Hyack Camp - Revision history

Geoffpinkerton at 20:02, 24 April 2023

2023-04-24T20:02:22Z

← Older revision		Revision as of 13:02, 24 April 2023
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	Hyack Camp is a camp in Queens Park on the same weekend as Hyack Festival. We camp among the trees near the baseball diamond near 1st St. and Vancouver St. ~~During Hyack Camp many years ago, the Cubs used to camp in Hume Park and have a bonfire there.~~		Hyack Camp is a camp in Queens Park on the same weekend as Hyack Festival (late May). We camp among the trees near the baseball diamond near 1st St. and Vancouver St.
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	Scout groups from the lower mainland attend. Sometimes groups from elsewhere in BC and sometimes Washington State attend. We host an activity on the Friday night, attend the Hyack Parade on the Saturday, provide entertainment ~~and swimming~~ on Saturday afternoon, have a cooking competition for the [[Awards#Hyack Cooking Competition Trophy\|coveted Hyack Cooking Trophy]] on Saturday evening, have a huge bonfire on Saturday night, and pack up on Sunday morning.		Scout groups from the lower mainland attend, with typical attendance of about 200 campers in the park. Sometimes groups from elsewhere in BC and sometimes Washington State attend. We host an activity on the Friday night, attend the Hyack Parade on the Saturday, provide entertainment on Saturday afternoon (bubble balls, human foosball, foam sword jousting, etc.), have a cooking competition for the [[Awards#Hyack Cooking Competition Trophy\| coveted Hyack Cooking Trophy]] on Saturday evening, have a huge bonfire on Saturday night, and pack up on Sunday morning.
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	~~Our~~ Cubs and ~~Beavers don’t camp~~ in the ~~park, but can attend on Saturday for lunch~~, ~~go swimming~~ and ~~the return for the campfire~~ in the ~~evening~~.		The third year Cubs (Howlers) are invited to join the Troop and attend as participants prior to leap up in June. This makes for an easy introduction to the patrol method of camping. The Troop Scouters need to reach out to the Pack Scouters, determine how many Howlers are attending and how they will fit in with the Patrols. Some linking meetings are encouraged.
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	The ~~event was historically hosted and organized by the Friends~~ of ~~New Westminster Scouting~~. ~~In 2016~~, ~~12th New Westminster took over hosting the event with the Friends assisting. After the Friends were disbanded in 2016~~, ~~12th New Westminster ran it with the 50th B.P. Guild assisting~~.		The Troop camps together, but operate in Patrols of 6-8 youth. This includes meal planning, food purchase, gear check, cooking, and cleanup.
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	~~For many years~~, the ~~main entertainment was firing .22 rifles at the rifle range under the Arenex. In December 2016~~, the ~~Arenex collapsed, so we had to change~~ the ~~big draw to bubble soccer. In Spring 2017, we invested~~ in ~~5 bubble balls and have access to 5 more~~.		Our other Cubs and Beavers don’t camp in the park, but can attend on Saturday for the parade and lunch, and the return for the campfire in the evening.
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	The 10’x20’ tent is borrowed from the Coho Area and is stored at ~~the Blue Mountain Scout hall. The swim passes are free. We typically orders about 150-175 passes~~. The city provides the sand for the fire, turns on the water, provides tables, and does garbage & recycling, ~~all for free~~.		The 10’x20’ tent is borrowed from the Coho Area and is stored at Geoff's house. The city provides the sand for the fire, turns on the water, provides tables, and does garbage & recycling.
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			Some history:
			During Hyack Camp many years ago, the Cubs used to camp in Hume Park and have a bonfire there.
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			For many years, the main entertainment was firing .22 rifles at the rifle range under the Arenex. In December 2016, the Arenex collapsed, so we had to change the big draw to bubble soccer. In Spring 2017, we invested in 5 bubble balls and have access to 5 more.
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			The event was historically hosted and organized by the Friends of New Westminster Scouting. In 2016, 12th New Westminster took over hosting the event with the Friends assisting. After the Friends were disbanded in 2016, 12th New Westminster ran it with the 50th B.P. Guild assisting.
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	There are a number of things to do to get this Camp organized as follows:		There are a number of things to do to get this Camp organized as follows:

Geoffpinkerton at 21:08, 11 March 2020

2020-03-11T21:08:06Z

← Older revision		Revision as of 14:08, 11 March 2020
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	\| \|\| Obtain permission from Police Department. Contact is: Dave Jones at (604)___________, djones@nwpolice.org This is not really permission, but rather simply advising them what is going on. Sometimes they put on additional patrols. In 2018, Dave called them and let them know.\|\| Dave Upham \|\| To do.		\| \|\| Obtain permission from Police Department. Contact is: Dave Jones at (604)___________, djones@nwpolice.org This is not really permission, but rather simply advising them what is going on. Sometimes they put on additional patrols. In 2018, Dave called them and let them know.\|\| Dave Upham \|\| To do.
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	\| \|\| Advise the City Clerk of our plans. At the same time, request a City Flag to fly at the event and drop off the finances from the Apple Day. \|\| Geoff Pinkerton \|\| Sam Killawee has.		\| \|\| Advise the City Clerk of our plans. At the same time, request a City Flag to fly at the event and drop off the finances from the Apple Day. \|\| Geoff Pinkerton \|\| Sam Killawee has the flag but we should let them know what we are doing.
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	\| General \|\| Assign someone to be the Camp Chief. \|\| Dave McMullen / Sam Killawee. \|\| Complete.		\| General \|\| Assign someone to be the Camp Chief. \|\| Dave McMullen / Sam Killawee. \|\| Complete.
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	\| \|\| Create large display board for HQ detailing schedule. \|\| Amy McMullen \|\| To do.		\| \|\| Create large display board for HQ detailing schedule. \|\| Amy McMullen \|\| To do.
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Geoffpinkerton: Updated for 2020.

