Group Committee Role Descriptions - Revision history

Kristabergstrom: /* Group Commissioner */

2023-11-21T19:04:00Z

Group Commissioner

Kristabergstrom: /* Group Registrar */

2023-11-21T19:03:49Z

Group Registrar

Kristabergstrom: /* Group Registrar */

2023-11-21T19:03:15Z

Group Registrar

Kristabergstrom: /* Group Commissioner */

2023-11-21T19:01:48Z

Group Commissioner

Kristabergstrom: /* Group Commissioner */

2023-11-21T18:45:08Z

Group Commissioner

Geoffpinkerton at 02:31, 18 November 2022

2022-11-18T02:31:03Z

Geoffpinkerton: General update to all sections of the document.

2021-04-15T22:39:04Z

General update to all sections of the document.

Show changes

Geoffpinkerton at 19:24, 10 April 2021

2021-04-10T19:24:16Z

Geoffpinkerton at 19:13, 10 April 2021

2021-04-10T19:13:47Z

Geoffpinkerton: 2021 update.

2021-04-10T19:13:02Z

2021 update.

@@ Line 6: / Line 6: @@
 ==Group Commissioner==
-:'''<small>gc(at)newwestscouts.ca</small>'''
+:'''gc(at)newwestscouts.ca'''
 The Group Commissioner is recognized as the principle point of contact for the Group and assumes the leadership of the Group Committee. The Group Commissioner may delegate the responsibility for chairing the Group Committee meetings to the Group Administrator but still retains the responsibility of accountability to the Council Commissioner for the Group’s overall well-being.

@@ Line 107: / Line 107: @@
 ==Group Registrar==
-'''<small>registrar(at)newwestscouts.ca</small>'''
+:'''registrar(at)newwestscouts.ca'''
 Anything to do with youth and Scouter registration and training.

@@ Line 107: / Line 107: @@
 ==Group Registrar==
 Anything to do with youth and Scouter registration and training.
-<br />
 Time required: 4 – 6 hours per month (on average). NOTE: Heavier time commitment during registration period.
-<br />
 Primary responsibilities:
 * Organize a pre-registration program in the spring for returning members as well as the fall registration program.

@@ Line 6: / Line 6: @@
 ==Group Commissioner==
-gc(at)newwestscouts.ca
+:'''<small>gc(at)newwestscouts.ca</small>'''
-<br />
 The Group Commissioner is recognized as the principle point of contact for the Group and assumes the leadership of the Group Committee. The Group Commissioner may delegate the responsibility for chairing the Group Committee meetings to the Group Administrator but still retains the responsibility of accountability to the Council Commissioner for the Group’s overall well-being.
 <br />
@@ Line 18: / Line 18: @@
 <br />
 Primary responsibilities:
-* Be the principle point of contact for the Group and assumes the leadership of the Group Committee and is accountable to the Council Commissioner for the Group’s overall well-being.
+*  Be the principle point of contact for the Group and assumes the leadership of the Group Committee and is accountable to the Council Commissioner for the Group’s overall well-being.
-* Provide an essential link between Sections, other Groups and the Council.
+*  Provide an essential link between Sections, other Groups and the Council.
-* Ensure the delivery of Scouts Canada’s programs in accordance with its Mission and Principles, which meet Scouts Canada’s Program Standards.
+*  Ensure the delivery of Scouts Canada’s programs in accordance with its Mission and Principles, which meet Scouts Canada’s Program Standards.
-* Ensure compliance with all Policies and Procedures of Scouts Canada.
+*  Ensure compliance with all Policies and Procedures of Scouts Canada.
-* Recruit and orient new Section Scouters and members of the Group Committee.
+*  Recruit and orient new Section Scouters and members of the Group Committee.
-* Provide assistance and leadership to the Group in the development of quality program plans on a regular basis (as per Scouts Canada’s Program Standards).
+*  Provide assistance and leadership to the Group in the development of quality program plans on a regular basis (as per Scouts Canada’s Program Standards).
-* Approve Section programs and outdoor activities (e.g.[[Forms#Adventure Application Form| Adventure Application Form (AAF)]] forms).
+*  Approve Section programs and outdoor activities (e.g.[[Forms#Adventure Application Form| Adventure Application Form (AAF)]] forms).
-* Regularly meet with Scouters to monitor progress in achieving Program Quality Standards and Awards, and provide assistance where possible.
+*  Regularly meet with Scouters to monitor progress in achieving Program Quality Standards and Awards, and provide assistance where possible.
-* Ensure all guidelines, practices and procedures pertaining to risk management and the safety of members, are strictly adhered to.
+*  Ensure all guidelines, practices and procedures pertaining to risk management and the safety of members, are strictly adhered to.
-* Identify/engage external resources as required so that annual Group initiatives and goals can be achieved.
+*  Identify/engage external resources as required so that annual Group initiatives and goals can be achieved.
-* Provide support in the preparation of camps or special events.
+*  Provide support in the preparation of camps or special events.
-* When necessary, assume direction of a Section.
+*  When necessary, assume direction of a Section.
-* Prepare and conduct Program Review for Sections and the Group.
+*  Prepare and conduct Program Review for Sections and the Group.
-* Ensure The Canadian Path is implemented in all Sections.
+*  Ensure The Canadian Path is implemented in all Sections.
-* Run all Group Committee meetings.
+*  Run all Group Committee meetings.
-* Ensure insurance for the trailers is renewed in a timely fashion.
+*  Ensure insurance for the trailers is renewed in a timely fashion.
-* In larger Groups, a Group Administrator may be recruited to take care of many of the administrative responsibilities of the Group Commissioner.
+*  In larger Groups, a Group Administrator may be recruited to take care of many of the administrative responsibilities of the Group Commissioner.
-* Ensure that an Annual General Meeting is held (in the fall).
+*  Ensure that an Annual General Meeting is held (in the fall).
-* Review and provide Group Financial statement to the Council and BC Yukon Scout office (fall).
+*  Review and provide Group Financial statement to the Council and BC Yukon Scout office (fall).
-* Submit Charter Renewal application to the council (in June).
+*  Submit Charter Renewal application to the council (in June).
 ==Group Administrator==

