12th New Westminster Scouts - User contributions [en]

Human Foosball

2019-04-25T19:37:22Z

Michaelsweet:

The Human Foosball station is a great activity that takes about 1.5 hours to assemble and then is largely self-running. It is set up for ~12 players but this is very flexible.
 
It is a good station to offer for Cuboree, Beaveree, etc.

==Play instructions==
* About 12 kids split into two teams and play Foosball on a large scale.
* Get the kids facing the right direction - they alternate direction of play per the sketch (team 1 goalie, team 2 strikers, team 1 midfielders, team 2 midfielders, team 1 strikers, team 2 goalie).
* The players must hold the pipes and they can move side to side, but not front to back.
* Return the ball to the centre when a goal is scored.

==Assembly instructions==
===Get the following material from the locker:===
* 20x steel fence posts.
* 2x 50’ lengths of snow fencing.
* 12x 3’ pieces of rebar.
* Six pieces of white pipe in 3’, 5’ and 7’ lengths.
* Yellow bag with the following:
** Zap straps.
** 12x orange rebar caps.
** Six 33’ lengths of rope.
** Workgloves
** Soccer balls.
** Spare rope.
** Roll of electrical tape to tape the pipes together for storage.
** Knife to cut the zap straps.

===Borrow the following from Geoff===
* Steel post pounder.
* Sledgehammer.

===Assembly===
* Lay out a rectangle spacing the steel fence posts one post length apart. This results in a playing area that is about 18'x40'.
* Drive all posts in with a post pounder. Don't go too deep or they can be hard to pull out.
* Roll out the snow fencing and zap strap to the goal posts. Then zap strap to all the rest of the posts. Keep the fencing low to the ground so the ball doesn't escape during play.
* Using the sledgehammer, drive the pieces of rebar in at a 45 degree angle. Line them up with the adjacent fence posts.
* Add rebar caps for safety.
* Tie the ropes to the rebar with a [https://en.wikipedia.org/wiki/Round_turn_and_two_half-hitches round turn and two half hitches]. Run the line up to the top of the adjacent fence post and add a [https://en.wikipedia.org/wiki/Clove_hitch clove hitch].
* Feed the rope through the lengths of pipe (note the three different lengths of pipe: short for goalie, middle for strikers and long for midfielders).
* Add another clove hitch at the opposite fencepost and tighten the rope so the pipes don’t sag too much.
* Add a bight like an [https://en.wikipedia.org/wiki/Butterfly_loop Alpine Butterfly] and use a [https://en.wikipedia.org/wiki/Trucker%27s_hitch Trucker’s Hitch] to allow you to tighten the ropes during the day.

[[File:human_foosball_plan.jpg|1000px]]
 
[[File:human_foosball.jpg|1000px]]

Training

2017-04-07T20:17:45Z

Michaelsweet: /* First Aid */

=General=
All people involved in the Scouts Canada program require some training. The training requirements are summarized in the [http://www.scouts.ca/sites/default/files/SC-CYS-VolunteerScreeningPolicy-eng.pdf Volunteer Screening Policy Update] document.
 
 
The level of training required obviously differs between [[Training#Leaders|Leaders]], and [[Training#Parents|Parents]] who stay overnight at a camp, or Parents who simply come on a hike with the youth.
 
 
The training can be done in person or online on the [https://www.myscouts.ca myscouts] website. Some people report technical difficulties doing the training on myscouts. It should be noted that there are often multiple Sessions to each Module and multiple Modules to each Course. If there are problems with the system recognizing completion, it is recommended to take a screen shot at the completion of each Session to prove that you have in fact taken the course.
 
 
'''Apparently myscouts works best with Google Chrome. Using Macs, ipads or smartphones don’t work well or at all. Ipads allow people to take the training but does not give credit for some reason. Also, users need to wait until they says that they may now close the screen. If the screen is closed too soon, the records won’t be updated.'''
 
 
If a parent moves into a Leadership role from a Parent Overnight role, the Parent Overnight role should be removed and the Leader role made the “Primary Org”. Leaving the Active Parent Overnight role in the myscouts system can cause confusion when they become Active leaders.

= Leaders =
Leaders need to be registered and have completed a number of training courses.
 
 
Volunteers are not allowed to be in a leadership role, nor allowed to wear a uniform, until their myscouts profile is listed as Active.
 
 
Volunteers have 90 days to become 100% compliant with all screening/training requirements to get them Active for their registered role. After 90 days, the member will be inactivated from the Group role and therefore cannot be in a leadership role, and won’t count for ratio. It is therefore important for the Registrar to keep up to date with the training status.

==Initial Training==
To become Active, the following is required (the order is not important):
* Application.
* Reference check (done automatically once the application is entered).
* PRC and VSS (Police Record Check).
* Interview.
* Accept the Code of Conduct on myscouts.
* Online “Scouting Fundamentals” (seven sessions). This is the updated version of what used to be called Woodbadge 1 Module 1 which includes Child and Youth Safety Training and Accessibility Training.
* Once the above is all done, Council Approval is granted.
Once a Leader is Active, they can be invested into the Section and act in a leadership role, but they do not count for Ratio until full "Woodbadge 1 for the Canadian Path" training has been completed.
 
