Difference between revisions of "Group Commissioner"
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| − | The following is a list of some of the things that the Group Commissioner needs to ensure gets completed throughout the year. | + | The following is a list of some of the things that the Group Commissioner needs to ensure gets completed throughout the year. The Group events are on this page and the [[Section-specific Events]] are listed separately. |
=Ongoing= | =Ongoing= | ||
* On a regular basis, review myscouts records for duplicated records, errors in data, etc. | * On a regular basis, review myscouts records for duplicated records, errors in data, etc. | ||
* Push Scouters to complete their [[Training]] (Scouting Fundamentals/Respect in Sport/Woodbadge/etc.) | * Push Scouters to complete their [[Training]] (Scouting Fundamentals/Respect in Sport/Woodbadge/etc.) | ||
| − | * Review first-aid training for all Scouters and ensure that at least two Scouters per Section have SFA. Enter any training dates in both myscouts and scoutstracker. | + | * Review first-aid training for all Scouters and ensure that at least two Scouters per Section have SFA. Enter any training expiry dates in both myscouts and scoutstracker. |
* Review myscouts service records for 5, 10, 15, 20, etc. years of service, print out certificates, purchase pins from the Scout Shop, and advise Sean Munro of the presentation date. The 10 year certificate and medal is provided by Scouts. The Group is on the hook for the rest. | * Review myscouts service records for 5, 10, 15, 20, etc. years of service, print out certificates, purchase pins from the Scout Shop, and advise Sean Munro of the presentation date. The 10 year certificate and medal is provided by Scouts. The Group is on the hook for the rest. | ||
* Receive awards/medals, present to Scouters, and advise Sean Munro of the presentation date. | * Receive awards/medals, present to Scouters, and advise Sean Munro of the presentation date. | ||
* Write commendations to thank all Scouters on a regular basis. | * Write commendations to thank all Scouters on a regular basis. | ||
| − | * Ongoing recruitment of volunteers. Have regular conversations with parents (particularly in Beavers) about volunteering to be a Scouter. This involves getting commitment from the Scouter and the | + | * Ongoing recruitment of volunteers. Have regular conversations with parents (particularly in Beavers) about volunteering to be a Scouter. This involves getting commitment from the Scouter and the entireon-boarding process (registration, interview, training, orientation, etc.) |
| − | * Attend community events like the Family Day Event at Anvil Centre. | + | * Attend community events like the Family Day Event at the Anvil Centre. |
* Host monthly Group Committee meetings. | * Host monthly Group Committee meetings. | ||
| − | * On about a bi-monthly basis, meet with the assigned Group Support Scouter for our Group. This person is assigned by the Fraser Valley Council to provide support for the Group and can find | + | * On about a bi-monthly basis, meet with the assigned Group Support Scouter for our Group. This person is assigned by the Fraser Valley Council to provide support for the Group and can help find resources as required. |
| − | * | + | * Encourage bi-monthly or quarterly individual Section planning meetings. |
=August= | =August= | ||
| − | * Confirm the school gym booking for September with the School District 40 (Leah Hoeve at facilityrentals@sd40.bc.ca) and ensure the invoice is paid. Review their proposed dates in detail | + | * Confirm the school gym booking for September-June with the School District 40 (Leah Hoeve at facilityrentals@sd40.bc.ca) and ensure the invoice is paid. Review their proposed dates in detail as we don’t have access to the gym on Pro D days, spring break, December or June, etc. |
* Get Michelle Yu at the Scout office to send a copy of the Scouts insurance to the School District. | * Get Michelle Yu at the Scout office to send a copy of the Scouts insurance to the School District. | ||
* Contact the two churches (Knox Presbyterian Church and Queens Ave. United Church) to see if anything needs to be signed. | * Contact the two churches (Knox Presbyterian Church and Queens Ave. United Church) to see if anything needs to be signed. | ||
| Line 21: | Line 21: | ||
* Book space at Knox Presbyterian Church for our Group Committee meetings on the second Thursday of each month, September through May. | * Book space at Knox Presbyterian Church for our Group Committee meetings on the second Thursday of each month, September through May. | ||
* Decide on a location for the [[The Great Canadian Shoreline Cleanup]] and contact the appropriate City. | * Decide on a location for the [[The Great Canadian Shoreline Cleanup]] and contact the appropriate City. | ||
