Difference between revisions of "ScoutsTracker"
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| + | ===Section File Storage=== | ||
There is an area for each Section to link to externally stored Section files if you store them on Google Drive, Dropbox, etc. | There is an area for each Section to link to externally stored Section files if you store them on Google Drive, Dropbox, etc. | ||
* Account>Advanced>URL’s for Section files | * Account>Advanced>URL’s for Section files | ||
* This gives an option to have a place for files that all users can see, or just Scouters. | * This gives an option to have a place for files that all users can see, or just Scouters. | ||
| + | ===Schedules=== | ||
To view the Schedule of other Sections: | To view the Schedule of other Sections: | ||
* Schedule> Show other Schedules?> pick the Section you are interested in. | * Schedule> Show other Schedules?> pick the Section you are interested in. | ||
| Line 37: | Line 39: | ||
* Your Schedule will be populated with the other Section’s events along with yours. | * Your Schedule will be populated with the other Section’s events along with yours. | ||
| − | + | ===Bulk changes for an individual youth:=== | |
* Account>Scouts (or Cubs, etc.)>pick youth>In Bulk Initialization | * Account>Scouts (or Cubs, etc.)>pick youth>In Bulk Initialization | ||
* Useful to set a starting point for youth have been in the program for a few years and who have received some badges and have a certain level of ability in Adventure Skills, etc. | * Useful to set a starting point for youth have been in the program for a few years and who have received some badges and have a certain level of ability in Adventure Skills, etc. | ||
| + | ===All-Section or multi-Section events=== | ||
To add an event to your Section that has been set up at a Group level: | To add an event to your Section that has been set up at a Group level: | ||
* Schedule> Show other Schedules?> pick 12th New Westminster – Group. | * Schedule> Show other Schedules?> pick 12th New Westminster – Group. | ||
| Line 46: | Line 49: | ||
* Click on the event. | * Click on the event. | ||
* Click on “Import” and then “Subscribe”. By “Subscribe”ing rather than “Copy”ing, changes made at the Group level will get updated in your event. | * Click on “Import” and then “Subscribe”. By “Subscribe”ing rather than “Copy”ing, changes made at the Group level will get updated in your event. | ||
| − | * You can then manage your activities, Related Requirements, attendance, etc. | + | * You can then manage your activities, Related Requirements (badges), attendance, etc. |
| + | * The Date, Location, Plan (Program Areas, Description, Attachments) are managed at the Group level. If the Section would like something changed, communicate this to the organizer. | ||
| + | * The Plan (Related Requirements), Do, and Review portions are managed at the Section level. | ||
* You can use this subscribe to another Section’s event (e.g. if a couple of Cubs go on a Beaver camp), have the main event set up by the Beaver Colony, and have the Cub Pack subscribe to the event and then manage the related requirements and attendance. | * You can use this subscribe to another Section’s event (e.g. if a couple of Cubs go on a Beaver camp), have the main event set up by the Beaver Colony, and have the Cub Pack subscribe to the event and then manage the related requirements and attendance. | ||
* Pushing adds an event as a Scouter-only event (but the section administrators receive and email telling them this). I do this because the GC/AC might push out a "Area Cuboree" to all Packs, but if a Pack already had plans for that weekend, it could be confusing for parents if they don't know which Camp they are supposed to be attending! So it is up to the Scouters to decide if they want the pushed event to be exposed to the parents/youth. | * Pushing adds an event as a Scouter-only event (but the section administrators receive and email telling them this). I do this because the GC/AC might push out a "Area Cuboree" to all Packs, but if a Pack already had plans for that weekend, it could be confusing for parents if they don't know which Camp they are supposed to be attending! So it is up to the Scouters to decide if they want the pushed event to be exposed to the parents/youth. | ||
| + | ===Individual Records=== | ||
To see an individual record sheet for a youth: | To see an individual record sheet for a youth: | ||
* Troop Reports > Record Sheets | * Troop Reports > Record Sheets | ||
Revision as of 11:08, 19 September 2016
Scouts Tracker
We use a web-based program called ScoutsTracker as a calendar and a badge tracking system.