 
To stay Active, the following is required:
* Woodbadge 1 for the Canadian Path (seventeen sessions). This is the updated version of what used to be called Woodbadge 1 Modules 2-5 which was the Section-specific training. '''Note that completing the "Woodbadge 1 for the Canadian Path" training must be done before the leader can count towards Ratio.''' Twelve of the sessions are generic to all Sections, and five are Section-specific.
* Existing leaders who have Section-specific Woodbadge 1 training or have done the "Woodbadge 1 for the Canadian Path" training are required to do five Section-specific sessions in the "Woodbadge 1 for the Canadian Path" when they move between Sections.
* Respect in Sport for Activity Leaders (new in 2016). This is required to be completed by all leaders (existing and new) by 31 Aug 2017.
* Yearly acceptance of Code of Conduct.
 
Leaders have to the end of the Scouting year in which they were registered (31 Aug) to become Active or they will become Inactive. Once they are Active, leaders who are new to a Section have 90 days after Sep 1st to complete their full Woodbadge or they will go Inactive.

== Application ==
Request that the volunteer to fill out the “Volunteer Registration Form” or complete the registration on-line. If the paper form is filled out and the Registrar enters the information into myscouts, a copy of the signed form must be sent to Dyanna Pfenniger.

==Reference Check==
If the volunteers listed on the registration form and in myscouts have email addresses, the reference check is done and updated by the BackCheck service. BackCheck updates the data on myscouts directly. Our Group therefore doesn’t have to do the checks. Note that if the Registrar edits the references after they are entered, the status needs to be changed to "resubmit" or it won't get checked. 
 
The form requires five references, but only three are need to be contacted and be listed as "Pass" on myscouts. The extra two are requested in case there is a problem with the others.
==PRC and VSS==
The leader (and Adults who attend overnight without their youth) must have a clean Police Record Checks (PRC) Vulnerable Sector Screening/Search (VSS). This is now done as a single process though the BC government:
* The access code provided below is unique to Scouts Canada and can only be used by Scouts Canada volunteers. You will require this code when submitting your request online.
* Online Link: https://justice.gov.bc.ca/eCRC/ Access Code for Scouts Canada: BPMXBZZ8B9
* The results of the criminal record check will be sent directly by email to Scouts Canada - BCY Service Centre who will then process it by entering the information into myscouts.
 
Alternatively, the PRC can be done through BackCheck for $20-$25.
 
The Council Registrar will send an email to people who have a PRC that is coming due. The PRC can be done for free through the Ministry of Justice and this check covers both the PRC and the VSS.
 
 
Apparently as long as you have a VSS on file and a recent PRC, there no concern about an “expired” VSS.
 
 
If a person has the same birthdate (day and year) as someone with a criminal record, the volunteer may need to be fingerprinted as part of this process. This can take a while.

==Interview==
The ½ hour interview is usually done by the Group Commissioner and a Section Scouter after the references come back. A minimum of two registered Scouters who have done the “Volunteer Screening” Training (a 25 minute video on myscouts) are required.
 
 
The [http://www.scouts.ca/vstk/pdf/Interview-Assessment-Summary-en.pdf Interview Assessment Summary] is a guide to the questions to ask during the interview and the [http://www.scouts.ca/sites/default/files/Volunteer-Screening-Checklist-en.pdf Volunteer Screening Checklist] is a form to be filled out by the interviewers. Once the interview is completed, the Group Commissioner signs the form and then the Group Commissioner or Registrar enters the information into myscouts (Screening>Interviews). Note that the comments section of the nine questions do not require that a detailed description be entered (“Agrees.” is fine) unless the person is being rejected as a leader.
 
 
The forms do not need to be sent into the Scout office for filing. The fact that the Group Commissioner or Registrar enters the information into myscouts is proof enough that the Group Commissioner approves the Interview.

==Code of Conduct ==
All volunteers must accept the Code of Conduct (done annually). This is done on myscouts and should simply appear when you log into myscouts. There is a paper version that can be signed and submitted to the Registrar who can override the record in myscouts.

==Scouting Fundamentals==
All volunteers should complete "Scouting Fundamentals" on myscouts. This is the updated version of what was called Woodbadge 1 Module 1 (WB1 Module 1 All Sections (WB1mod1/AS)).
 
 
The online version of Scouting Fundamentals includes sessions on “Child and Youth Safety Training” and “Accessibility Training”.

==Council Approval==
Once all the above is completed, the person will receive Council Approval and become Active. This typically takes a few days. If this is taking too long, follow up with the Council Registrar.

=Additional Training=
==Woodbadge 1 for The Canadian Path==
By Aug 31st of the year the member volunteered, they must complete the Woodbadge 1 for The Canadian Path training. Scouters in non-Section roles can take Woodbadge 1 for Group Committee. This can be done online (seventeen sessions) for free or in person for a nominal cost. 
 
The Group will immediately cover the cost for Scouters to take the in-person training.
 
 
Note that completing the Woodbadge 1 training must be done before the leader can count towards Ratio.
 
==Respect in Sport for Activity Leaders==
This is a new requirement in 2016-2017 year. Respect in Sport for Activity Leaders training replaces the old Child and Youth Safety Training course (Scouting Fundamentals – Module 1 Session 5: How Scouting Helps Keep Youth Safe) and is accessible through the David Heustis Learning Centre. A certificate will be provided upon completion of the course, which is transferable to all youth serving organizations that utilize Respect in Sport for Activity Leaders as their mandatory safety training program, and is valid for 5 years (at which point it must be renewed with training repeated).
 
 
Respect in Sport for Activity Leaders training is mandatory for all Scouters, and Rover Scouts. The training costs $30, and individuals will be prompted to pay via credit card or via PayPal at the beginning of the session.
 
 
The Group will immediately cover the cost for Section leaders to take this training.
 
