Bottle Drive - Revision history

Grahamb at 04:57, 6 December 2024

2024-12-06T04:57:25Z

Geoffpinkerton at 20:16, 8 January 2023

2023-01-08T20:16:43Z

Geoffpinkerton: Update to City Works yard and general edit.

2023-01-06T20:28:09Z

Update to City Works yard and general edit.

Geoffpinkerton at 23:03, 6 November 2019

2019-11-06T23:03:03Z

Geoffpinkerton at 23:01, 6 November 2019

2019-11-06T23:01:54Z

Geoffpinkerton at 22:57, 6 November 2019

2019-11-06T22:57:46Z

Geoffpinkerton: Changed Iqbal Lalany to Doug Smith.

2018-09-20T19:59:39Z

Changed Iqbal Lalany to Doug Smith.

Geoffpinkerton at 07:02, 5 January 2018

2018-01-05T07:02:15Z

Geoffpinkerton at 21:24, 7 March 2017

2017-03-07T21:24:14Z

Geoffpinkerton at 20:28, 9 January 2017

2017-01-09T20:28:09Z

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 On Sunday, we often don’t get many bottles, and we have found that simply bringing the Scout trailer and parking it there for the day and hauling the bottles to the Sapperton Return-It Depot directly is the easiest solution.  In Jan 2017, we asked them to come and pick up bins from the Canada Games Pool parking lot as on Saturday there were more than expected and we had to ferry bins back and forth to the School which was a pain.  We filled 4.5 bins on Sunday, so it is worth getting the Depot to come pick them up.
 ==Advertising==
-Need to coordinate what routes we are doing and estimate the number of flyers to print.  At Staples, 1100 double sided prints on coloured paper (3 flyers/sheet) costs in the order of $75.00.  In the past Dave Jeffs (member of the Friends of New Westminster Scouting) has provided the printing free through Comfort Graphics or at a nominal cost.
+Need to coordinate what routes we are doing and estimate the number of flyers to print.  At Staples, 1100 double sided prints on coloured paper (3 flyers/sheet) costs in the order of $75.00.
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@@ Line 109: / Line 109: @@
 * Oven mitts.
 * Washcloths and tea towels for cleanup.
-* Large black garbage bags.
+* One large black garbage bag.
 * Latex gloves for bottle sorters.
 * Two filled water jugs because the tap that is there is for hot water.
 * First aid kit.
 Someone to bring from home:
 * A couple of folding chairs from home to sit on while handing out hot dogs and hot chocolate.
-* Have an [[Media:event_signup_sheet.xlsx | overall sign-in / sign-out sheet]] at the event so we know who attended.
+* Print an [[Media:event_signup_sheet.xlsx | overall sign-in / sign-out sheet]] at the event so we know who attended.
 Someone to bring items from the locker for the Canada Games Pool part of the bottle drive:
-* One pop up shelter.
+* One pop up shelter.  If it is raining, two might be better: one for hotdogs and signup, and one to stand under.
-* 12th New Westminster banner with twine to tie to the trailer or shelter.
+* 12th New Westminster banner with twine to tie to the trailer or the shelter.
 * Park the trailer at the Canada Games Pool on Sunday (use it to drive around on Saturday).
 * Knife.

