Difference between revisions of "Hyack Camp"

From 12th New Westminster Scouts
Jump to navigation Jump to search
m
m
Line 30: Line 30:
 
| || Support || Guild || noted.
 
| || Support || Guild || noted.
 
|-
 
|-
−
| Permission || Obtain permission from Scouts to have the rifle range.  Contacts are: Alamin Pirani (the Council Executive Director, apirani@scouts.ca), Graham Walters (Council Commissioner, gwalters@scouts.ca) and Kenya Mendoza (Council Youth Commissioner, kenya.mendoza@scouts.ca) || 12th (Geoff Pinkerton)
+
| Permissions || Obtain permission from Scouts to have the rifle range.  Contacts are: Alamin Pirani (the Council Executive Director, apirani@scouts.ca), Graham Walters (Council Commissioner, gwalters@scouts.ca) and Kenya Mendoza (Council Youth Commissioner, kenya.mendoza@scouts.ca) || 12th (Geoff Pinkerton) || Rifle range not available in 2017.
 
|-
 
|-
−
| || Obtain permission from Fire Department. Contact is:|| Guild (Dave Jeffs)
+
| || Obtain permission from Fire Department. Contact is:|| Dave Upham ||
 
|-
 
|-
−
| || Obtain permission from Parks Department. Contact is:|| Guild (Sanda Turner)
+
| || Obtain permission from Parks Department. Contact is:|| Sanda Turner ||
 
|-
 
|-
−
| || Obtain permission from Police Department. Contact is:|| Guild (Dave Jeffs)
+
| || Obtain permission from Police Department. Contact is:|| GDave Upham ||
 
|-
 
|-
−
| General || Assign Camp Chief. || 12th (Geoff Pinkerton)
+
| General || Assign Camp Chief. || 12th (Geoff Pinkerton) || Michael Upham has volunteered.
 
|-
 
|-
−
| || Send invitation to past participants in January.|| Camp Chief (Michael Upham)
+
| || Send invitation to past participants in January/February.|| Geoff Pinkerton || not started.
 
|-
 
|-
−
| || Order portable toilets. Contact is: Pit Stop Portables, (604) 540-8180|| Guild (Sanda Turner)
+
| || Order portable toilets. Contact is: Pit Stop Portables, (604) 540-8180|| Sanda Turner ||
 
|-
 
|-
−
| || Garbage bins from Parks Department. Contact is as above.|| Guild (Sanda Turner)
+
| || Garbage bins from Parks Department. Contact is as above.|| Sanda Turner ||
 
|-
 
|-
−
| || Tables from Parks Department. Contact is as above.|| Guild (Sanda Turner)
+
| || Tables from Parks Department. Contact is as above.|| Sanda Turner ||
 
|-
 
|-
−
| || Sand for campfire from Parks Department. Contact is as above.|| Guild (Sanda Turner)
+
| || Sand for campfire from Parks Department. Contact is as above.|| Sanda Turner ||
 
|-
 
|-
−
| || Scouts own.|| Camp Chief (Michael Upham)
+
| || Scouts own.|| Camp Chief (Michael Upham) || Hannah Meldrum has offered.
 
|-
 
|-
−
| || Gear from locker including pop-up shelters, crab cooker and ladle, propane tanks, propane trees, lanterns, rope, banner, knives, cutting boards, serving tools for lunch/mug-up, etc.|| 12th
+
| || Gear from locker including pop-up shelters, crab cooker and ladle, propane tanks, propane trees, lanterns, rope, banner, knives, cutting boards, serving tools for lunch/mug-up, etc.|| 12th ||
 
|-
 
|-
−
| || Get radios for communication (Mike Upham bought them in 2015)|| (Michael Upham)
+
| || Get radios for communication (Mike Upham bought them in 2015)|| Michael Upham ||
 
|-
 
|-
−
|  || Arrange and pick up large 10’x20’ tent for Headquarters from Coho Area (Blue Mountain Scout Hall). Contact is: George Gouraud (gpgouraud@gmail.com)|| Guild (Dave Upham)
+
|  || Arrange and pick up large 10’x20’ tent for Headquarters from Coho Area (Blue Mountain Scout Hall). Contact is: George Gouraud (gpgouraud@gmail.com)|| Dave Upham ||
 
|-
 
|-
−
| Badges|| Design [[Hyack Camp Badges | Camp Badges]].  || Guild (Dave Upham)
+
| Badges|| Design [[Hyack Camp Badges | Camp Badges]].  || Dave Upham || in progress.
 