 
Individuals, who have a current Respect in Sport for Activity Leaders training certificate can apply it to meet Scout’s Canada’s requirement, and will may need to retake the training until their certificate expires.
 
 
In order to transition all Scouters to the new safety training program requirement, Active Scouters, Scouters under age and Rover Scouts will have until August 31, 2017 to complete the new mandatory Respect in Sport for Activity Leaders training. New Scouters who register for the 2016/2017 Scouting year are encouraged to complete Respect in Sport for Activity Leaders training as part of their registration. However, they do have the option to complete the existing Child and Youth Safety Training, with the expectation that they will have until August 31, 2017 to complete Respect in Sport for Activity Leaders training.
 
 
Respect in Sport for Activity Leaders training, can be accessed on myscouts through the David Heustis Learning Centre (DHLC) under “My Learning Path” or by searching through the Course Catalogue for Course ID: 6520.
==Foodsafe==
For camps, at least one leader should have Foodsafe.
 
 
The Group will immediately cover the cost for Section leaders to take this training.
==First Aid==
First Aid requirements are defined in Scouts Canada BP&P [http://www.scouts.ca/bpp/en/section-10000.pdf Section 10000]. At a minimum each Section should have a qualified Scouter with First Aid qualification present at every meeting, event, outing, camp, Section meeting, etc. Scouts Canada recommends the Red Cross developed [http://www.redcross.ca/training-and-certification/course-descriptions/first-aid-at-home-courses/emergency-first-aid---cpr Emergency First Aid] (1 day course), [http://www.redcross.ca/training-and-certification/course-descriptions/first-aid-at-home-courses/standard-first-aid---cpr Standard First Aid] (2 day course), and [http://www.redcross.ca/training-and-certification/course-descriptions/first-aid-at-home-courses/wilderness---remote-first-aid Wilderness & Remote First Aid] (3-day course) training courses. The level of training required varies with the context within which the programming occurs. These qualifications are tracked by the Registrar or Group Commissioner who will keep the Scouters' qualifications on record.
 
 
The Red Cross program training is available locally through:
* [http://www.sja.ca/English/Courses-and-Training/Pages/Course%20Descriptions/Emergency-First-Aid-Courses.aspx St. John Ambulance] - St. John Ambulance is formally recognized by Scouts Canada as an authority in this field.
* [https://vancouverfirstaid.ca/first-aid-courses/standard-first-aid-courses/ Vancouver First Aid]
* [http://www.traumatech.com/courses TraumaTech]
 
The cost of First Aid training will be covered 50% up front and the remainder reimbursed if the Scouter stays for one year. More advanced training (higher level first aid, Wilderness First Aid, etc.) can be discussed in the Group Committee and may be covered on a case by case basis.

==Child and Youth Safety Training==
Normally this training is done when doing the Scouting Fundamentals or the Respect in Sport for Activity Leaders. Venturers attending a Jamboree as an Offer of Service (OOS) don't need to take Scouting Fundamentals or the Respect in Sport for Activity Leaders, but do need Child and Youth Safety Training. This can be done on myscouts as follows:
* Click on “DAVID HUESTIS Learning Centre”.
* Click on the “Course Catalogue”.
* Under Subject, select “Scouts Canada Training”, under Topic, select “Scouting Fundamentals”.
* Click on “6071 - Scouting Fundamentals - Session 5: How Scouting helps you deliver a safe program”.
* Click on the “Request this Leaning Opp” button.
* Go back a couple of screens and click on the “Requested Modules” button.
* Launch the “6071 - Scouting Fundamentals - Session 5: How Scouting helps you deliver a safe program” training.
* It will take about an hour to get through the training.
=Youth in Rovers=
Rovers require the same training as a Scouter, but do not necessarily need to take Woodbadge 1 training.
 
 
[http://www.scouts.ca/ca/training-opportunities FOCUS/FAST/FLEX] training "will help youth learn the skills to become the greatest leaders they can be. These modules on core leadership skills will help youth take on the kinds of leadership opportunities that will take them to the next level and achieve truly great things." Rovers can take FOCUS (Future Of Canada United in Scouting) training. In the past this has been done at Camp Whonnock or at the Scout office on Broadway. 
=Youth in Venturers=
No specific training is required.
 
 
Venturers attending a Jamboree as an Offer of Service (OOS) need to FOCUS training and [[Training#Child and Youth Safety Training|Child and Youth Safety Training]].
 
 
[http://www.scouts.ca/ca/training-opportunities FOCUS/FAST/FLEX] training "will help youth learn the skills to become the greatest leaders they can be. These modules on core leadership skills will help youth take on the kinds of leadership opportunities that will take them to the next level and achieve truly great things." Venturers can take FOCUS (Future Of Canada United in Scouting) training. In the past this has been done at Camp Whonnock or at the Scout office on Broadway.
=Youth Beavers, Cubs, Scouts=
No specific training is required.
 
 
[http://www.scouts.ca/ca/training-opportunities FOCUS/FAST/FLEX] training "will help youth learn the skills to become the greatest leaders they can be. These modules on core leadership skills will help youth take on the kinds of leadership opportunities that will take them to the next level and achieve truly great things."
 
 
Cubs can take FLEX (Fun Leadership EXperience) training, Scouts can take FAST (Fun Active Scout Training) training. In the past this has been done at Camp Whonnock.
 
 
Focus/Fast/Flex training has been revamped for the Canadian Path Program. In 2017, the FLEX training will be offered as stations at Cuboree.