Scouters can add events and manage events, activities and badges that will be worked on at the events, attendance, track camp fees, and progress towards badges and awards. Parents can log in and see their youth’s progress.
Cost
The cost is ~$30 per Section per year. We combine forces with other Groups in the Coho area to do a group license purchase and get a discount. Renewal time in in late October.
Calendars
The Group and Section calendars can be remotely accessed by adding a calendar to your computer or phone. The links are as follows:
- Group Committee level: https://scoutstracker.ca/calendar/org_sc/11-619-ccdd9098fb8af6c7
- Beaver Colony A: https://scoutstracker.ca/calendar/colony/3-729-9698f88d9a39f491
- Beaver Colony B: https://scoutstracker.ca/calendar/colony/3-730-0c0a621b671dd698
- Cub Pack: https://scoutstracker.ca/calendar/pack/0-1856-903c1fdbb90c8c5b
- Scout Troop: https://scoutstracker.ca/calendar/troop/1-1955-01a653a5021f7e7b
- Venturer Company: https://scoutstracker.ca/calendar/company/2-668-d5d712e1456378e2
There is no combined, all-Section calendar, so if you want to see all Sections, you need to add all the calendars to your phone/computer.
To share a Section calendar with another ScoutsTracker user (another Section or Group), you need to share a share a “Section Key”. Our keys are as follows:
- Group Committee level: 11-619-ccdd9098fb8af6c7
- Beaver Colony A: 3-729-9698f88d9a39f491
- Beaver Colony B: 3-730-0c0a621b671dd698
- Cub Pack A: 0-1856-903c1fdbb90c8c5b
- Scout Troop: 1-1955-01a653a5021f7e7b
- Venturer Company: 2-668-d5d712e1456378e2
Tips
There is an on-line quick reference guide at https://scoutstracker.ca/w/index.php/Quick_Reference_Guide and a few items of particular use are listed below.
Section File Storage
There is an area for each Section to link to externally stored Section files if you store them on Google Drive, Dropbox, etc.
- Account>Advanced>URL’s for Section files
- This gives an option to have a place for files that all users can see, or just Scouters.
Schedules
To view the Schedule of other Sections:
- Schedule> Show other Schedules?> pick the Section you are interested in.
- Hit the “<<Schedule” link in the top left.
- Your Schedule will be populated with the other Section’s events along with yours.
Bulk changes for an individual youth:
- Account>Scouts (or Cubs, etc.)>pick youth>In Bulk Initialization
- Useful to set a starting point for youth have been in the program for a few years and who have received some badges and have a certain level of ability in Adventure Skills, etc.
All-Section or multi-Section events
To add an event to your Section that has been set up at a Group level:
- Schedule> Show other Schedules?> pick 12th New Westminster – Group.
- Then browse the calendar and look for the event with the purple banner (Group level).
- Click on the event.
- Click on “Import” and then “Subscribe”. By “Subscribe”ing rather than “Copy”ing, changes made at the Group level will get updated in your event.
- You can then manage your activities, Related Requirements (badges), attendance, etc.
- The Date, Location, Plan (Program Areas, Description, Attachments) are managed at the Group level. If the Section would like something changed, communicate this to the organizer.
- The Plan (Related Requirements), Do, and Review portions are managed at the Section level.
- You can use this subscribe to another Section’s event (e.g. if a couple of Cubs go on a Beaver camp), have the main event set up by the Beaver Colony, and have the Cub Pack subscribe to the event and then manage the related requirements and attendance.
- Pushing adds an event as a Scouter-only event (but the section administrators receive and email telling them this). I do this because the GC/AC might push out a "Area Cuboree" to all Packs, but if a Pack already had plans for that weekend, it could be confusing for parents if they don't know which Camp they are supposed to be attending! So it is up to the Scouters to decide if they want the pushed event to be exposed to the parents/youth.
Individual Records
To see an individual record sheet for a youth:
- Troop Reports > Record Sheets