| − | * Contact the malls and the City about Fall [[Apple Day]] which usually happens in late September or early October. | + | * Contact the two malls and the City about Fall [[Apple Day]] which usually happens in late September or early October. |
* Renew the vehicle insurance for both trailers (cargo and canoe). | * Renew the vehicle insurance for both trailers (cargo and canoe). | ||
* Update the various Group email addresses xxx@newwestscouts.ca) with new/moved Scouters. | * Update the various Group email addresses xxx@newwestscouts.ca) with new/moved Scouters. | ||
* Encourage each Section to update their Section details for youth and Scouters in [[ScoutTracker]] before they start sending email from the system. This involves importing youth/Scouters from myscouts, confirming all records, pushing invitations out to the parents, etc. | * Encourage each Section to update their Section details for youth and Scouters in [[ScoutTracker]] before they start sending email from the system. This involves importing youth/Scouters from myscouts, confirming all records, pushing invitations out to the parents, etc. | ||
* Contact the Council or National [[Popcorn]] coordinator and place an order for "Show & Sell" popcorn. | * Contact the Council or National [[Popcorn]] coordinator and place an order for "Show & Sell" popcorn. | ||
| − | * Ensure the storage locker and parking spot rental is paid. | + | * Ensure the storage locker and the trailer parking spot rental is paid. |
* Send thank-you to each Scouter and confirm that they are returning as a Scouter. | * Send thank-you to each Scouter and confirm that they are returning as a Scouter. | ||
| Line 32: | Line 32: | ||
=September= | =September= | ||
| − | * Meet with each Section and create/update meeting space Risk Assessment for each facility. | + | * Meet with each Section and create/update a meeting space Risk Assessment for each facility. |
* Do a Group Health Assessment and review with the Group Committee. | * Do a Group Health Assessment and review with the Group Committee. | ||
* Create/update a vision for the Group. This should be done in a Group Committee meeting. | * Create/update a vision for the Group. This should be done in a Group Committee meeting. | ||
| − | |||
* Renew [[ScoutsTracker]] licenses. | * Renew [[ScoutsTracker]] licenses. | ||
| − | * | + | * Start organizing the Fall all-Section camp. |
* Ensure the [[The Great Canadian Shoreline Cleanup]] is organized. | * Ensure the [[The Great Canadian Shoreline Cleanup]] is organized. | ||
| − | * Hold [[Popcorn]] kickoff events in each Section. | + | * Hold [[Popcorn]] kickoff events in each Section and distribute forms. |
| − | * Ensure that all Beaver parents are set up with a "parent overnight" role and encourage/shove them to do their training before | + | * Ensure that all Beaver parents are set up with a "parent overnight" role and encourage/shove them to do their training before their first camp. |
* Prepare Group budget. | * Prepare Group budget. | ||
| Line 48: | Line 47: | ||
=October= | =October= | ||
| + | * Finalize organizing the Fall all-Section camp. | ||
* Remind youth and Scouters about [[Popcorn]] sales. | * Remind youth and Scouters about [[Popcorn]] sales. | ||
* Ensure [[Halloween Party]] is organized. | * Ensure [[Halloween Party]] is organized. | ||
| − | * Collect the [[Popcorn]] at the Halloween Party. | + | * Collect the [[Popcorn]] order forms at the Halloween Party. |
* Order participant badges after [[Apple Day]]. | * Order participant badges after [[Apple Day]]. | ||
* Ensure [[Remembrance Day]] details are distributed. | * Ensure [[Remembrance Day]] details are distributed. | ||
| Line 61: | Line 61: | ||
=November= | =November= | ||
| − | * Place order for [[Popcorn]]. | + | * Place Group order for [[Popcorn]]. |
| − | * Ensure [[Santa Claus Parade]] | + | * Finalize the Group Budget. |
| + | * Provide financial statement to someone... it used to go to Area. Confirm deadline. | ||
| + | * Ensure Gaming Grant Application is submitted. Confirm deadline. | ||
| + | * Start organizing the [[Santa Claus Parade]]. | ||
| + | * Start organizing the [[Christmas Party]]. | ||
===November Events=== | ===November Events=== | ||
| Line 70: | Line 74: | ||
=December= | =December= | ||
| − | * Book Knox Church hall to sort [[Popcorn]]. | + | * Book the Knox Church hall to sort the [[Popcorn]]. |
* Pick up [[Popcorn]]. | * Pick up [[Popcorn]]. | ||
| + | * Finalize organizing the [[Christmas Party]]. | ||
| + | * Finalize organizing the [[Santa Claus Parade]]. | ||
===December Events=== | ===December Events=== | ||
| + | * [[Popcorn]] sorting. | ||