= Parents =
Any parent who helps in a meeting or comes to a camp needs to have some training before they attend. The amount of training depends on what role they are doing.
* Parents who participate in Scouting activities (including going on a hike) need to fill out a [http://www.scouts.ca/bpp/forms/Physical-Fitness-Form_Non-Members.pdf Physical Fitness Certificate for Non Members] form and give it to the Section Leader. This only needs to be done once (and updated when conditions change), and the information can be kept by the Section Leader with the youth registration forms. The Group Registrar will ensure that the myscouts profile is updated with the information provided.
* Parents who help out at a meeting or outing need to be set up with a “Parent Helper” role by the Group Registrar. The parent needs to accept the [[Training#Code of Conduct|Code of Conduct]] on [https://www.myscouts.ca myscouts].
* Parents who stay overnight with their youth need to be set up with a “Parent Overnight” role by the Group Registrar. The parents need to accept the [[Training#Code of Conduct|Code of Conduct]] and complete “Child and Youth Safety” training on myscouts.
* Adults who attend overnight without their youth need to accept the “Code of Conduct”, complete the “Child and Youth Safety” training, and have a [[Training#PRC and VSS|PRC / VSS (Police Record Check and Vulnerable Sector Screening)]].
* The “Child and Youth Safety” training is done when they parents take the “Safe Scouting for Parents” training on [https://www.myscouts.ca myscouts].
* Parents who attend activities as a “Parent Helper” or a “Parent Overnight” are NOT insured.
* Youth who attend who are not registered with Scouts Canada (e.g. younger siblings or friends) are NOT insured and need have a [http://www.scouts.ca/bpp/forms/Hold-Harmless_Individual.pdf Hold Harmless] form completed. The names of these youth should be included when submitting the Camping and Outdoor Activity Form.
* There used to be a requirement that Parents attending a camp had to complete a “Hold Harmless” form. This is no longer required.
* Parents who go across the border for an event need to complete a [http://www.scouts.ca/bpp/forms/Hold-Harmless_Individual.pdf Hold Harmless] form.
* Parents do not count for ratio and the two deep rule still applies (2 Scouters with all youth).
* If parents show up at a camp and have not done the “Child and Youth Safety” training, it can be found the following link: http://www.scouts.ca/vstk/pdf/training/Safe-Scouting-for-Parents.pdf Have the parent watch the video and make a note of who watched it. The Group Registrar can then add a note of this training in their myscouts profile.
 
The “Code of Conduct” and “Child and Youth Safety” training can be done on [https://www.myscouts.ca myscouts] as follows:
* The Section Leader and/or Group Registrar should ensure that the parents are linked to their youth in myscouts. If a link needs to be made (or duplicate records removed), the Group Registrar will have to request that this be done by the Council Registrar.
* The Group Registrar should ensure the parent has a “Parent Overnight” role (or “Parent Helper” role) added to their myscouts profile. Do this before asking the parents to complete their training.
* Get the parents to do the following:
** Log into [https://www.myscouts.ca myscouts]
** If the youth registration was done by paper, part of the process when the Registrar enters the information is entering the parent’s email address. This creates a myscouts account for the parent. If this is this case, the parent should go to [https://www.myscouts.ca myscouts] and click on “Request new password”, enter their email address and confirm that they are human. This will email them the password reset instructions. Log in and reset the password.
** A pop-up should happen to get the parent to confirm that they accept the “Code of Conduct”. This pop-up will occur if they have the “Parent Overnight” or “Parent Helper” role in their profile.
** Click on “DAVID HUESTIS Learning Centre”.
** Click on “*Parents attending an overnight activity* For quick access to your Safe Scouting for Parents training, click here.”
** Complete the “Safe Scouting for Parents” training.
** Apparently this works best with Google Chrome. Using Macs, iPads or smartphones don’t work well or at all.
* The Group Registrar can “Activate” the “Parent Helper” after they given their “Physical Fitness Certificate for Non Members” to their Section Scouter, the information provided is added to their myscouts profile, they have completed the “Child and Youth Safety” training, and they have accepted the “Code of Conduct”.
* Once a parent is “Active” in their role, they are permitted to attend a camp.

Training

2017-04-07T20:10:04Z

Michaelsweet: /* First Aid */

=General=
All people involved in the Scouts Canada program require some training. The training requirements are summarized in the [http://www.scouts.ca/sites/default/files/SC-CYS-VolunteerScreeningPolicy-eng.pdf Volunteer Screening Policy Update] document.
 
 
The level of training required obviously differs between [[Training#Leaders|Leaders]], and [[Training#Parents|Parents]] who stay overnight at a camp, or Parents who simply come on a hike with the youth.
 
 
The training can be done in person or online on the [https://www.myscouts.ca myscouts] website. Some people report technical difficulties doing the training on myscouts. It should be noted that there are often multiple Sessions to each Module and multiple Modules to each Course. If there are problems with the system recognizing completion, it is recommended to take a screen shot at the completion of each Session to prove that you have in fact taken the course.
 
 
'''Apparently myscouts works best with Google Chrome. Using Macs, ipads or smartphones don’t work well or at all. Ipads allow people to take the training but does not give credit for some reason. Also, users need to wait until they says that they may now close the screen. If the screen is closed too soon, the records won’t be updated.'''
 
 
If a parent moves into a Leadership role from a Parent Overnight role, the Parent Overnight role should be removed and the Leader role made the “Primary Org”. Leaving the Active Parent Overnight role in the myscouts system can cause confusion when they become Active leaders.

