Square Online Payments

Receiving Payments through Square

Our group uses Square to collect payments online. Square generates online payment links which we can provide to parents when they need to make a payment. Square accepts most major credit card brands and Google Pay.

We mainly use Square links to collect activity fees, donations, and payments for uniforms.

Square links may be used for any activity fee. These links are specific to one event, and should not be re-used for any other payments. Links for donations and uniform purchases may be re-used whenever they are needed.

Processing Fee

Square charges a processing fee of around 3% for every payment received. Processing fees are not part of any Section’s budget, but please keep the extra cost in mind when you are deciding on pricing for a camp.

Creating Payment Links

All payment links are created by the Treasurer. To request a payment link, please send an e-mail to treasurer@newwestscouts.ca with the following information:

• Date of the event
• Short description (optional)
• Cost for participants
• Cost for parents and/or siblings, if they’re allowed to attend
• Which Sections are attending (e.g. specify Colony A, B and C for multiple Sections)
• Address for the event (this is required by Square, so please provide your best guess if none is available)

Tracking Payments

All Square links require parents to enter their child’s name to help us keep payments organized.

Every month, the Treasurer sends a list of received payments out to the Sections. Each Section must have a Scouter responsible for tracking these payments. This Scouter will reconcile payments with the Section’s camp attendance and flag any incorrect items. You can also log in to the Square online dashboard to see which payments have come in.