@@ Line 6: / Line 6: @@
 ==Group Commissioner==
 The Group Commissioner is recognized as the principle point of contact for the Group and assumes the leadership of the Group Committee. The Group Commissioner may delegate the responsibility for chairing the Group Committee meetings to the Group Administrator but still retains the responsibility of accountability to the Council Commissioner for the Group’s overall well-being.
 <br />

← Older revision		Revision as of 02:31, 18 November 2022
Line 101:		Line 101:
	* Sent out thankyou notes as required.		* Sent out thankyou notes as required.
	* Attend all Group Committee meetings.		* Attend all Group Committee meetings.
		+	* Assist with any number of other things like booking buses for camps, booking campsites on behalf of Sections, etc.

@@ Line 128: / Line 128: @@
 * Track years of service and recognize starting at the 5th year and in increments of 5 years.  Purchase pins, print out, frame, and present certificates as required.  Send Sean Munro a note to confirm when a Scouter reaches 5 year to ensure the myscouts records are up to date.
 * Identify problems with registrations where parents accidentally registered in the wrong Section, registered the youth as a Scouter, the duplicated profiles, etc.  Work with West Registration to sort this out.
 ==Group Fundraising Coordinator==

@@ Line 6: / Line 6: @@
 <br />
 <br />
-A page that discussed this role in detail and detailed activities that should be done month by month can be found [[Group_Commissioner|here]].
+A page that discusses this role in detail and detailed activities that should be done month by month can be found [[Group_Commissioner|here]].
 <br />
 <br />

@@ Line 1: / Line 1: @@
 =Group Committee Role Descriptions=
 The Roles on the Group Committee are as follows.  Detailed descriptions of the roles can be found at http://wiki.scouts.ca/en/Group_Committee, http://www.scouts.ca/vstk/pdf/support/Group-Committee-Handbook.pdf and http://www.scouts.ca/bpp/en/section-4000.pdf.  The descriptions included here are shortened versions and are specific to our Group.
 ==Group Commissioner==
 The Group Commissioner is recognized as the principle point of contact for the Group and assumes the leadership of the Group Committee. The Group Commissioner may delegate the responsibility for chairing the Group Committee meetings to the Group Administrator but still retains the responsibility of accountability to the Area Commissioner for the Group’s overall well-being.
@@ Line 33: / Line 34: @@
 * Review and provide Group Financial statement to the Area and Scout office (fall).
 * In June, submit Charter Renewal application to the Area (June).
 ==Group Administrator==
 Effectively administer the non-program activities that are related to the business component and the well-being of the Group as directed by the Group Commissioner.
@@ Line 46: / Line 48: @@
 * Assist the Group Commissioner to recruit, orient and appoint Section Scouters and other adults to assist in the management of the Group on the Group Committee as required (i.e. Treasurer, Registrar, Secretary, Quartermaster, etc.).
 * Work closely with the Group Registrar to ensure that the annual registration process is completed in a timely manner.
-* Provide monthly reports on the administrative status of the Group to the Group Commissioner.
+* Provide monthly reports on the Administrative status of the Group to the Group Commissioner.
 * Be familiar with and support the Group Commissioner in the explanation of the Administrative policies and procedures to the Group.
 * Work closely with the Group Secretary to ensure that the minutes and records of the Group are recorded and maintained.
@@ Line 54: / Line 56: @@
 * Identify/engage external resources as required so that annual Group initiatives and goals can be achieved.
 * Provide support to the Group Commissioner as required in the preparation of camps and special events.
 ==Group Treasurer==
 Time required: 4- 6 hours per month (on average)
@@ Line 110: / Line 113: @@
 * Working with myscouts, confirm youth members registrations who have renewed or prospective members who received a spot with a Section of your Group, with acceptance of adult members to be referred to the Group Commissioner.
 * Liaise with Section Leaders to ensure that maximum youth and adult numbers for each Section are realistic and set in myscouts.
 * Maintain the myscouts Waitlist and Pending list for all Sections.
 * Respond to all new registrations and welcome them to the Group with a standard welcome letter and provide the parents with details about the Section Contact Scouters.
@@ Line 116: / Line 124: @@
 * Attend all Group Committee meetings.
 * Assist with registration by Home Schooling or 3rd Parties funding for by reaching out to West Registration to get a Code to register.  Not many Groups seem to do this.
+* Activate new Scouters in myscouts when they have completed their training.  This might have to be done by the Group Commissioner.
 ==Group Fundraising Coordinator==