= Leaders =
Leaders need to be registered and have completed a number of training courses.
 
 
Volunteers are not allowed to be in a leadership role, nor allowed to wear a uniform, until their myscouts profile is listed as Active.
 
 
Volunteers have 90 days to become 100% compliant with all screening/training requirements to get them Active for their registered role. After 90 days, the member will be inactivated from the Group role and therefore cannot be in a leadership role, and won’t count for ratio. It is therefore important for the Registrar to keep up to date with the training status.

==Initial Training==
To become Active, the following is required (the order is not important):
* Application.
* Reference check (done automatically once the application is entered).
* PRC and VSS (Police Record Check).
* Interview.
* Accept the Code of Conduct on myscouts.
* Online “Scouting Fundamentals” (seven sessions). This is the updated version of what used to be called Woodbadge 1 Module 1 which includes Child and Youth Safety Training and Accessibility Training.
* Once the above is all done, Council Approval is granted.
Once a Leader is Active, they can be invested into the Section and act in a leadership role, but they do not count for Ratio until full "Woodbadge 1 for the Canadian Path" training has been completed.
 
 
To stay Active, the following is required:
* Woodbadge 1 for the Canadian Path (seventeen sessions). This is the updated version of what used to be called Woodbadge 1 Modules 2-5 which was the Section-specific training. '''Note that completing the "Woodbadge 1 for the Canadian Path" training must be done before the leader can count towards Ratio.''' Twelve of the sessions are generic to all Sections, and five are Section-specific.
* Existing leaders who have Section-specific Woodbadge 1 training or have done the "Woodbadge 1 for the Canadian Path" training are required to do five Section-specific sessions in the "Woodbadge 1 for the Canadian Path" when they move between Sections.
* Respect in Sport for Activity Leaders (new in 2016). This is required to be completed by all leaders (existing and new) by 31 Aug 2017.
* Yearly acceptance of Code of Conduct.
 
Leaders have to the end of the Scouting year in which they were registered (31 Aug) to become Active or they will become Inactive. Once they are Active, leaders who are new to a Section have 90 days after Sep 1st to complete their full Woodbadge or they will go Inactive.

== Application ==
Request that the volunteer to fill out the “Volunteer Registration Form” or complete the registration on-line. If the paper form is filled out and the Registrar enters the information into myscouts, a copy of the signed form must be sent to Dyanna Pfenniger.

==Reference Check==
If the volunteers listed on the registration form and in myscouts have email addresses, the reference check is done and updated by the BackCheck service. BackCheck updates the data on myscouts directly. Our Group therefore doesn’t have to do the checks. Note that if the Registrar edits the references after they are entered, the status needs to be changed to "resubmit" or it won't get checked. 
 
The form requires five references, but only three are need to be contacted and be listed as "Pass" on myscouts. The extra two are requested in case there is a problem with the others.
==PRC and VSS==
The leader (and Adults who attend overnight without their youth) must have a clean Police Record Checks (PRC) Vulnerable Sector Screening/Search (VSS). This is now done as a single process though the BC government:
* The access code provided below is unique to Scouts Canada and can only be used by Scouts Canada volunteers. You will require this code when submitting your request online.
* Online Link: https://justice.gov.bc.ca/eCRC/ Access Code for Scouts Canada: BPMXBZZ8B9
* The results of the criminal record check will be sent directly by email to Scouts Canada - BCY Service Centre who will then process it by entering the information into myscouts.
 
Alternatively, the PRC can be done through BackCheck for $20-$25.
 
The Council Registrar will send an email to people who have a PRC that is coming due. The PRC can be done for free through the Ministry of Justice and this check covers both the PRC and the VSS.
 
 
Apparently as long as you have a VSS on file and a recent PRC, there no concern about an “expired” VSS.
 
 
If a person has the same birthdate (day and year) as someone with a criminal record, the volunteer may need to be fingerprinted as part of this process. This can take a while.

==Interview==
The ½ hour interview is usually done by the Group Commissioner and a Section Scouter after the references come back. A minimum of two registered Scouters who have done the “Volunteer Screening” Training (a 25 minute video on myscouts) are required.
 
 
The [http://www.scouts.ca/vstk/pdf/Interview-Assessment-Summary-en.pdf Interview Assessment Summary] is a guide to the questions to ask during the interview and the [http://www.scouts.ca/sites/default/files/Volunteer-Screening-Checklist-en.pdf Volunteer Screening Checklist] is a form to be filled out by the interviewers. Once the interview is completed, the Group Commissioner signs the form and then the Group Commissioner or Registrar enters the information into myscouts (Screening>Interviews). Note that the comments section of the nine questions do not require that a detailed description be entered (“Agrees.” is fine) unless the person is being rejected as a leader.
 
 
The forms do not need to be sent into the Scout office for filing. The fact that the Group Commissioner or Registrar enters the information into myscouts is proof enough that the Group Commissioner approves the Interview.

==Code of Conduct ==
All volunteers must accept the Code of Conduct (done annually). This is done on myscouts and should simply appear when you log into myscouts. There is a paper version that can be signed and submitted to the Registrar who can override the record in myscouts.

==Scouting Fundamentals==
All volunteers should complete "Scouting Fundamentals" on myscouts. This is the updated version of what was called Woodbadge 1 Module 1 (WB1 Module 1 All Sections (WB1mod1/AS)).
 
 
The online version of Scouting Fundamentals includes sessions on “Child and Youth Safety Training” and “Accessibility Training”.