2020-03-11T21:04:56Z

Updated for 2020.

Show changes

Geoffpinkerton at 18:17, 24 May 2019

2019-05-24T18:17:37Z

← Older revision		Revision as of 11:17, 24 May 2019
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	\| Permissions \|\| Obtain permission from Parks Department. Request garbage/recycling/food waste bins, 3 tables and 4 chairs (we pick them up and drop them off at the Arena), access to water tap, sand for campfire, and the upper field lighting for Friday night until 11:00PM (all from the Parks Department). In 2018, we had to apply for a park use permit that needed to be signed by the Scout office (Doug Smith is the new contact). In 2019, it is an on-line application.\|\| Geoff Pinkerton \|\| Complete.		\| Permissions \|\| Obtain permission from Parks Department. Request garbage/recycling/food waste bins, 3 tables and 4 chairs (we pick them up and drop them off at the Arena), access to water tap, sand for campfire, and the upper field lighting for Friday night until 11:00PM, ensuring the water is turned off to the sprinklers in the garden at the entrence (all from the Parks Department). In 2018, we had to apply for a park use permit that needed to be signed by the Scout office (Doug Smith is the new contact). In 2019, it is an on-line application.\|\| Geoff Pinkerton \|\| Complete.
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Geoffpinkerton at 15:54, 24 May 2019