|-
 
|-
−
| || Order badges from Zone West. Contact is: Traci Rehill, Zone West Ltd., traci@zonewest.ca, (604) 460-2828|| Guild (Dave Upham)
+
| || Order badges from Zone West. Contact is: Traci Rehill, Zone West Ltd., traci@zonewest.ca, (604) 460-2828 by Feb.|| Dave Upham ||
 
|-
 
|-
−
| Activities || Rifle range. Contact is: Garf Scott, Sapperton Fish and Game Club|| Guild (Dave Upham)
+
| Activities || Rifle range. Contact is: Garf Scott, Sapperton Fish and Game Club|| Dave Upham || Rifle Range is not available in 2017.
 
|-
 
|-
−
| || Order and pick up swim passes from Canada Games Pool. Contact is:|| Guild (Sanda Turner)
+
| || Order and pick up swim passes from Canada Games Pool. Contact is:|| Sanda Turner ||
 
|-
 
|-
−
| || Organize wide game.|| 12th Venturers
+
| || Organize wide game.|| 12th Venturers ||
 
|-
 
|-
 
| || Demonstration (e.g. police dog, badger guy, etc.).|| Guild (Dave Jeffs)
 
| || Demonstration (e.g. police dog, badger guy, etc.).|| Guild (Dave Jeffs)
 
|-
 
|-
−
| Campfire || Find and bring firewood.|| 12th
+
| Campfire || Find and bring firewood.|| 12th || We have lots at Stephanie Greaves' house.
 
|-
 
|-
−
| || Discuss and design magic starting mechanism.|| 12th (Venturers)
+
| || Discuss and design magic starting mechanism.|| 12th (Venturers) ||
 
|-
 
|-
−
| Financial || Set up separate account to track camp costs/revenue.|| 12th (Treasurer)
+
| Financial || Set up separate account to track camp costs/revenue.|| 12th Treasurer - Cheryl Worden ||
 
|-
 
|-
−
| Saturday self-serve Lunch|| Bring food, napkins, etc. Typically the buns come from Bunsmaster and the meat comes from the Holland Shop. Contact is: Bunsmaster Contact is: Holland Shop, (604) 522 8333, 141 E. Columbia Street, www.hollandshop.com || Guild (Mary H.)
+
| Saturday self-serve Lunch|| Bring food, napkins, etc. Typically the buns come from Bunsmaster and the meat comes from the Holland Shop. Contact is: Bunsmaster Contact is: Holland Shop, (604) 522 8333, 141 E. Columbia Street, www.hollandshop.com || Mary Hausch ||
 +
|
 +
| Mug-up|| Bring cookies/hot chocolate.|| Mary Hausch ||
 
|-
 
|-
−
| Mug-up|| Bring cookies/hot chocolate.|| Guild (Mary H.)
+
| Parade || Register Scouts with Hyack Parade. Need wavier from Scouts and copy of insurance. Contact is: Alan Wardle, execdirector@hyack.bc.ca || 12th (Geoff Pinkerton) ||
 
|-
 
|-
−
| Parade || Register Scouts with Hyack Parade.  Need wavier from Scouts and copy of insurance. Contact is: Alan Wardle, execdirector@hyack.bc.ca || 12th (Geoff Pinkerton)
+
| Post event|| Engrave Hyack Trophy|| Camp Chief ||
 
|-
 
|-
−
| Post event|| Engrave Hyack Trophy|| Camp Chief
+
| || Provide financial report|| 12th Treasurer - Cheryl Worden ||
−
|-
 
−
| || Provide financial report|| 12th (Treasurer)
 
 
|}
 
|}
  

Revision as of 19:35, 23 February 2017

Hyack Camp is a camp in Queens Park on the same weekend as Hyack Festival. We camp among the trees near the baseball diamond near 1st St. and Vancouver St. During Hyack camp many years ago, the Cubs used to camp in Hume Park and have a bonfire there.

Scout groups from the lower mainland attend. Sometimes groups from elsewhere in BC and Washington State attend.

Our Cubs and Beavers don’t camp in the park, but can attend on Saturday for lunch, go swimming and the return for the campfire.