@@ Line 6: / Line 6: @@
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-We meet at Herbert Spencer School and each vehicle takes a route and a couple of kids.  It is very important to knock on every door and explain that you are collecting bottles and cans for Scouts.  Even though we distribute the flyers, most of the people ignore the flyer or forget to put out a bag of cans.  Some people even make a cash donation on the spot and often collect $50-$100 cash donations.
+We meet at the City Works Yard and each vehicle takes a route and a couple of kids.  It is very important to knock on every door and explain that you are collecting bottles and cans for Scouts.  Even though we distribute the flyers, most of the people ignore the flyer or forget to put out a bag of cans.  Some people even make a cash donation on the spot and often collect $50-$100 cash donations.
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-The bottles are returned to the school parking lot where a team sorts them into large bins – alcohol vs. non-alcohol.  As the bins of bottle are extremely heavy, it is good to sort bottles vs. cans also.  The Sapperton Return-It Depot supplies the bins, picks them up, counts them and gives us a cheque for a nominal fee of about $100.  We usually collect enough bottles to fill in the order of 20-25 bins, though in Jan 2017, we managed 29 bins in one day.  In the past we have used other companies with no fee, but you need to sort all the items by type and count them into bags.  It takes forever and the nominal fee is well worth it!
+The bottles are returned to the parking lot where a team sorts them into large bins – alcohol vs. non-alcohol.  As the bins of bottle are extremely heavy, it is good to sort bottles vs. cans also.  The Sapperton Return-It Depot supplies the bins, picks them up, counts them and gives us a cheque for a nominal fee of about $100.  We usually collect enough bottles to fill in the order of 20-25 bins, though in Jan 2017, we managed 29 bins in one day.  In the past we have used other companies with no fee, but you need to sort all the items by type and count them into bags.  It takes forever and the nominal fee is well worth it!
 ==Where?==
-On Saturday, the sorting occurs in the underground parking lot of Herbert Spencer School.  On both Saturday and Sunday, we have a small team at the Canada Games Pool Parking lot (near the firehall) collecting and sorting.
+On Saturday, the sorting occurs in the parking lot of the City Works Yard.  On both Saturday and Sunday, we used to have a small team at the Canada Games Pool Parking lot (near the firehall) collecting and sorting.
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-To book the Herbert Spencer School parking area, email Leah at the School District at facilityrentals@sd40.bc.ca or call her at 604-517-6324.  In the past, we have had to get permission from Doug Smith at the Scouts office.  However, the last time we used the Herbert Spencer parking area, Leah said we didn't need to show our certificate of insurance again, since we were also using the gym at Glenbrook. If we don't need to show the certificate of insurance, the process is much simpler.
+To book the City Works Yard, contact the city.  We tyipcally ask for a grant for multiple parking lot uses though the year, so there is no cost.
 ==Return-It Depot==
 Tracie Sung is the manager at the Sapperton Return-It Depot.  Her email is rmrc200@yahoo.com or she can be reached at main number at (604) 523-9699 or (604) 619-7375 cell.  Ray also has worked at the Sapperton Return-It Depot for a long time and he normally drives the truck that does our pick-ups and drop-offs. His cell number is (778) 788-9200.
@@ Line 25: / Line 22: @@
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-Get them to drop off at least 30 bins and at least 15 pallets at 9:00AM on Saturday.  Get them to come and collect the bins any time after 3:00PM on Saturday and Sunday.  We can put the bins and pallets for Sunday in the trailer and leave the locked trailer in the Canada Games Pool parking lot overnight.
+Get them to drop off at least 30 bins and at least 15 pallets at 9:00AM on Saturday.  Get them to come and collect the bins any time after 3:00PM on Saturday and Sunday.  If we continue on Sunday, we can put the bins and pallets for Sunday in the trailer and leave the locked trailer in the Canada Games Pool parking lot overnight.
 ==Return-it Express==
@@ Line 48: / Line 45: @@
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-If the firefighters require that they receive a copy of Scouts insurance certificate, we need to have this sent from Doug Smith at the Scout head office.  The Group Commissioner will deal with this.
+If the firefighters require that they receive a copy of Scouts insurance certificate, we need to have this sent from the Scout head office.  The Group Commissioner will deal with this.
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@@ Line 59: / Line 56: @@
 On Sunday, we often don’t get many bottles, and we have found that simply bringing the Scout trailer and parking it there for the day and hauling the bottles to the Sapperton Return-It Depot directly is the easiest solution.  In Jan 2017, we asked them to come and pick up bins from the Canada Games Pool parking lot as on Saturday there were more than expected and we had to ferry bins back and forth to the School which was a pain.  We filled 4.5 bins on Sunday, so it is worth getting the Depot to come pick them up.
 ==Advertising==
-Need to coordinate what routes we are doing and estimate the number of flyers to print.  In the past Dave Jeffs (member of the Friends of New Westminster Scouting) has provided the printing free through Comfort Graphics or at a nominal cost.  At Staples, 1100 double sided prints on coloured paper (3 flyers/sheet) costs in the order of $75.00
+Need to coordinate what routes we are doing and estimate the number of flyers to print.  At Staples, 1100 double sided prints on coloured paper (3 flyers/sheet) costs in the order of $75.00.  In the past Dave Jeffs (member of the Friends of New Westminster Scouting) has provided the printing free through Comfort Graphics or at a nominal cost.
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@@ Line 65: / Line 62: @@
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-We need to coordinate with the firefighters to piggyback on their advertising.
+We need to coordinate with the firefighters to piggyback on their advertising (if we are doing this).
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-Contact the Record to get into the City Pages.  Email calendar@newwestrecord.ca
+Consider contacting the Record to get into the City Pages.  Email calendar@newwestrecord.ca
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-Call the City’s main number and ask for the person to put advertising on the sign at 6th and McBride.  It is free. We ask them to keep our information up from Dec. 1 to the event and they are usually fine with that.
+Consider calling the City’s main number and ask for the person to put advertising on the sign at 6th and McBride.  It is free. We ask them to keep our information up from Dec. 1 to the event and they are usually fine with that.
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-To put an ad in the City Page, email Ashleigh Young at ayoung@newwestcity.ca or (604) 527-4559.  Suggested wording is:
+To put an ad in the City Page, email Ashleigh Young at ayoung@newwestcity.ca or (604) 527-4559.  Example wording is:
 I'm writing with information about the 12th New Westminster Scouts bottle drive planned for Jan. xx and xx, 20xx. Could you please add this information to the City calendar on the City Website and the City Page?
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@@ Line 90: / Line 87: @@
 Need someone to organize the event.  This includes the following:
-* Contact the Sapperton Return-It Depot and book date months in advance.
+* Contact the Sapperton Return-It Depot and book date many months in advance.
-* Send a common email to all Section leaders to distribute.  This can be done by ScoutTracker.
+* Send a common email to all Section leaders to distribute.  This shoudl be done by ScoutTracker.
-* Coordinate with the firefighters and coordinate advertising.
+* Coordinate with the firefighters and coordinate advertising (if applicable).
-* Book the Herbert Spencer School parking garage to sort.
+* Book the City Works yard.
-* Request insurance from Doug Smith at Scout office if required by the Fire Fighters or by Herbert Spencer School.
+* Request insurance from the Scout office if required by the Fire Fighters or by the City.
-* Pick up the key before the Herbert Spencer School closes for Christmas.
+=* Decide which routes we are doing.  In 2015/16 and Jan 2017, we decide on Glenbrook North, Massey Victory Heights, and Kelvin North.  This worked well in 2017.  In the past we have not had much luck with Queens Park or Sapperton.
-* Decide which routes we are doing.  In 2015/16 and Jan 2017, we decide on Glenbrook North, Massey Victory Heights, and Kelvin North.  This worked well in 2017.  In the past we have not had much luck with Queens Park or Sapperton.
+* Make a copy the maps to distribute flyers.  We have laminated ones in the locker to do the bottle pickup.
 * Organize for advertising in the newspaper City Pages.
 * Organize for advertising on the City calendar.
@@ Line 104: / Line 99: @@
 * Coordinate door-to-door flyer delivery.  This is often done by the Scouts and Venturers.
 Someone to bring items from the locker for the main bottle drive:
 * Crab cooker, propane stove, propane tree, and propane.
 * Large pots for hot chocolate and for hot dogs.  Small pot for hot dogs on propane stove.
@@ Line 113: / Line 110: @@
 * Washcloths and tea towels for cleanup.
 * Large black garbage bags.
-* Gloves for bottle sorters.
+* Latex gloves for bottle sorters.
 * Two filled water jugs because the tap that is there is for hot water.
 * First aid kit.
 Someone to bring from home:
-* A couple of folding chairs from home too for the Guild members to sit on while handing out hot dogs and hot chocolate.
+* A couple of folding chairs from home to sit on while handing out hot dogs and hot chocolate.
 * Have an [[Media:event_signup_sheet.xlsx | overall sign-in / sign-out sheet]] at the event so we know who attended.
 Someone to bring items from the locker for the Canada Games Pool part of the bottle drive:
 * One pop up shelter.
@@ Line 129: / Line 125: @@
 * About 100 hot dogs and buns (include some veggie dogs).
 * Condiments (ketchup and mustard).
-* Two large cans of Hot chocolate (usually there isn't any in the locker).
+* Two large cans of Hot chocolate (check the locker first).
-* Paper cups (usually there aren't many in the locker).
+* Paper cups (check the locker first).
-* Napkins (usually there aren't many in the locker).
+* Napkins (check the locker first).