2019-05-24T15:54:04Z

← Older revision		Revision as of 08:54, 24 May 2019
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	\| \|\| Order portable toilets. Contact is: Kari Cousins at Pit Stop Portables, kcousins@pitstopportables.com, (604) 549-6185 or (604) 549-6196 direct or (604) 882-8100. They should be ordered by April. The cost is about $100/toilet and there is a $40 charge to drop off and a $40 charge to pick up. In 2017 we ordered 5 toilets and in 2018 we ordered 4 toilets. Review and adjust the numbers based on the number of attendees.\|\| Geoff Pinkerton \|\| Complete.		\| \|\| Order portable toilets. Contact is: Kari Cousins at Pit Stop Portables, kcousins@pitstopportables.com, (604) 549-6185 or (604) 549-6196 direct or (604) 882-8100. They should be ordered by April. The cost is about $100/toilet and there is a $40 charge to drop off and a $40 charge to pick up. In 2017 we ordered 5 toilets and in 2018 we ordered 4 toilets. Review and adjust the numbers based on the number of attendees.\|\| Geoff Pinkerton \|\| Complete.
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	\| \|\| Scouts Own on Sunday before closing.\|\| ~~Camp Chief \|\| Asked~~ Rob Killawee ~~if he~~ will do it.		\|- bgcolor="#BEBEBE"
			\| \|\| Scouts Own on Sunday before closing.\|\| Rob Killawee will do it. \|\| Complete.
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	\| Gear \|\| Get gear for Headquarters from the locker including tents/groundsheets for Venturers/Advisors, Venturer Patrol box, Section flags and flag carriers, wooden flag block, crab cooker, large pot with lid, ladle, 20# propane tank, small propane tanks for lanterns, propane tree, two juice jugs, mixing spoons, lanterns, rope, watertap rig on a stake, radios for communication and charge them up!, the old canvas 12th New Westminster banner, knives, cutting boards, knives, latex gloves, serving tools for lunch and mug-up, paddle for mixing hot chocolate, coolers, laminated girls/boys/scouters/headquarters signs, duct tape, clear tape, bucket of cleaning supplies (blue bucket with gloves, sponges, rags, disinfectant), etc. Also need the 10 blue tubs of bubble balls and all the gear for the human foosball (green fence stakes, rebar, pipes, snowfencing, and yellow bag containing rope, zap straps, rebar caps, gloves, etc.). Need to borrow a post pounder and sledgehammer (Geoff has these).<br /><br />12th New Westminster will use the pop-up shelters and the banner.\|\| Dave McMullen \|\| Outstanding.		\| Gear \|\| Get gear for Headquarters from the locker including tents/groundsheets for Venturers/Advisors, Venturer Patrol box, Section flags and flag carriers, wooden flag block, crab cooker, large pot with lid, ladle, 20# propane tank, small propane tanks for lanterns, propane tree, two juice jugs, mixing spoons, lanterns, rope, watertap rig on a stake, radios for communication and charge them up!, the old canvas 12th New Westminster banner, knives, cutting boards, knives, latex gloves, serving tools for lunch and mug-up, paddle for mixing hot chocolate, coolers, laminated girls/boys/scouters/headquarters signs, duct tape, clear tape, bucket of cleaning supplies (blue bucket with gloves, sponges, rags, disinfectant), etc. Also need the 10 blue tubs of bubble balls and all the gear for the human foosball (green fence stakes, rebar, pipes, snowfencing, and yellow bag containing rope, zap straps, rebar caps, gloves, etc.). Need to borrow a post pounder and sledgehammer (Geoff has these).<br /><br />12th New Westminster will use the pop-up shelters and the banner.\|\| Dave McMullen \|\| Outstanding.
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	\| \|\| Pick up tables and chairs from Arena on the Friday of the camp.\|\| Dave McMullen \|\| Outstanding.		\| \|\| Pick up tables and chairs from Arena on the Friday of the camp.\|\| Dave McMullen \|\| Outstanding.
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	\| \|\| Get the 20' flagpole from Pete Ballantyne at (604) 525-8986. The flag leans out from the baseball backstop and has the ability to hold the Canadian flag, BC flag, and the US Flag. The flagpole is stored in Pete's garage and the flags are in the Hyack briefcase.\|\| Graham Ballantyne \|\| Geoff sent request on 22 May 2019.
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	\| \|\| Power for bubble balls. There is no power available at the park. In 2017 and 2018 Mike Sweet provided a generator that worked great.~~\|\| Geoff Pinkerton~~ \|\| Mike will lend us the generator.		\| \|\| Get the 20' flagpole from Pete Ballantyne at (604) 525-8986. The flag leans out from the baseball backstop and has the ability to hold the Canadian flag, BC flag, and the US Flag. The flagpole is stored in Pete's garage and the flags are in the Hyack briefcase.\|\| Pete will bring it by on Friday afternoon. \|\| Complete.
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			\| \|\| Power for bubble balls. There is no power available at the park. In 2017 and 2018 Mike Sweet provided a generator that worked great.\|\| Mike will lend us the generator \|\| Complete.
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	\| \|\| Bring sledgehammer to drive the watertap rig stake, water nozzle, three hoses, shovel and bucket.\|\| Geoff Pinkerton \|\|Outstanding.		\| \|\| Bring sledgehammer to drive the watertap rig stake, water nozzle, three hoses, shovel and bucket.\|\| Geoff Pinkerton \|\|Outstanding.
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	\| \|\| Arrange and pick up the Coho Area Banner and the large 10’x20’ shelter for Headquarters and Coho banner from Coho Area (Blue Mountain Scout Hall). Contact is: George Gouraud (gpgouraud@gmail.com), (604) 941-3806. The only cost is to give him a Hyack Camp badge.\|\| Geoff Pinkerton \|\| Complete. This tent is now stored in Geoff's garage.		\| \|\| Arrange and pick up the Coho Area Banner and the large 10’x20’ shelter for Headquarters and Coho banner from Coho Area (Blue Mountain Scout Hall). Contact is: George Gouraud (gpgouraud@gmail.com), (604) 941-3806. The only cost is to give him a Hyack Camp badge.\|\| Geoff Pinkerton \|\| Complete. This tent is now stored in Geoff's garage.
