Square Online Payments - Revision history

Tashalory: /* Tracking Payments */

2025-09-17T19:02:18Z

Tracking Payments

Tashalory: /* Square Online Dashboard */

2025-09-17T05:39:11Z

Square Online Dashboard

Tashalory: /* Monthly Reconciliation */

2025-09-17T05:09:18Z

Monthly Reconciliation

Tashalory: /* Tracking Payments */

2025-09-17T05:08:28Z

Tracking Payments

Tashalory: /* Creating Payment Links */

2025-09-11T23:09:59Z

Creating Payment Links

Tashalory at 19:59, 26 August 2025

2025-08-26T19:59:35Z

Tashalory at 19:51, 26 August 2025

2025-08-26T19:51:17Z

Tashalory: Created page with "=Receiving Payments through Square= Our group uses Square to collect payments online. Square generates online payment links which we can provide to parents when they need to..."

2025-08-26T19:40:17Z

Created page with "=Receiving Payments through Square= Our group uses Square to collect payments online. Square generates online payment links which we can provide to parents when they need to..."

New page

=Receiving Payments through Square=

Our group uses Square to collect payments online. Square generates online payment links which we can provide to parents when they need to make a payment. Square accepts most major credit card brands and Google Pay. <br />

We mainly use Square links to collect activity fees, donations, and payments for uniforms. <br />

Square links may be used for any activity fee. These links are specific to one event, and should not be re-used for any other payments. Links for donations and uniform purchases may be re-used whenever they are needed. <br />

=Processing Fee =

Square charges a processing fee of around 3% for every payment received. Processing fees are not part of any Section’s budget, but please keep the extra cost in mind when you are deciding on pricing for a camp.

=Creating Payment Links=

All payment links are created by the Treasurer. To request a payment link, please send an e-mail to treasurer@newwestscouts.ca with the following information:

* Date of the event
* Short description (optional)
* Cost for participants
* Cost for parents and/or siblings, if they’re allowed to attend
* Which Sections are attending (e.g. specify Colony A, B and C for multiple Sections)
* Address for the event (this is required by Square, so please provide your best guess if none is available)

← Older revision		Revision as of 19:02, 17 September 2025
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	=Tracking Payments=		=Tracking Payments=
		+	Every camp fee and uniform we sell through Square will ask the parent to input their child's name. This is very important for us to keep track of payments.
		+
		+	'''When you sell a camp fee or uniform, please be careful to only use the payment link provided by the Treasurer.''' If you try to generate your own link, or sell the item via the Square Point of Sale app, it will skip the participant name field, and we won't know who it is for. Unfortunately, Square will let you complete this transaction without any warning that there is information missing.
		+
		+

	==Monthly Reconciliation==		==Monthly Reconciliation==

← Older revision		Revision as of 05:39, 17 September 2025
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	On this page, you can see a reverse-chronological listing of the latest Square transactions (beware, one transaction may contain multiple items). Click on any transaction for more details, which should include the participant name. At the top of the screen, you can also select a custom date range of sales to show.		On this page, you can see a reverse-chronological listing of the latest Square transactions (beware, one transaction may contain multiple items). Click on any transaction for more details, which should include the participant name. At the top of the screen, you can also select a custom date range of sales to show.

−	To download a list of sales, go to 'Export' in the top right corner, then choose one of the options -- 'Items Detail CSV' is usually best. You will need to click the button once to generate the file, and a second time to download it. This file will show all item sales for the date range which is currently selected.	+	To download a list of sales, go to 'Export' in the top right corner, then choose one of the options -- 'Items Detail CSV' is usually best. You will need to click the button once to generate the file, and a second time to download it. This file will show all item sales for the date range which is currently selected. <br><br>
		+	[[File:Square online.jpg\|1000px\|frameless\|center]]

← Older revision		Revision as of 05:09, 17 September 2025
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	==Monthly Reconciliation==		==Monthly Reconciliation==
−	~~All Square links require parents to enter their child’s name to help us keep payments organized. Additionally, each payment is categorized to a Section. <br />~~
−
	Starting in September 2025, the Treasurer will send a monthly spreadsheet of received payments to Contact Scouters. This spreadsheet will allow you to filter out only payments that belong to your own Section, and will have payments listed by event and participant name.		Starting in September 2025, the Treasurer will send a monthly spreadsheet of received payments to Contact Scouters. This spreadsheet will allow you to filter out only payments that belong to your own Section, and will have payments listed by event and participant name.

@@ Line 23: / Line 23: @@
 =Tracking Payments=
-All Square links require parents to enter their child’s name to help us keep payments organized.  <br />
+==Monthly Reconciliation==
-Starting in September 2025, the Treasurer will send a monthly list of received payments out to the Sections. Each Section must have a Scouter responsible for tracking these payments. This Scouter will reconcile payments with the Section’s camp attendance and flag any incorrect items. You can also log in to the [https://app.squareup.com/login Square online dashboard] to see which payments have come in.
+Starting in September 2025, the Treasurer will send a monthly spreadsheet of received payments to Contact Scouters. This spreadsheet will allow you to filter out only payments that belong to your own Section, and will have payments listed by event and participant name.

← Older revision		Revision as of 19:59, 26 August 2025
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	All Square links require parents to enter their child’s name to help us keep payments organized. <br />		All Square links require parents to enter their child’s name to help us keep payments organized. <br />

−	~~Every month~~, the Treasurer ~~sends~~ a list of received payments out to the Sections. Each Section must have a Scouter responsible for tracking these payments. This Scouter will reconcile payments with the Section’s camp attendance and flag any incorrect items. You can also log in to the [https://app.squareup.com/login Square online dashboard] to see which payments have come in.	+	Starting in September 2025, the Treasurer will send a monthly list of received payments out to the Sections. Each Section must have a Scouter responsible for tracking these payments. This Scouter will reconcile payments with the Section’s camp attendance and flag any incorrect items. You can also log in to the [https://app.squareup.com/login Square online dashboard] to see which payments have come in.

@@ Line 15: / Line 15: @@
 All payment links are created by the Treasurer. To request a payment link, please send an e-mail to treasurer@newwestscouts.ca with the following information:
-* Date of the event
+* Date(s) of the event
 * Short description (optional)
 * Cost for participants
 * Cost for parents and/or siblings, if they’re allowed to attend
 * Which Sections are attending (e.g. specify Colony A, B and C for multiple Sections)
 =Tracking Payments=