Group Commissioner

Group Commission Role The following is a list of things that the Group Commissioner needs to ensure gets done through the year.

Ongoing

• On a regular basis, review myscouts records for duplicated records, errors in data, etc.
• Push Scouters to complete their training.
• Review myscouts service records for 5, 10, 15, 20, etc. years of service, print out certificates, purchase pins from the Scout Shop, and advise Sean Munro of the presentation date. The 10 year certificate and medal is provided by Scouts. The Group is on the hook for the rest.
• Write commendations for Scouters on a regular basis.
• Ongoing recruitments of volunteers. Have regular conversations with parents (particularly in Beavers) about volunteering to be a Scouter. This involves getting commitment from the Scouter and the whole onboarding process (registration/interview/training/etc.).
• Attend community events like the Family Day Event at Anvil Centre.

August

• Confirm gym booking for September with the School District (Leah Hoeve at facilityrentals@sd40.bc.ca) and ensure the invoice is paid. Review their proposed dates in detail. We don’t have access to the gym on Pro D days, spring break, December or June, etc.
• Get Michelle Yu at the Scout office to send a copy of the Scouts insurance to SD40.
• Contact the two churches (Knox and QAUC) to see if anything needs to be signed.
• Set up the Beaver parents with a "parent overnight" role and encourage/shove them to do their training.
• Book space at Knox Presbyterian Church for our Group Committee meetings on the second Thursday of each month, September through May.
• Decide on a location for the fall Shoreline Cleanup and contact the appropriate City.
• Contact the malls and the City about Fall Apple Day which usually happens in late September or early October.
• Ensure that the insurance for both trailers is renewed.
• Update Group email addresses xxx@newwestscouts.ca)
• Push each Section to update their section in ScoutTracker. This involves importing youth/Scouters from myscouts, confirming all records, pushing invitations out to the parents, etc.
• Contact the Council or National Popcorn coordinator and place order for Show & Sell popcorn.

September

• Create/update meeting space risk assessment.
• Do a Group Health Assessment.
• Meet with the assigned Group Support Scouter. This person is a resource provided by the Fraser Valley Council to provide support for the Group and can find help/resources as required.
• Distribute Popcornorder forms.
• Renew ScoutsTracker license.
• Confirm details of fall all-Section camp in October.

October

• Remind youth and Scouters about Popcornsales.
• Collect the Popcorn at the Halloween Party.

October Events

• Fall all-Section Camp

November

• Place order for Popcorn.

December

• Book Knox Church hall to sort Popcorn.
• Pick up Popcorn.

March

• Contact the malls and the City about Spring Apple Day which usually happens in May or early June.

May

• Confirm details of Spring Apple Day.

June

• Push the School Board to book the gyms for next year.

July

• Review expected new membership in all Sections and review if we have enough neckers and 12th New Westminster insignia. Order more if required.