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	\| Badges\|\| Design [[Hyack Camp Badges \| Camp Badges]]. \|\| Dave Upham \|\| Complete.		\| Badges\|\| Design [[Hyack Camp Badges \| Camp Badges]]. \|\| Dave Upham \|\| Complete.
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	\| \|\| Order badges from Zone West. Contact is: Traci Rehill, Zone West Ltd., traci@zonewest.ca, (604) 460-2828. Design should be done by February. We need to place the final order and provide final numbers by April 20th, giving them at least 28 days to produce them.\|\| Geoff \|\| Complete.		\| \|\| Order badges from Zone West. Contact is: Traci Rehill, Zone West Ltd., traci@zonewest.ca, (604) 460-2828. Design should be done by February. We need to place the final order and provide final numbers by April 20th, giving them at least 28 days to produce them.\|\| Geoff \|\| Complete.
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	\| \|\| Pick up badges from Zone West.\|\| Geoff Pinkerton \|\| Complete.		\| \|\| Pick up badges from Zone West.\|\| Geoff Pinkerton \|\| Complete.
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	\| Activities \|\| Friday night activity. Bubble Soccer. The ten bubble balls are in the locker. \|\| Dave McMullen \|\| Complete.		\| Activities \|\| Friday night activity. Bubble Soccer. The ten bubble balls are in the locker. \|\| Dave McMullen \|\| Complete.
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	\| \|\| Human Foosball. Snow fencing, steel post, rope lines, PVC pipe, 3' pieces of rebar to hold the posts from getting pulled over, rebar caps, zip ties, and a soccer ball. A good example is at https://i2.wp.com/alcse.org/wp-content/uploads/2015/05/foosgazi2.jpg? The material is in the locker. \|\| 12th Venturers \|\| Complete.		\| \|\| Human Foosball. Snow fencing, steel post, rope lines, PVC pipe, 3' pieces of rebar to hold the posts from getting pulled over, rebar caps, zip ties, and a soccer ball. A good example is at https://i2.wp.com/alcse.org/wp-content/uploads/2015/05/foosgazi2.jpg? The material is in the locker. \|\| 12th Venturers \|\| Complete.
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	\| \|\| Order swim passes from Canada Games Pool for youth to swim on Saturday afternoon. Contact is: Joan ___________ with Parks and Recreation at (604) ___________. Make contact in March so they know to bring on extra staff. Order the numbers in May after we have registration numbers and pick them up a few days before the Camp. We typically order about 175. They are dated so the extras don't need to be returned.\|\| Sanda Turner \|\| Complete.		\| \|\| Order swim passes from Canada Games Pool for youth to swim on Saturday afternoon. Contact is: Joan ___________ with Parks and Recreation at (604) ___________. Make contact in March so they know to bring on extra staff. Order the numbers in May after we have registration numbers and pick them up a few days before the Camp. We typically order about 175. They are dated so the extras don't need to be returned.\|\| Sanda Turner \|\| Complete.
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	\| \|\| Pick up swim passes from Canada Games Pool.\|\| Sanda Turner \|\| Complete.		\| \|\| Pick up swim passes from Canada Games Pool.\|\| Sanda Turner \|\| Complete.
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	\| \|\| Demonstration on Saturday afternoon (e.g. Police dog, Fire Department to come with the their trucks, Fire Department with Jaws of Life, Badge Collector guy, tour of the Justice Institute, etc.). in 2017, we had the Police dogs. In 2018, we had the Fire Department.\|\| Jennifer Meldrum \|\| Jennifer has booked the Police dogs.		\| \|\| Demonstration on Saturday afternoon (e.g. Police dog, Fire Department to come with the their trucks, Fire Department with Jaws of Life, Badge Collector guy, tour of the Justice Institute, etc.). in 2017, we had the Police dogs. In 2018, we had the Fire Department.\|\| Jennifer Meldrum \|\| Jennifer has booked the Police dogs.
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	\| Financial \|\| Set up separate account to track Camp costs/revenue.\|\| 12th Treasurer \|\| Outstanding.		\| Financial \|\| Set up separate account to track Camp costs/revenue.\|\| 12th Treasurer \|\| Outstanding.
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	\| Saturday lunch\|\| Bring buns, lunch meat, tomatoes, pickles, onions, ketchup, mustard, mayo, napkins, juice mix, eggs, tuna for vegetarians, etc. Recently, 12th has been getting deals from Save-on Foods in Sapperton. In the past, the buns come from Bunsmaster and the meat comes from the Holland Shop. Contact is: Bunsmaster Contact is: Holland Shop, (604) 522 8333, 141 E. Columbia Street, www.hollandshop.com. Need lunch for 150 and will consider 1.5-2 buns per person. \|\| Mary Hausch \|\| ~~Outstanding~~.		\|- bgcolor="#BEBEBE"
			\| Saturday lunch\|\| Bring buns, lunch meat, tomatoes, pickles, onions, ketchup, mustard, mayo, napkins, juice mix, eggs, tuna for vegetarians, etc. Recently, 12th has been getting deals from Save-on Foods in Sapperton. In the past, the buns come from Bunsmaster and the meat comes from the Holland Shop. Contact is: Bunsmaster Contact is: Holland Shop, (604) 522 8333, 141 E. Columbia Street, www.hollandshop.com. Need lunch for 150 and will consider 1.5-2 buns per person. \|\| Mary Hausch has it all in hand. \|\| Complete.
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	\| Mug-up\|\| Bring cookies/Wagon Wheels/hot chocolate. Need mug-up for 100+.\|\| Mary Hausch \|\| ~~Outstanding~~.		\|- bgcolor="#BEBEBE"
			\| Mug-up\|\| Bring cookies/Wagon Wheels/hot chocolate. Need mug-up for 100+.\|\| Mary Hausch has it all in hand. \|\| Complete.
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Geoffpinkerton at 15:49, 24 May 2019