==Council Approval==
Once all the above is completed, the person will receive Council Approval and become Active. This typically takes a few days. If this is taking too long, follow up with the Council Registrar.

=Additional Training=
==Woodbadge 1 for The Canadian Path==
By Aug 31st of the year the member volunteered, they must complete the Woodbadge 1 for The Canadian Path training. Scouters in non-Section roles can take Woodbadge 1 for Group Committee. This can be done online (seventeen sessions) for free or in person for a nominal cost. 
 
The Group will immediately cover the cost for Scouters to take the in-person training.
 
 
Note that completing the Woodbadge 1 training must be done before the leader can count towards Ratio.
 
==Respect in Sport for Activity Leaders==
This is a new requirement in 2016-2017 year. Respect in Sport for Activity Leaders training replaces the old Child and Youth Safety Training course (Scouting Fundamentals – Module 1 Session 5: How Scouting Helps Keep Youth Safe) and is accessible through the David Heustis Learning Centre. A certificate will be provided upon completion of the course, which is transferable to all youth serving organizations that utilize Respect in Sport for Activity Leaders as their mandatory safety training program, and is valid for 5 years (at which point it must be renewed with training repeated).
 
 
Respect in Sport for Activity Leaders training is mandatory for all Scouters, and Rover Scouts. The training costs $30, and individuals will be prompted to pay via credit card or via PayPal at the beginning of the session.
 
 
The Group will immediately cover the cost for Section leaders to take this training.
 
 
Individuals, who have a current Respect in Sport for Activity Leaders training certificate can apply it to meet Scout’s Canada’s requirement, and will may need to retake the training until their certificate expires.
 
 
In order to transition all Scouters to the new safety training program requirement, Active Scouters, Scouters under age and Rover Scouts will have until August 31, 2017 to complete the new mandatory Respect in Sport for Activity Leaders training. New Scouters who register for the 2016/2017 Scouting year are encouraged to complete Respect in Sport for Activity Leaders training as part of their registration. However, they do have the option to complete the existing Child and Youth Safety Training, with the expectation that they will have until August 31, 2017 to complete Respect in Sport for Activity Leaders training.
 
 
Respect in Sport for Activity Leaders training, can be accessed on myscouts through the David Heustis Learning Centre (DHLC) under “My Learning Path” or by searching through the Course Catalogue for Course ID: 6520.
==Foodsafe==
For camps, at least one leader should have Foodsafe.
 
 
The Group will immediately cover the cost for Section leaders to take this training.
==First Aid==
First Aid requirements are defined in Scouts Canada BP&P [http://www.scouts.ca/bpp/en/section-10000.pdf Section 10000]. At a minimum each Section should have a qualified Scouter with First Aid qualification present at every meeting, event, outing, camp, Section meeting, etc. The level of training required varies with the context within which the programming occurs. Red Cross has developed a standardized nationally recognized training which includes [http://www.redcross.ca/training-and-certification/course-descriptions/first-aid-at-home-courses/emergency-first-aid---cpr Emergency First Aid] (1 day course), [http://www.redcross.ca/training-and-certification/course-descriptions/first-aid-at-home-courses/standard-first-aid---cpr Standard First Aid] (2 day course), [http://www.redcross.ca/training-and-certification/course-descriptions/first-aid-at-home-courses/wilderness---remote-first-aid Wilderness & Remote First Aid] (3-day course), etc. These qualifications are tracked by the Registrar or Group Commissioner who will keep the Scouters' qualifications on record.
 
 
The Red Cross program training is available locally through:
* [http://www.sja.ca/English/Courses-and-Training/Pages/Course%20Descriptions/Emergency-First-Aid-Courses.aspx St. John Ambulance] - St. John Ambulance is formally recognized by Scouts Canada as an authority in this field.
* [https://vancouverfirstaid.ca/first-aid-courses/standard-first-aid-courses/ Vancouver First Aid]
* [http://www.traumatech.com/courses TraumaTech]
 
The cost of First Aid training will be covered 50% up front and the remainder reimbursed if the Scouter stays for one year. More advanced training (higher level first aid, Wilderness First Aid, etc.) can be discussed in the Group Committee and may be covered on a case by case basis.

==Child and Youth Safety Training==
Normally this training is done when doing the Scouting Fundamentals or the Respect in Sport for Activity Leaders. Venturers attending a Jamboree as an Offer of Service (OOS) don't need to take Scouting Fundamentals or the Respect in Sport for Activity Leaders, but do need Child and Youth Safety Training. This can be done on myscouts as follows:
* Click on “DAVID HUESTIS Learning Centre”.
* Click on the “Course Catalogue”.
* Under Subject, select “Scouts Canada Training”, under Topic, select “Scouting Fundamentals”.
* Click on “6071 - Scouting Fundamentals - Session 5: How Scouting helps you deliver a safe program”.
* Click on the “Request this Leaning Opp” button.
* Go back a couple of screens and click on the “Requested Modules” button.
* Launch the “6071 - Scouting Fundamentals - Session 5: How Scouting helps you deliver a safe program” training.
* It will take about an hour to get through the training.
=Youth in Rovers=
Rovers require the same training as a Scouter, but do not necessarily need to take Woodbadge 1 training.
 
 
[http://www.scouts.ca/ca/training-opportunities FOCUS/FAST/FLEX] training "will help youth learn the skills to become the greatest leaders they can be. These modules on core leadership skills will help youth take on the kinds of leadership opportunities that will take them to the next level and achieve truly great things." Rovers can take FOCUS (Future Of Canada United in Scouting) training. In the past this has been done at Camp Whonnock or at the Scout office on Broadway. 
=Youth in Venturers=
No specific training is required.
 
