Group Financials

Group Budget

At the beginning of each Scouting year (September or October) a budget is set for the entire Group for the year. The Group budget is mailed to all Scouters for comments and edits. Once finalized, it is presented at the Annual General Meeting in early November.

As part of the Group budget, each Section has an allowance to spend on their program for the year.

Section Budgets

Each Section is allocated a yearly budget based on the number of youth registered in that Section. For Beavers, Cubs and Scouts, the yearly budget is $95 per participant; for Venturers and Rovers, it is $125 per participant.

The Section budget represents a maximum net expense, meaning that Sections may spend more than their budget, as long as they can offset that additional expense with an income. Charging a fee to attend a Section camp is a typical example of income used to offset a larger expense.

Budget Tracking

Sections are encouraged to track their income and expenses in a spreadsheet throughout the year.

The Section budget is intended to cover expenses for weekly meetings, and camps within the Section. All-Sections camps and events, as well as uniform costs, are not included in Section budgets.

Submitting Section Expenses & Income

Expenses

Minor expenses, such as supplies for weekly meetings, may be reimbursed from dues. Any expense that cannot be covered by dues should be submitted to the Treasurer for reimbursement.

Please submit your expenses promptly as you make them -- this helps us track how the Group is doing compared to our budget.

When submitting an expense, please fill out an expense claims form and include all receipts. You can submit expenses by e-mail to treasurer@newwestscouts.ca, or in person at GC meetings. All reimbursements will be paid out by cheque.