2019-05-24T15:49:57Z

← Older revision		Revision as of 08:49, 24 May 2019
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	\| \|\| Obtain permission from Fire Department. Contact is: Curtis Bremner - Assistant Deputy Chief, (604) 636-4453, cbremner@newwestcity.ca. We need to write a letter to the Fire Department requesting a fire or burning permit and we need to have a laminated copy of the Fire Safety Plan. New Westminster only issues one fire permit a year - to us. On the Saturday evening, the Fire Department comes by the park to talk to us and inspect the fire. In 2018, they needed to see the Parks Department permit before issuing the fire permit. \|\| Geoff Pinkerton \|\| Complete.		\| \|\| Obtain permission from Fire Department. Contact is: Curtis Bremner - Assistant Deputy Chief, (604) 636-4453, cbremner@newwestcity.ca. We need to write a letter to the Fire Department requesting a fire or burning permit and we need to have a laminated copy of the Fire Safety Plan. New Westminster only issues one fire permit a year - to us. On the Saturday evening, the Fire Department comes by the park to talk to us and inspect the fire. In 2018, they needed to see the Parks Department permit before issuing the fire permit. \|\| Geoff Pinkerton \|\| Complete.
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			\| \|\| Obtain permission from Police Department. Contact is: Dave Jones at (604)___________, djones@nwpolice.org This is not really permission, but rather simply advising them what is going on. Sometimes they put on additional patrols. In 2018, Dave called them and let them know.\|\| Dave Upham \|\| Complete.
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	\| \|\| ~~Obtain permission from Police Department. Contact is: Dave Jones at (604)___________, djones@nwpolice~~.~~org~~ ~~This is not really permission~~, ~~but rather simply advising them what is going on. Sometimes they put on additional patrols. In 2018, Dave called them~~ and ~~let them know~~.\|\| Geoff Pinkerton ~~or Dave Upham~~ \|\| ~~Asked Dave to call~~.		\| \|\| Advise the City Clerk of our plans. At the same time, request a City Flag to fly at the event and drop off the finances from the Apple Day. \|\| Geoff Pinkerton \|\| Sam Killawee will pick it up.
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	\| \|\| ~~Advise the City Clerk of our plans. At the same time, request a City Flag~~ to ~~fly at~~ the ~~event and drop off the finances from the Apple Day~~. \|\| ~~Geoff Pinkerton~~ \|\| ~~Sam Killawee will pick it up~~.		\|- bgcolor="#BEBEBE"
			\| General \|\| Assign someone to be the Camp Chief. \|\| Dave McMullen agreed to be Camp Chief \|\| Complete.
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	\| ~~General \|\| Assign someone to be the Camp Chief. \|\| Geoff Pinkerton \|\| Dave McMullen agreed to be Camp Chief.~~		\|- bgcolor="#BEBEBE"
	\|-\| \|\| Create large display board for HQ detailing schedule. \|\| Amy McMullen \|\| ~~Outstanding~~.		\| \|\| Create large display board for HQ detailing schedule. \|\| Amy McMullen \|\| Complete.
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	\| \|\| Decide on the maximum size of the Camp and the cost. In 2017, we kept the cost at $15.00 for campers and $5.00 for day participants. In the past, we typically we have 150-200 participants and this was limited because of the capacity of the rifle range. In 2018, we did not set a limit and kept the cost the same as last year. Send out invitations and request that the camp be sent out to others in FVC and on the FVC calendar.\|\| All \|\| Complete. ~~Invitations sent on 13 Jan 2019. Requested to be sent to FVC on 7 Mar 2019.~~		\| \|\| Decide on the maximum size of the Camp and the cost. In 2017, we kept the cost at $15.00 for campers and $5.00 for day participants. In the past, we typically we have 150-200 participants and this was limited because of the capacity of the rifle range. In 2018, we did not set a limit and kept the cost the same as last year. Send out invitations and request that the camp be sent out to others in FVC and on the FVC calendar.\|\| All \|\| Complete.
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	\| \|\| Send invitation to past participants in January/February and ask regarding dietary restrictions as we provide a sandwich lunch on Saturday.\|\| Geoff Pinkerton \|\| Complete, but forgot to ask about dietary restrictions.		\| \|\| Send invitation to past participants in January/February and ask regarding dietary restrictions as we provide a sandwich lunch on Saturday.\|\| Geoff Pinkerton \|\| Complete, but forgot to ask about dietary restrictions.