 
Venturers attending a Jamboree as an Offer of Service (OOS) need to FOCUS training and [[Training#Child and Youth Safety Training|Child and Youth Safety Training]].
 
 
[http://www.scouts.ca/ca/training-opportunities FOCUS/FAST/FLEX] training "will help youth learn the skills to become the greatest leaders they can be. These modules on core leadership skills will help youth take on the kinds of leadership opportunities that will take them to the next level and achieve truly great things." Venturers can take FOCUS (Future Of Canada United in Scouting) training. In the past this has been done at Camp Whonnock or at the Scout office on Broadway.
=Youth Beavers, Cubs, Scouts=
No specific training is required.
 
 
[http://www.scouts.ca/ca/training-opportunities FOCUS/FAST/FLEX] training "will help youth learn the skills to become the greatest leaders they can be. These modules on core leadership skills will help youth take on the kinds of leadership opportunities that will take them to the next level and achieve truly great things."
 
 
Cubs can take FLEX (Fun Leadership EXperience) training, Scouts can take FAST (Fun Active Scout Training) training. In the past this has been done at Camp Whonnock.
 
 
Focus/Fast/Flex training has been revamped for the Canadian Path Program. In 2017, the FLEX training will be offered as stations at Cuboree.

= Parents =
Any parent who helps in a meeting or comes to a camp needs to have some training before they attend. The amount of training depends on what role they are doing.
* Parents who participate in Scouting activities (including going on a hike) need to fill out a [http://www.scouts.ca/bpp/forms/Physical-Fitness-Form_Non-Members.pdf Physical Fitness Certificate for Non Members] form and give it to the Section Leader. This only needs to be done once (and updated when conditions change), and the information can be kept by the Section Leader with the youth registration forms. The Group Registrar will ensure that the myscouts profile is updated with the information provided.
* Parents who help out at a meeting or outing need to be set up with a “Parent Helper” role by the Group Registrar. The parent needs to accept the [[Training#Code of Conduct|Code of Conduct]] on [https://www.myscouts.ca myscouts].
* Parents who stay overnight with their youth need to be set up with a “Parent Overnight” role by the Group Registrar. The parents need to accept the [[Training#Code of Conduct|Code of Conduct]] and complete “Child and Youth Safety” training on myscouts.
* Adults who attend overnight without their youth need to accept the “Code of Conduct”, complete the “Child and Youth Safety” training, and have a [[Training#PRC and VSS|PRC / VSS (Police Record Check and Vulnerable Sector Screening)]].
* The “Child and Youth Safety” training is done when they parents take the “Safe Scouting for Parents” training on [https://www.myscouts.ca myscouts].
* Parents who attend activities as a “Parent Helper” or a “Parent Overnight” are NOT insured.
* Youth who attend who are not registered with Scouts Canada (e.g. younger siblings or friends) are NOT insured and need have a [http://www.scouts.ca/bpp/forms/Hold-Harmless_Individual.pdf Hold Harmless] form completed. The names of these youth should be included when submitting the Camping and Outdoor Activity Form.
* There used to be a requirement that Parents attending a camp had to complete a “Hold Harmless” form. This is no longer required.
* Parents who go across the border for an event need to complete a [http://www.scouts.ca/bpp/forms/Hold-Harmless_Individual.pdf Hold Harmless] form.
* Parents do not count for ratio and the two deep rule still applies (2 Scouters with all youth).
* If parents show up at a camp and have not done the “Child and Youth Safety” training, it can be found the following link: http://www.scouts.ca/vstk/pdf/training/Safe-Scouting-for-Parents.pdf Have the parent watch the video and make a note of who watched it. The Group Registrar can then add a note of this training in their myscouts profile.
 
The “Code of Conduct” and “Child and Youth Safety” training can be done on [https://www.myscouts.ca myscouts] as follows:
* The Section Leader and/or Group Registrar should ensure that the parents are linked to their youth in myscouts. If a link needs to be made (or duplicate records removed), the Group Registrar will have to request that this be done by the Council Registrar.
* The Group Registrar should ensure the parent has a “Parent Overnight” role (or “Parent Helper” role) added to their myscouts profile. Do this before asking the parents to complete their training.
* Get the parents to do the following:
** Log into [https://www.myscouts.ca myscouts]
** If the youth registration was done by paper, part of the process when the Registrar enters the information is entering the parent’s email address. This creates a myscouts account for the parent. If this is this case, the parent should go to [https://www.myscouts.ca myscouts] and click on “Request new password”, enter their email address and confirm that they are human. This will email them the password reset instructions. Log in and reset the password.
** A pop-up should happen to get the parent to confirm that they accept the “Code of Conduct”. This pop-up will occur if they have the “Parent Overnight” or “Parent Helper” role in their profile.
** Click on “DAVID HUESTIS Learning Centre”.
** Click on “*Parents attending an overnight activity* For quick access to your Safe Scouting for Parents training, click here.”
** Complete the “Safe Scouting for Parents” training.
** Apparently this works best with Google Chrome. Using Macs, iPads or smartphones don’t work well or at all.
* The Group Registrar can “Activate” the “Parent Helper” after they given their “Physical Fitness Certificate for Non Members” to their Section Scouter, the information provided is added to their myscouts profile, they have completed the “Child and Youth Safety” training, and they have accepted the “Code of Conduct”.
* Once a parent is “Active” in their role, they are permitted to attend a camp.