* [[Christmas Party]]. | * [[Christmas Party]]. | ||
* [[Santa Claus Parade]]. | * [[Santa Claus Parade]]. | ||
| Line 83: | Line 90: | ||
===January Events=== | ===January Events=== | ||
* [[Bottle Drive]]. | * [[Bottle Drive]]. | ||
| − | * [ | + | * [[Mount Seymour Camp]] (Winter all-Section camp). |
=February= | =February= | ||
| − | * Ensure someone provides | + | * Ensure someone provides one or two stations for [[Coho Night Hike]]. |
* Order badges after [[Coho Night Hike]]. | * Order badges after [[Coho Night Hike]]. | ||
* Start planning [[Hyack Camp]]. | * Start planning [[Hyack Camp]]. | ||
| Line 92: | Line 99: | ||
===February Events=== | ===February Events=== | ||
* [[Coho Night Hike]]. | * [[Coho Night Hike]]. | ||
| − | * [[ | + | * [[Kub Kar Rally]]. |
=March= | =March= | ||
| − | * Contact the malls and the City about Spring [[Apple Day]] which usually happens in May or early June. | + | * Contact the two malls and the City about Spring [[Apple Day]] which usually happens in May or early June. |
* Register for Hyack Parade. | * Register for Hyack Parade. | ||
| Line 103: | Line 110: | ||
* Confirm details of Spring [[Apple Day]]. | * Confirm details of Spring [[Apple Day]]. | ||
* Ensure that Hyack Parade is organized. | * Ensure that Hyack Parade is organized. | ||
| − | * | + | * Continue planning [[Hyack Camp]]. |
* Order participant badges after [[Apple Day]]. | * Order participant badges after [[Apple Day]]. | ||
* Ensure someone provides a station for [[Cuboree]]. | * Ensure someone provides a station for [[Cuboree]]. | ||
| Line 109: | Line 116: | ||
===April Events=== | ===April Events=== | ||
* Spring [[Apple Day]]. | * Spring [[Apple Day]]. | ||
| − | |||
=May= | =May= | ||
* Ensure someone provides a station for [[Beaveree]]. | * Ensure someone provides a station for [[Beaveree]]. | ||
* Ensure that the [[All-Section year-end Barbeque]] is organized. | * Ensure that the [[All-Section year-end Barbeque]] is organized. | ||
| + | * Finalize planning [[Hyack Camp]]. | ||
===May Events=== | ===May Events=== | ||
| − | * | + | |
| − | + | * [[Swim Up]] / Leap Up / Climb Up / Swagger Up. | |
* [[Jamboree on the Trail]]. | * [[Jamboree on the Trail]]. | ||
* Organize our table at the Queens Park Garage Sale, a fundraiser for Jamborees. | * Organize our table at the Queens Park Garage Sale, a fundraiser for Jamborees. | ||
| Line 124: | Line 131: | ||
=June= | =June= | ||
| − | * | + | * Contact the School Board and book the two gyms for next year. |
* Send thank-you to each Scouter and confirm that they are returning as a Scouter. Follow up and repeat this in August. | * Send thank-you to each Scouter and confirm that they are returning as a Scouter. Follow up and repeat this in August. | ||
Revision as of 16:32, 29 August 2019
The following is a list of some of the things that the Group Commissioner needs to ensure gets completed throughout the year. The Group events are on this page and the Section-specific Events are listed separately.
Ongoing
- On a regular basis, review myscouts records for duplicated records, errors in data, etc.
- Push Scouters to complete their Training (Scouting Fundamentals/Respect in Sport/Woodbadge/etc.)
- Review first-aid training for all Scouters and ensure that at least two Scouters per Section have SFA. Enter any training expiry dates in both myscouts and scoutstracker.
- Review myscouts service records for 5, 10, 15, 20, etc. years of service, print out certificates, purchase pins from the Scout Shop, and advise Sean Munro of the presentation date. The 10 year certificate and medal is provided by Scouts. The Group is on the hook for the rest.
- Receive awards/medals, present to Scouters, and advise Sean Munro of the presentation date.
- Write commendations to thank all Scouters on a regular basis.
- Ongoing recruitment of volunteers. Have regular conversations with parents (particularly in Beavers) about volunteering to be a Scouter. This involves getting commitment from the Scouter and the entireon-boarding process (registration, interview, training, orientation, etc.)
- Attend community events like the Family Day Event at the Anvil Centre.
- Host monthly Group Committee meetings.
- On about a bi-monthly basis, meet with the assigned Group Support Scouter for our Group. This person is assigned by the Fraser Valley Council to provide support for the Group and can help find resources as required.
- Encourage bi-monthly or quarterly individual Section planning meetings.
August
- Confirm the school gym booking for September-June with the School District 40 (Leah Hoeve at facilityrentals@sd40.bc.ca) and ensure the invoice is paid. Review their proposed dates in detail as we don’t have access to the gym on Pro D days, spring break, December or June, etc.