@@ Line 28: / Line 28: @@
 ==Return-it Express==
-We have set up an account with Return-It Express where you can drop a bag of bottles and cans off and it will be credited to the 12th New Westminster Scouting Group’s Account.
+We have set up an account with Return-It Express where you can drop a bag of bottles and cans off and it will be credited to the 12th New Westminster Scouting Group’s Account.  This works at any Return-It Express location in B.C.
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@@ Line 37: / Line 37: @@
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-The Sapperton location (79 Braid Street) and Queensborough (409 Boyne Street) are the two New Westminster location with the Express option.
+The Sapperton location (79 Braid Street) and Queensborough (409 Boyne Street) are the two New Westminster location with the Express option.  There is also one on the north side of Lougheed Highway in Coquitlam just west of IKEA at 1045A Lougheed Highway.
 ==Firefighters==
 For the last number of years, we have teamed up with the Firefighters and we collect bottles at their Christmas Tree shredding day in the Canada Games Pool parking lot from 10-3.  There are not as many bottles collected at this as the regular drive (maybe six bins over 2 days).  We need an adult and two youth to attend both Saturday and Sunday.  We need to coordinate with the Firefighters for space there and also to piggyback on the advertising.

@@ Line 33: / Line 33: @@
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-The contact we have used at the Fire Fighters is Alasdair Dunbar, adunbar@newwestcity.ca, (778) 384-2491.  In mid-November, make contact and confirm that we will be there.
+The contact we have used at the Fire Fighters is Alasdair Dunbar, adunbar@newwestcity.ca, (778) 384-2491 and Glen Bailey, gbailey@newwestcity.ca, (604) 617-6752.  In mid-November, make contact and confirm that we will be there.  The absolute deadline is Dec 15th.
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@@ Line 111: / Line 111: @@
 * Wide broom to sweep the floor.
 * Hose to wash down the floor.
-* [[Media:event_signup_sheet.xlsx | overall sign-in / sign-out sheet]] at the event so we know who attended.
+* Have an [[Media:event_signup_sheet.xlsx | overall sign-in / sign-out sheet]] at the event so we know who attended.
 Someone to bring items from the locker for the Canada Games Pool part of the bottle drive:
 * One pop up shelter.