Group Financials - Revision history

Tashalory: /* Submitting Section Expenses & Income */

2025-09-11T23:13:05Z

Submitting Section Expenses & Income

Tashalory: /* Payment Methods */

2025-09-02T21:17:01Z

Payment Methods

Tashalory: /* Budget Tracking */

2025-08-26T20:25:20Z

Budget Tracking

Tashalory: /* Section Budgets */

2025-08-26T20:23:21Z

Section Budgets

Tashalory at 19:35, 26 August 2025

2025-08-26T19:35:00Z

Tashalory at 19:31, 26 August 2025

2025-08-26T19:31:45Z

Tashalory at 19:28, 26 August 2025

2025-08-26T19:28:36Z

Tashalory at 19:20, 26 August 2025

2025-08-26T19:20:08Z

Tashalory at 19:15, 26 August 2025

2025-08-26T19:15:42Z

Tashalory: Created page with "= Group Budget = At the beginning of each Scouting year (September or October) a budget is set for the entire Group for the year. The Group budget is mailed to all Scouters f..."

2025-08-26T19:09:49Z

Created page with "= Group Budget = At the beginning of each Scouting year (September or October) a budget is set for the entire Group for the year. The Group budget is mailed to all Scouters f..."

New page

= Group Budget =

At the beginning of each Scouting year (September or October) a budget is set for the entire Group for the year. The Group budget is mailed to all Scouters for comments and edits. Once finalized, it is presented at the AGM in early November. 

As part of the Group budget, each Section has an allowance to spend on their program for the year. 

== Section Budgets ==

Each Section is allocated a yearly budget based on the number of youth registered in that Section. For Beavers, Cubs and Scouts, the yearly budget is $95 per participant; for Venturers and Rovers, it is $125 per participant. 

The Section budget represents a maximum net expense, meaning that Sections may spend more than their budget, as long as they can offset that additional expense with an income. Charging a fee to attend a Section camp is a typical example of income used to offset a larger expense. 

== Budget Tracking ==

Sections are encouraged to track their income and expenses in a spreadsheet throughout the year. 

The Section budget is intended to cover expenses for weekly meetings, and camps within the Section. All-Sections camps and events, as well as uniform costs, are not included in Section budgets.

@@ Line 32: / Line 32: @@
 |}
-=Submitting Section Expenses & Income=
+=Section Expenses & Income=
 ==Expenses==
 Minor expenses, such as supplies for weekly meetings, may be reimbursed from dues. Any expense that cannot be covered by dues should be submitted to the Treasurer for reimbursement.  <br />

@@ Line 52: / Line 52: @@
 === Payment Methods ===
 Sections will typically receive income either in cash, by cheque or through the Square online payment system.   <br />
 Cheques should be made payable to “Scouts Canada – 12th New Westminster Group”.  <br />
 Most camp fees are paid through Square. However, Sections are not required to use Square, and may choose to have all camp fees paid in cash if they prefer. For more information about Square, please read [[Square_Online_Payments|this wiki page]].  <br />

@@ Line 17: / Line 17: @@
 {| class="wikitable"
 |-
-! Expense !! Category
+! Expense !! Budget Item
 |-
-| Crayons and paper for a colouring activity during a weekly Pack meeting  || Cubs Section budget
+| Crayons and paper for a colouring activity during a weekly Pack meeting  || Cubs Program
 |-
-| Registration fee for Beaveree  || Beavers Section budget
+| Registration fee for Beaveree  || Beavers Program
 |-
-| Groceries for Scouts year-end camp  || Scouts Section budget
+| Groceries for Scouts year-end camp  || Scouts Program
 |-
-| Groceries for Whonnock All-Sections camp  || All-Section Camps budget
+| Groceries for Whonnock All-Sections camp  || All-Section Camps
 |-
-| Scout Truck kits for Kub Kar Rally || Kub Kar Rally budget
+| Scout Truck kits for Kub Kar Rally || Kub Kar Rally
 |-
-| Vest and hat for a new Beaver participant   || Youth Uniforms budget
+| Vest and hat for a new Beaver participant   || Youth Uniforms
 |}

@@ Line 8: / Line 8: @@
 Each Section is allocated a yearly budget based on the number of youth registered in that Section. For Beavers, Cubs and Scouts, the yearly budget is $95 per participant; for Venturers and Rovers, it is $125 per participant. <br />
-The Section budget represents a maximum net expense, meaning that Sections may spend more than their budget, as long as they can offset that additional expense with an income.  Charging a fee to attend a Section camp is a typical example of income used to offset a larger expense. <br>
+The Section budget represents a maximum net expense, meaning that Sections may spend more than their budget, as long as they can offset that additional expense with an income.  Charging a fee to attend a Section camp is a typical example. <br>
 == Budget Tracking ==

@@ Line 55: / Line 55: @@
 Sections will typically receive income either in cash, by cheque or through the Square online payment system.   <br />
 Cheques should be made payable to “Scouts Canada – 12th New Westminster Group”.  <br />
-Most camp fees are paid through Square. However, Sections are not required to use Square, and may choose to have all camp fees paid in cash if they prefer. For more information about Square, please read [[Square|this wiki page]].  <br />
+Most camp fees are paid through Square. However, Sections are not required to use Square, and may choose to have all camp fees paid in cash if they prefer. For more information about Square, please read [[Square_Online_Payments|this wiki page]].  <br />

@@ Line 16: / Line 16: @@
 Here are a few examples of expenses and their correct allocation:    <br />
 {| class="wikitable"
 |-
 ! Expense !! Category
@@ Line 51: / Line 50: @@
 Income received during fundraising events should be reported separately from any Section income. For more information on Fundraising events, please see [[Fundraisers|this wiki page]].  <br />

@@ Line 14: / Line 14: @@
 The Section budget is intended to cover expenses for weekly meetings, and camps within the Section. All-Sections camps and events, as well as uniform costs, are not included in Section budgets. <br>
 =Submitting Section Expenses & Income=
@@ Line 22: / Line 40: @@
 When submitting an expense, please fill out an [[Forms#Expense_Claim_Form|expense claims form]] and include all receipts. You can submit expenses by e-mail to treasurer@newwestscouts.ca, or in person at GC meetings. All reimbursements will be paid out by cheque.   <br />

@@ Line 1: / Line 1: @@
 = Group Budget =
-At the beginning of each Scouting year (September or October) a budget is set for the entire Group for the year. The Group budget is mailed to all Scouters for comments and edits. Once finalized, it is presented at the Annual General Meeting in early November. <br />
+At the beginning of each Scouting year (September or October) a budget is set for the entire Group for the year. The Group budget is mailed to all Scouters for comments and edits. Once finalized, it is presented at the [[Meetings#Annual_General_Meeting|Annual General Meeting]] in early November. <br />
 As part of the Group budget, each Section has an allowance to spend on their program for the year.  <br>
@@ Line 21: / Line 21: @@
 Please submit your expenses promptly as you make them -- this helps us track how the Group is doing compared to our budget. <br />
-When submitting an expense, please fill out an expense claims form and include all receipts. You can submit expenses by e-mail to treasurer@newwestscouts.ca, or in person at GC meetings. All reimbursements will be paid out by cheque.   <br />
+When submitting an expense, please fill out an [[Forms#Expense_Claim_Form|expense claims form]] and include all receipts. You can submit expenses by e-mail to treasurer@newwestscouts.ca, or in person at GC meetings. All reimbursements will be paid out by cheque.   <br />