Geoffpinkerton at 16:00, 23 May 2019

2019-05-23T16:00:33Z

← Older revision		Revision as of 09:00, 23 May 2019
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	\| \|\| Scouts Own on Sunday before closing.\|\| Camp Chief \|\| Asked Rob Killawee if he will do it.		\| \|\| Scouts Own on Sunday before closing.\|\| Camp Chief \|\| Asked Rob Killawee if he will do it.
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	\| Gear \|\| Get gear for Headquarters from the locker including tents/groundsheets for Venturers/Advisors, Venturer Patrol box, Section flags and flag carriers, wooden flag block, crab cooker, large pot with lid, ladle, 20# propane tank, small propane tanks for lanterns, propane tree, two juice jugs, mixing spoons, lanterns, rope, watertap rig on a stake, radios for communication and charge them up!, the old canvas 12th New Westminster banner, knives, cutting boards, knives, latex gloves, serving tools for lunch and mug-up, paddle for mixing hot chocolate, coolers, laminated girls/boys/scouters/headquarters signs, duct tape, clear tape, etc. Also need the 10 blue tubs of bubble balls and all the gear for the human foosball (stakes, rebar~~, rope~~, pipes, snowfencing, zap straps, rebar caps). Need to borrow a post pounder and sledgehammer (Geoff has these).<br /><br />12th New Westminster will use the pop-up shelters and the banner.\|\| Dave McMullen \|\| Outstanding.		\| Gear \|\| Get gear for Headquarters from the locker including tents/groundsheets for Venturers/Advisors, Venturer Patrol box, Section flags and flag carriers, wooden flag block, crab cooker, large pot with lid, ladle, 20# propane tank, small propane tanks for lanterns, propane tree, two juice jugs, mixing spoons, lanterns, rope, watertap rig on a stake, radios for communication and charge them up!, the old canvas 12th New Westminster banner, knives, cutting boards, knives, latex gloves, serving tools for lunch and mug-up, paddle for mixing hot chocolate, coolers, laminated girls/boys/scouters/headquarters signs, duct tape, clear tape, bucket of cleaning supplies (blue bucket with gloves, sponges, rags, disinfectant), etc. Also need the 10 blue tubs of bubble balls and all the gear for the human foosball (green fence stakes, rebar, pipes, snowfencing, and yellow bag containing rope, zap straps, rebar caps, gloves, etc.). Need to borrow a post pounder and sledgehammer (Geoff has these).<br /><br />12th New Westminster will use the pop-up shelters and the banner.\|\| Dave McMullen \|\| Outstanding.
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	\| \|\| Pick up tables and chairs from Arena on the Friday of the camp.\|\| Dave McMullen \|\| Outstanding.		\| \|\| Pick up tables and chairs from Arena on the Friday of the camp.\|\| Dave McMullen \|\| Outstanding.

Geoffpinkerton at 03:47, 23 May 2019

2019-05-23T03:47:00Z

Geoffpinkerton at 03:41, 23 May 2019

2019-05-23T03:41:32Z

← Older revision		Revision as of 20:41, 22 May 2019
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	\| Parade \|\| Register Scouts with the Hyack Festival. The parade registration form has a waiver that needs to be signed by Doug Smith and a certificate of insurance needs to be provided by Michelle Yu. Contact is Brunella Battista, Hyack Festival Association Executive Assistant (604) 819-8045, brunellabat@gmail.com. Doug will also need a parade safety plan (simply update last year's plan).\|\| Geoff Pinkerton \|\| Complete.		\| Parade \|\| Register Scouts with the Hyack Festival. The parade registration form has a waiver that needs to be signed by Doug Smith and a certificate of insurance needs to be provided by Michelle Yu. Contact is Brunella Battista, Hyack Festival Association Executive Assistant (604) 819-8045, brunellabat@gmail.com. Doug will also need a parade safety plan (simply update last year's plan).\|\| Geoff Pinkerton \|\| Complete.
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	\| \|\| Scouts carry signs in the Hyack Parade. In 2017, they requested 26 Scouts (and Scouters) to meet Gloria at the Esso Station at 10:00AM for instructions and assignments. The Scouts will be asked to go in pairs in the parade. 2 will be at the front, carrying a banner for the parade. We also have 12 signs (light coroplast) on wooden sticks that will go in front of the floats that win awards, again 2 Scouts together. Need 2 Scouts in the dispersal area in Queen's Park between the arena and stadium at 11AM to assist with recovering signs (meet Craig Matthews who is in charge).\|\| Camp Chief \|\| In progress. I told Rick Molstad we will be available.		\| \|\| Scouts carry signs in the Hyack Parade. In 2017, they requested 32 Scouts (and a couple of Scouters) to meet Gloria at the Esso Station at 10:00AM for instructions and assignments. The Scouts will be asked to go in pairs in the parade. 2 will be at the front carrying a banner for the parade. We also have 15 signs (light coroplast) on wooden sticks that will go in front of the floats that win awards, again 2 Scouts together. Need 2 Scouts in the dispersal area in Queen's Park between the arena and stadium at 11AM to assist with recovering signs (meet Craig Matthews who is in charge).\|\| Camp Chief \|\| In progress. I told Rick Molstad we will be available.
	\|-		\|-
	\| Post event\|\| Return tables and chairs to the Arena.\|\| Dave McMullen \|\| Outstanding.		\| Post event\|\| Return tables and chairs to the Arena.\|\| Dave McMullen \|\| Outstanding.
	\|-		\|-
	\| \|\| Engrave the [[Awards#Hyack Cooking Competition Trophy]] (frying pan). Put green tape on the pan so we can write the Group name on it right away and we don't forget. \|\| ~~Camp Chief~~ \|\| Outstanding.		\| \|\| Engrave the [[Awards#Hyack Cooking Competition Trophy]] (frying pan). Put green tape on the pan so we can write the Group name on it right away and we don't forget. \|\| Geoff Pinkerton \|\| Outstanding.
	\|-		\|-
	\| \|\| Send thank-you notes to people who helped, including City, Parks, food sponsors, etc.. \|\| ~~Geoff Pinkerton~~ \|\| Outstanding.		\| \|\| Send thank-you notes to people who helped, including City, Parks, food sponsors, etc. \|\| 12th Group Secretary \|\| Outstanding.
	\|-		\|-
	\| \|\| Provide financial report. \|\| 12th Treasurer \|\| Outstanding.		\| \|\| Provide financial report to the Group. \|\| 12th Group Treasurer \|\| Outstanding.
	\|}		\|}