The event was historically hosted and organized by the Friends of New Westminster Scouting. In 2016, 12th New Westminster took over hosting the event with the Friends assisting. After the Friends were disbanded in 2016, 12th New Westminster ran it with the 50th B.P. Guild assisting.

For the last number of years, Mike Upham has been the camp chief.

We have to get permission to run the rifle range as a Level 3 event. This is done on Friday and depending on the number attendees, it runs until midnight or later.

The 12th New Westminster Venturers assist in running the camp, so are not charged to attend. On Friday, the Camp Chief buys pizza for Venturers.

There are a number of things to do to get this camp organized as follows:

Item Description Responsibility Status
Responsibility Financial and Organization 12th noted.
Support Guild noted.
Permissions Obtain permission from Scouts to have the rifle range. Contacts are: Alamin Pirani (the Council Executive Director, apirani@scouts.ca), Graham Walters (Council Commissioner, gwalters@scouts.ca) and Kenya Mendoza (Council Youth Commissioner, kenya.mendoza@scouts.ca) 12th (Geoff Pinkerton) Rifle range not available in 2017.
Obtain permission from Fire Department. Contact is: Dave Upham
Obtain permission from Parks Department. Contact is: Sanda Turner
Obtain permission from Police Department. Contact is: GDave Upham
General Assign Camp Chief. 12th (Geoff Pinkerton) Michael Upham has volunteered.
Send invitation to past participants in January/February. Geoff Pinkerton not started.
Order portable toilets. Contact is: Pit Stop Portables, (604) 540-8180 Sanda Turner
Garbage bins from Parks Department. Contact is as above. Sanda Turner
Tables from Parks Department. Contact is as above. Sanda Turner
Sand for campfire from Parks Department. Contact is as above. Sanda Turner
Scouts own. Camp Chief (Michael Upham) Hannah Meldrum has offered.
Gear from locker including pop-up shelters, crab cooker and ladle, propane tanks, propane trees, lanterns, rope, banner, knives, cutting boards, serving tools for lunch/mug-up, etc. 12th
Get radios for communication (Mike Upham bought them in 2015) Michael Upham
Arrange and pick up large 10’x20’ tent for Headquarters from Coho Area (Blue Mountain Scout Hall). Contact is: George Gouraud (gpgouraud@gmail.com) Dave Upham
Badges Design Camp Badges. Dave Upham in progress.
Order badges from Zone West. Contact is: Traci Rehill, Zone West Ltd., traci@zonewest.ca, (604) 460-2828 by Feb. Dave Upham
Activities Rifle range. Contact is: Garf Scott, Sapperton Fish and Game Club Dave Upham Rifle Range is not available in 2017.
Order and pick up swim passes from Canada Games Pool. Contact is: Sanda Turner
Organize wide game. 12th Venturers
Demonstration (e.g. police dog, badger guy, etc.). Guild (Dave Jeffs)
Campfire Find and bring firewood. 12th We have lots at Stephanie Greaves' house.
Discuss and design magic starting mechanism. 12th (Venturers)
Financial Set up separate account to track camp costs/revenue. 12th Treasurer - Cheryl Worden
Saturday self-serve Lunch Bring food, napkins, etc. Typically the buns come from Bunsmaster and the meat comes from the Holland Shop. Contact is: Bunsmaster Contact is: Holland Shop, (604) 522 8333, 141 E. Columbia Street, www.hollandshop.com Mary Hausch Mug-up Bring cookies/hot chocolate. Mary Hausch
Parade Register Scouts with Hyack Parade. Need wavier from Scouts and copy of insurance. Contact is: Alan Wardle, execdirector@hyack.bc.ca 12th (Geoff Pinkerton)
Post event Engrave Hyack Trophy Camp Chief
Provide financial report 12th Treasurer - Cheryl Worden

There is an honorarium from the Hyack Parade for our assistance holding signs. This usually amounts to about $350. In the past they fed us.

The 10’x20’ tent from Coho are free (they are stored at the Blue Mountain Scout hall). The swim passes are free. Sanda typically orders about 175 passes. The city provides the sand for the fire, turns on the water, provides tables, and does garbage & recycling, all for free.

Retrieved from "https://wiki.newwestscouts.ca/index.php?title=Hyack_Camp&oldid=531"