- Get Michelle Yu at the Scout office to send a copy of the Scouts insurance to the School District.
- Contact the two churches (Knox Presbyterian Church and Queens Ave. United Church) to see if anything needs to be signed.
- Set up all the Beaver parents with a "parent overnight" role and encourage/shove them to do their training.
- Book space at Knox Presbyterian Church for our Group Committee meetings on the second Thursday of each month, September through May.
- Decide on a location for the The Great Canadian Shoreline Cleanup and contact the appropriate City.
- Contact the two malls and the City about Fall Apple Day which usually happens in late September or early October.
- Renew the vehicle insurance for both trailers (cargo and canoe).
- Update the various Group email addresses xxx@newwestscouts.ca) with new/moved Scouters.
- Encourage each Section to update their Section details for youth and Scouters in ScoutTracker before they start sending email from the system. This involves importing youth/Scouters from myscouts, confirming all records, pushing invitations out to the parents, etc.
- Contact the Council or National Popcorn coordinator and place an order for "Show & Sell" popcorn.
- Ensure the storage locker and the trailer parking spot rental is paid.
- Send thank-you to each Scouter and confirm that they are returning as a Scouter.
August Events
September
- Meet with each Section and create/update a meeting space Risk Assessment for each facility.
- Do a Group Health Assessment and review with the Group Committee.
- Create/update a vision for the Group. This should be done in a Group Committee meeting.
- Renew ScoutsTracker licenses.
- Start organizing the Fall all-Section camp.
- Ensure the The Great Canadian Shoreline Cleanup is organized.
- Hold Popcorn kickoff events in each Section and distribute forms.
- Ensure that all Beaver parents are set up with a "parent overnight" role and encourage/shove them to do their training before their first camp.
- Prepare Group budget.
September Events
- Individual Section kickoff camps.
- The Great Canadian Shoreline Cleanup.
October
- Finalize organizing the Fall all-Section camp.
- Remind youth and Scouters about Popcorn sales.
- Ensure Halloween Party is organized.
- Collect the Popcorn order forms at the Halloween Party.
- Order participant badges after Apple Day.
- Ensure Remembrance Day details are distributed.
- Order badges after fall all-Section camp.
October Events
- Fall Apple Day.
- Fall all-Section Camp.
- Halloween Party.
November
- Place Group order for Popcorn.
- Finalize the Group Budget.
- Provide financial statement to someone... it used to go to Area. Confirm deadline.
- Ensure Gaming Grant Application is submitted. Confirm deadline.
- Start organizing the Santa Claus Parade.
- Start organizing the Christmas Party.
November Events
- Gravestone cleaning at Fraser Cemetery before Remembrance Day.
- Attend Remembrance Day service at the Armories and march to the Cenotaph.
- Group Annual General Meeting.
December
- Book the Knox Church hall to sort the Popcorn.
- Pick up Popcorn.
- Finalize organizing the Christmas Party.
- Finalize organizing the Santa Claus Parade.
December Events
- Popcorn sorting.
- Christmas Party.
- Santa Claus Parade.
January
- Ensure information about Coho Night Hike is distributed.
- Ensure Kub Kar Rally is organized.
January Events
- Bottle Drive.
- Mount Seymour Camp (Winter all-Section camp).
February
- Ensure someone provides one or two stations for Coho Night Hike.
- Order badges after Coho Night Hike.
- Start planning Hyack Camp.
February Events
March
- Contact the two malls and the City about Spring Apple Day which usually happens in May or early June.
- Register for Hyack Parade.
March Events
April
- Confirm details of Spring Apple Day.
- Ensure that Hyack Parade is organized.
- Continue planning Hyack Camp.
- Order participant badges after Apple Day.
- Ensure someone provides a station for Cuboree.
April Events
- Spring Apple Day.
May
- Ensure someone provides a station for Beaveree.
- Ensure that the All-Section year-end Barbeque is organized.
- Finalize planning Hyack Camp.
May Events
- Swim Up / Leap Up / Climb Up / Swagger Up.
- Jamboree on the Trail.
- Organize our table at the Queens Park Garage Sale, a fundraiser for Jamborees.
- Hyack Parade.
- Hyack Camp.
June
- Contact the School Board and book the two gyms for next year.
- Send thank-you to each Scouter and confirm that they are returning as a Scouter. Follow up and repeat this in August.
June Events
July
- Review expected new membership in all Sections and review if we have enough neckers and 12th New Westminster insignia. Order more from Zone West if required.
July Events
- Troop camping Adventure or Pacific/Canadian Jamboree.