Geoffpinkerton at 03:19, 23 May 2019

2019-05-23T03:19:09Z

← Older revision		Revision as of 20:19, 22 May 2019
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	\| \|\| Advise the City Clerk of our plans. At the same time, request a City Flag to fly at the event and drop off the finances from the Apple Day. \|\| Geoff Pinkerton \|\| Sam Killawee will pick it up.		\| \|\| Advise the City Clerk of our plans. At the same time, request a City Flag to fly at the event and drop off the finances from the Apple Day. \|\| Geoff Pinkerton \|\| Sam Killawee will pick it up.
	\|-		\|-
	\| General \|\| Assign someone to be the Camp Chief. \|\| Geoff Pinkerton \|\| ~~Outstanding~~.		\| General \|\| Assign someone to be the Camp Chief. \|\| Geoff Pinkerton \|\| Dave McMullen will be Camp Chief.
	\|-\| \|\| Create large display board for HQ detailing schedule. \|\| Amy McMullen \|\| Outstanding.		\|-\| \|\| Create large display board for HQ detailing schedule. \|\| Amy McMullen \|\| Outstanding.
	\|-		\|-
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	\| \|\| Order portable toilets. Contact is: Kari Cousins at Pit Stop Portables, kcousins@pitstopportables.com, (604) 549-6185 or (604) 549-6196 direct or (604) 882-8100. They should be ordered by April. The cost is about $100/toilet and there is a $40 charge to drop off and a $40 charge to pick up. In 2017 we ordered 5 toilets and in 2018 we ordered 4 toilets. Review and adjust the numbers based on the number of attendees.\|\| Geoff Pinkerton \|\| Complete.		\| \|\| Order portable toilets. Contact is: Kari Cousins at Pit Stop Portables, kcousins@pitstopportables.com, (604) 549-6185 or (604) 549-6196 direct or (604) 882-8100. They should be ordered by April. The cost is about $100/toilet and there is a $40 charge to drop off and a $40 charge to pick up. In 2017 we ordered 5 toilets and in 2018 we ordered 4 toilets. Review and adjust the numbers based on the number of attendees.\|\| Geoff Pinkerton \|\| Complete.
	\|-		\|-
	\| \|\| Scouts Own on Sunday before closing.\|\| Camp Chief \|\| ~~Outstanding~~.		\| \|\| Scouts Own on Sunday before closing.\|\| Camp Chief \|\| Asked Rob Killawee if he will do it.
	\|-		\|-
	\| Gear \|\| Get gear for Headquarters from the locker including Section flags and flag carriers, crab cooker, large pot with lid, ladle, propane tank, propane tree, two juice jugs, mixing spoon, lanterns, rope, watertap rig on a stake, radios for communication, the old canvas 12th New Westminster banner, knives, cutting boards, knives, latex gloves, serving tools for lunch and mug-up, paddle for mixing hot chocolate, coolers, laminated girls/boys/scouters/headquarters signs, duct tape, clear tape, etc. Also need the 10 blue tubs of bubble balls and all the gear for the human foosball (stakes, rebar, rope, pipes, snowfencing, zap straps, rebar caps). Need to borrow a post pounder and sledgehammer (Geoff has these).<br /><br />12th New Westminster will use the pop-up shelters and the banner.\|\| Dave McMullen \|\| Outstanding.		\| Gear \|\| Get gear for Headquarters from the locker including Section flags and flag carriers, crab cooker, large pot with lid, ladle, propane tank, propane tree, two juice jugs, mixing spoon, lanterns, rope, watertap rig on a stake, radios for communication, the old canvas 12th New Westminster banner, knives, cutting boards, knives, latex gloves, serving tools for lunch and mug-up, paddle for mixing hot chocolate, coolers, laminated girls/boys/scouters/headquarters signs, duct tape, clear tape, etc. Also need the 10 blue tubs of bubble balls and all the gear for the human foosball (stakes, rebar, rope, pipes, snowfencing, zap straps, rebar caps). Need to borrow a post pounder and sledgehammer (Geoff has these).<br /><br />12th New Westminster will use the pop-up shelters and the banner.\|\| Dave McMullen \|\| Outstanding.
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	\| \|\| Pick up tables and chairs from Arena on the Friday of the camp.\|\| Dave McMullen \|\| Outstanding.		\| \|\| Pick up tables and chairs from Arena on the Friday of the camp.\|\| Dave McMullen \|\| Outstanding.
	\|-		\|-
	\| \|\| Get the 20' flagpole from Pete Ballantyne at (604) 525-8986. The flag leans out from the baseball backstop and has the ability to hold the Canadian flag, BC flag, and the US Flag. The flagpole is stored in Pete's garage and the flags are in the Hyack briefcase.\|\| Graham Ballantyne \|\| ~~Graham will contact Pete and ensure that this material is brought the camp~~.		\| \|\| Get the 20' flagpole from Pete Ballantyne at (604) 525-8986. The flag leans out from the baseball backstop and has the ability to hold the Canadian flag, BC flag, and the US Flag. The flagpole is stored in Pete's garage and the flags are in the Hyack briefcase.\|\| Graham Ballantyne \|\| Geoff sent request on 22 May 2019.
	\|- bgcolor="#BEBEBE"		\|- bgcolor="#BEBEBE"
	\| \|\| Power for bubble balls. There is no power available at the park. In 2017 and 2018 Mike Sweet provided a generator that worked great.\|\| Geoff Pinkerton \|\| Mike will lend us the generator.		\| \|\| Power for bubble balls. There is no power available at the park. In 2017 and 2018 Mike Sweet provided a generator that worked great.\|\| Geoff Pinkerton \|\| Mike will lend us the generator.
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	\| Badges\|\| Design [[Hyack Camp Badges \| Camp Badges]]. \|\| Dave Upham \|\| Complete.		\| Badges\|\| Design [[Hyack Camp Badges \| Camp Badges]]. \|\| Dave Upham \|\| Complete.
	\|-		\|- bgcolor="#BEBEBE"
	\|-		\| \|\| Order badges from Zone West. Contact is: Traci Rehill, Zone West Ltd., traci@zonewest.ca, (604) 460-2828. Design should be done by February. We need to place the final order and provide final numbers by April 20th, giving them at least 28 days to produce them.\|\| Geoff \|\| Complete.
	\| \|\| Order badges from Zone West. Contact is: Traci Rehill, Zone West Ltd., traci@zonewest.ca, (604) 460-2828. Design should be done by February. We need to place the final order and provide final numbers by April 20th, giving them at least 28 days to produce them.\|\| Geoff \|\| ~~200 ordered on 4 Apr 2019. Will need to order more (outstanding)~~.		\|- bgcolor="#BEBEBE"
	\|-		\| \|\| Pick up badges from Zone West.\|\| Geoff Pinkerton \|\| Complete.
	\| \|\| Pick up badges from Zone West.\|\| Geoff Pinkerton \|\| ~~Outstanding~~.
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	\| Activities \|\| Friday night activity. Bubble Soccer. The ten bubble balls are in the locker. \|\| Dave McMullen \|\| Complete.		\| Activities \|\| Friday night activity. Bubble Soccer. The ten bubble balls are in the locker. \|\| Dave McMullen \|\| Complete.
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	\| \|\| Human Foosball. Snow fencing, steel post, rope lines, PVC pipe, 3' pieces of rebar to hold the posts from getting pulled over, rebar caps, zip ties, and a soccer ball. A good example is at https://i2.wp.com/alcse.org/wp-content/uploads/2015/05/foosgazi2.jpg? The material is in the locker. \|\| 12th Venturers \|\| Complete.		\| \|\| Human Foosball. Snow fencing, steel post, rope lines, PVC pipe, 3' pieces of rebar to hold the posts from getting pulled over, rebar caps, zip ties, and a soccer ball. A good example is at https://i2.wp.com/alcse.org/wp-content/uploads/2015/05/foosgazi2.jpg? The material is in the locker. \|\| 12th Venturers \|\| Complete.
	\|-		\|- bgcolor="#BEBEBE"
	\| \|\| Order swim passes from Canada Games Pool for youth to swim on Saturday afternoon. Contact is: Joan ___________ with Parks and Recreation at (604) ___________. Make contact in March so they know to bring on extra staff. Order the numbers in May after we have registration numbers and pick them up a few days before the Camp. We typically order about 175. They are dated so the extras don't need to be returned.\|\| Sanda Turner \|\| ~~Outstanding~~.		\| \|\| Order swim passes from Canada Games Pool for youth to swim on Saturday afternoon. Contact is: Joan ___________ with Parks and Recreation at (604) ___________. Make contact in March so they know to bring on extra staff. Order the numbers in May after we have registration numbers and pick them up a few days before the Camp. We typically order about 175. They are dated so the extras don't need to be returned.\|\| Sanda Turner \|\| Complete.
	\|-		\|- bgcolor="#BEBEBE"
	\| \|\| Pick up swim passes from Canada Games Pool.\|\| Sanda Turner \|\| ~~Outstanding~~.		\| \|\| Pick up swim passes from Canada Games Pool.\|\| Sanda Turner \|\| Complete.
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	\| \|\| Demonstration on Saturday afternoon (e.g. Police dog, Fire Department to come with the their trucks, Fire Department with Jaws of Life, Badge Collector guy, tour of the Justice Institute, etc.). in 2017, we had the Police dogs. In 2018, we had the Fire Department.\|\| Jennifer Meldrum \|\| Jennifer has booked the Police dogs.		\| \|\| Demonstration on Saturday afternoon (e.g. Police dog, Fire Department to come with the their trucks, Fire Department with Jaws of Life, Badge Collector guy, tour of the Justice Institute, etc.). in 2017, we had the Police dogs. In 2018, we had the Fire Department.\|\| Jennifer Meldrum \|\| Jennifer has booked the Police dogs.

