Hyack Camp

Hyack Camp is a camp in Queens Park on the same weekend as Hyack Festival. We camp among the trees near the baseball diamond near 1st St. and Vancouver St. During Hyack camp many years ago, the Cubs used to camp in Hume Park and have a bonfire there.

Scout groups from the lower mainland attend. Sometimes groups from elsewhere in BC and Washington State attend.

Our Cubs and Beavers don’t camp in the park, but can attend on Saturday for lunch, go swimming and the return for the campfire.

The event was historically hosted and organized by the Friends of New Westminster Scouting. In 2016, 12th New Westminster took over hosting the event with the Friends assisting. After the Friends were disbanded in 2016, 12th New Westminster ran it with the 50th B.P. Guild assisting.

For the last number of years, Mike Upham has been the camp chief.

We have to get permission to run the rifle range as a Level 3 event. This is done on Friday and depending on the number attendees, it runs until midnight or later.

The 12th New Westminster Venturers assist in running the camp, so are not charged to attend. On Friday, the Camp Chief buys pizza for Venturers.

There are a number of things to do to get this camp organized as follows:

Item	Description	Responsibility	Status
Responsibility	Financial and Organization	12th	noted.
	Support	Guild	noted.
Permissions	Obtain permission from Scouts to have the rifle range. Contacts are: Alamin Pirani (the Council Executive Director, apirani@scouts.ca), Graham Walters (Council Commissioner, gwalters@scouts.ca) and Kenya Mendoza (Council Youth Commissioner, kenya.mendoza@scouts.ca)	12th (Geoff Pinkerton)	Rifle range not available in 2017.
	Obtain permission from Fire Department. Contact is:	Dave Upham
	Obtain permission from Parks Department. Contact is:	Sanda Turner
	Obtain permission from Police Department. Contact is:	GDave Upham
General	Assign Camp Chief.	12th (Geoff Pinkerton)	Michael Upham has volunteered.
	Send invitation to past participants in January/February.	Geoff Pinkerton	not started.
	Order portable toilets. Contact is: Pit Stop Portables, (604) 540-8180	Sanda Turner
	Garbage bins from Parks Department. Contact is as above.	Sanda Turner
	Tables from Parks Department. Contact is as above.	Sanda Turner
	Sand for campfire from Parks Department. Contact is as above.	Sanda Turner
	Scouts own.	Camp Chief (Michael Upham)	Hannah Meldrum has offered.
	Gear from locker including pop-up shelters, crab cooker and ladle, propane tanks, propane trees, lanterns, rope, banner, knives, cutting boards, serving tools for lunch/mug-up, etc.	12th
	Get radios for communication (Mike Upham bought them in 2015)	Michael Upham
	Arrange and pick up large 10’x20’ tent for Headquarters from Coho Area (Blue Mountain Scout Hall). Contact is: George Gouraud (gpgouraud@gmail.com)	Dave Upham
Badges	Design Camp Badges.	Dave Upham	in progress.
	Order badges from Zone West. Contact is: Traci Rehill, Zone West Ltd., traci@zonewest.ca, (604) 460-2828 by Feb.	Dave Upham
Activities	Rifle range. Contact is: Garf Scott, Sapperton Fish and Game Club	Dave Upham	Rifle Range is not available in 2017.
	Order and pick up swim passes from Canada Games Pool. Contact is:	Sanda Turner
	Organize wide game.	12th Venturers
	Demonstration (e.g. police dog, badger guy, etc.).	Guild (Dave Jeffs)
Campfire	Find and bring firewood.	12th	We have lots at Stephanie Greaves' house.
	Discuss and design magic starting mechanism.	12th (Venturers)
Financial	Set up separate account to track camp costs/revenue.	12th Treasurer - Cheryl Worden
Saturday self-serve Lunch	Bring food, napkins, etc. Typically the buns come from Bunsmaster and the meat comes from the Holland Shop. Contact is: Bunsmaster Contact is: Holland Shop, (604) 522 8333, 141 E. Columbia Street, www.hollandshop.com	Mary Hausch
Mug-up	Bring cookies/hot chocolate.	Mary Hausch
Parade	Register Scouts with Hyack Parade. Need wavier from Scouts and copy of insurance. Contact is: Alan Wardle, execdirector@hyack.bc.ca	12th (Geoff Pinkerton)
Post event	Engrave Hyack Trophy	Camp Chief
	Provide financial report	12th Treasurer - Cheryl Worden

There is an honorarium from the Hyack Parade for our assistance holding signs. This usually amounts to about $350. In the past they fed us.

The 10’x20’ tent from Coho are free (they are stored at the Blue Mountain Scout hall). The swim passes are free. Sanda typically orders about 175 passes. The city provides the sand for the fire, turns on the water, provides tables, and does garbage & recycling, all for free.