← Older revision		Revision as of 20:47, 22 May 2019
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	\|-		\|-
	\|-		\|-
	\| \|\| Obtain permission from Police Department. Contact is: Dave Jones at (604)___________, djones@nwpolice.org This is not really permission, but rather simply advising them what is going on. Sometimes they put on additional patrols. In 2018, Dave called them and let them know.\|\| Geoff Pinkerton or Dave Upham \|\| ~~Outstanding~~.		\| \|\| Obtain permission from Police Department. Contact is: Dave Jones at (604)___________, djones@nwpolice.org This is not really permission, but rather simply advising them what is going on. Sometimes they put on additional patrols. In 2018, Dave called them and let them know.\|\| Geoff Pinkerton or Dave Upham \|\| Asked Dave to call.
	\|-		\|-
	\| \|\| Advise the City Clerk of our plans. At the same time, request a City Flag to fly at the event and drop off the finances from the Apple Day. \|\| Geoff Pinkerton \|\| Sam Killawee will pick it up.		\| \|\| Advise the City Clerk of our plans. At the same time, request a City Flag to fly at the event and drop off the finances from the Apple Day. \|\| Geoff Pinkerton \|\| Sam Killawee will pick it up.
	\|-		\|-
	\| General \|\| Assign someone to be the Camp Chief. \|\| Geoff Pinkerton \|\| Dave McMullen ~~will~~ be Camp Chief.		\| General \|\| Assign someone to be the Camp Chief. \|\| Geoff Pinkerton \|\| Dave McMullen agreed to be Camp Chief.
	\|-\| \|\| Create large display board for HQ detailing schedule. \|\| Amy McMullen \|\| Outstanding.		\|-\| \|\| Create large display board for HQ detailing schedule. \|\| Amy McMullen \|\| Outstanding.
	\|-		\|-
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	\| \|\| Scouts Own on Sunday before closing.\|\| Camp Chief \|\| Asked Rob Killawee if he will do it.		\| \|\| Scouts Own on Sunday before closing.\|\| Camp Chief \|\| Asked Rob Killawee if he will do it.
	\|-		\|-
	\| Gear \|\| Get gear for Headquarters from the locker including Section flags and flag carriers, crab cooker, large pot with lid, ladle, propane tank, propane tree, two juice jugs, mixing ~~spoon~~, lanterns, rope, watertap rig on a stake, radios for communication, the old canvas 12th New Westminster banner, knives, cutting boards, knives, latex gloves, serving tools for lunch and mug-up, paddle for mixing hot chocolate, coolers, laminated girls/boys/scouters/headquarters signs, duct tape, clear tape, etc. Also need the 10 blue tubs of bubble balls and all the gear for the human foosball (stakes, rebar, rope, pipes, snowfencing, zap straps, rebar caps). Need to borrow a post pounder and sledgehammer (Geoff has these).<br /><br />12th New Westminster will use the pop-up shelters and the banner.\|\| Dave McMullen \|\| Outstanding.		\| Gear \|\| Get gear for Headquarters from the locker including tents/groundsheets for Venturers/Advisors, Venturer Patrol box, Section flags and flag carriers, wooden flag block, crab cooker, large pot with lid, ladle, 20# propane tank, small propane tanks for lanterns, propane tree, two juice jugs, mixing spoons, lanterns, rope, watertap rig on a stake, radios for communication and charge them up!, the old canvas 12th New Westminster banner, knives, cutting boards, knives, latex gloves, serving tools for lunch and mug-up, paddle for mixing hot chocolate, coolers, laminated girls/boys/scouters/headquarters signs, duct tape, clear tape, etc. Also need the 10 blue tubs of bubble balls and all the gear for the human foosball (stakes, rebar, rope, pipes, snowfencing, zap straps, rebar caps). Need to borrow a post pounder and sledgehammer (Geoff has these).<br /><br />12th New Westminster will use the pop-up shelters and the banner.\|\| Dave McMullen \|\| Outstanding.
	\|-		\|-
	\| \|\| Pick up tables and chairs from Arena on the Friday of the camp.\|\| Dave McMullen \|\| Outstanding.		\| \|\| Pick up tables and chairs from Arena on the Friday of the camp.\|\| Dave McMullen \|\| Outstanding.
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	\| \|\| Bring sledgehammer to drive the watertap rig stake, water nozzle, three hoses, shovel and bucket.\|\| Geoff Pinkerton \|\|Outstanding.		\| \|\| Bring sledgehammer to drive the watertap rig stake, water nozzle, three hoses, shovel and bucket.\|\| Geoff Pinkerton \|\|Outstanding.
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	\| \|\| Arrange and pick up large 10’x20’ shelter for Headquarters and Coho banner from Coho Area (Blue Mountain Scout Hall). Contact is: George Gouraud (gpgouraud@gmail.com), (604) 941-3806. The only cost is to give him a Hyack Camp badge.\|\| Geoff Pinkerton \|\| Complete. This tent is now stored in Geoff's garage.		\| \|\| Arrange and pick up the Coho Area Banner and the large 10’x20’ shelter for Headquarters and Coho banner from Coho Area (Blue Mountain Scout Hall). Contact is: George Gouraud (gpgouraud@gmail.com), (604) 941-3806. The only cost is to give him a Hyack Camp badge.\|\| Geoff Pinkerton \|\| Complete. This tent is now stored in Geoff's garage.
	\|-		\|-
	\|- bgcolor="#BEBEBE"		\|- bgcolor="#BEBEBE"