ScoutsTracker

2016-09-25T15:44:48Z

Michaelsweet: /* Tips */

=General=
We use a web-based program called [https://scoutstracker.ca/main/ ScoutsTracker] as a calendar and a badge tracking system.
 
 
Scouters can add events and manage events, activities and badges that will be worked on at the events, track meeting and camp attendance, track camp fees, and track progress towards badges and awards.
 
 
Parents can see the Section calendar, monitor their youth’s progress, and sign up for camps.
==Cost==
The cost is ~$30 per Section per year and this is covered by the Group. There is no cost for leaders or parents.
 
 
We combine forces with other Groups in the Coho area to do a group license purchase and get a discount. Renewal time in in late October.
==Calendars==
The Group and Section calendars can be remotely accessed by adding a calendar to your computer or phone.
 
 
The links to the Section Events as follows:
* Group Committee level: https://scoutstracker.ca/calendar/org_sc/11-619-ccdd9098fb8af6c7
* Beaver Colony A: https://scoutstracker.ca/calendar/colony/3-729-9698f88d9a39f491
* Beaver Colony B: https://scoutstracker.ca/calendar/colony/3-730-0c0a621b671dd698
* Cub Pack: https://scoutstracker.ca/calendar/pack/0-1856-903c1fdbb90c8c5b
* Scout Troop: https://scoutstracker.ca/calendar/troop/1-1955-01a653a5021f7e7b
* Venturer Company: https://scoutstracker.ca/calendar/company/2-668-d5d712e1456378e2

The links to the Scouter Events (planning meetings, items that are in the planning stages and not ready to release to the parents, etc. ) are as follows:
* Group Committee level: https://scoutstracker.ca/calendar/org_sc/11-619-ccdd9098fb8af6c7l
* Beaver Colony A: https://scoutstracker.ca/calendar/colony/3-729-9698f88d9a39f491l
* Beaver Colony B: https://scoutstracker.ca/calendar/colony/3-730-0c0a621b671dd698l
* Cub Pack: https://scoutstracker.ca/calendar/pack/0-1856-903c1fdbb90c8c5bl
* Scout Troop: https://scoutstracker.ca/calendar/troop/1-1955-01a653a5021f7e7bl
* Venturer Company: https://scoutstracker.ca/calendar/company/2-668-d5d712e1456378e2l

There is no combined, all-Section calendar, so if you want to see all Sections, you need to add all the calendars to your phone or computer. Parents with youth in multiple Sections should note this.
 
 
You can copy and paste the above links when adding a calendar to your phone, or you can use the following procedure:
* Log into ScoutsTracker.
* Review and accept the "Terms of Service" if this pops up.
* Click on "Schedule" under Links on the left sidebar.
* On the bottom right corner of the calendar, click the Subscribe button.
* Click on the "Quick Add" button to add the webcal link to your device.
* Parents should add the Section Events. Scouters should add both Section Events and Scouter Events.

To share a Section calendar with another ScoutsTracker user (another Section or Group), you need to share a share a “Section Key”. Our keys are as follows:
* Group Committee level: 11-619-ccdd9098fb8af6c7
* Beaver Colony A: 3-729-9698f88d9a39f491
* Beaver Colony B: 3-730-0c0a621b671dd698
* Cub Pack A: 0-1856-903c1fdbb90c8c5b
* Scout Troop: 1-1955-01a653a5021f7e7b
* Venturer Company: 2-668-d5d712e1456378e2
==Parent Access==
Parents can use ScoutsTracker to sign their youth up for camps, fundraising activities, etc.
 
 
Parents can access the [[ScoutsTracker#Calendars|Section calendar ]] to their phones, so information about all meetings, camps, etc. is readily accessible.
 
 
A parent cannot mark an badge achievement as completed, but they can indicate that the skill is "ready to demonstrate".
 
 
A great [https://scoutstracker.ca/w/index.php/Scout/Parent_Cheat_Sheet Parent Cheat Sheet] is on the ScoutTracker website.
==Training Videos==
* [https://www.youtube.com/watch?v=p00IU6tDf-Y ScoutsTracker #1 Account Registration]
* [https://www.youtube.com/watch?v=X2gv3gCeiZE ScoutsTracker #2 Participant Management]
* [https://www.youtube.com/watch?v=imPRj0gSKXs ScoutsTracker #3 Bulk Setup]
* [https://www.youtube.com/watch?v=_PvM2EGVJwE ScoutsTracker #4 Badge Requirements Testing]
* [https://www.youtube.com/watch?v=H9OYByVhaP8 ScoutsTracker #5 Scheduling Events]

==Tips==
There is an on-line quick reference guide at https://scoutstracker.ca/w/index.php/Quick_Reference_Guide and a few items of particular use are listed below.

===Section File Storage===
There is an area for each Section to link to externally stored Section files if you store them on Google Drive, Dropbox, etc.
* Account>Advanced>URL’s for Section files
* This gives an option to have a place for files that all users can see, or just Scouters.

===Schedules===
To view the Schedule of other Sections:
* Schedule> Show other Schedules?> pick the Section you are interested in.
* Hit the “<<Schedule” link in the top left.
* Your Schedule will be populated with the other Section’s events along with yours.

===Bulk changes for an individual youth:===
* Account>Scouts (or Cubs, etc.)>pick youth>In Bulk Initialization
* Useful to set a starting point for youth have been in the program for a few years and who have received some badges and have a certain level of ability in Adventure Skills, etc.

===All-Section events===
To add an event to your Section that has been set up at a Group level:
* Schedule> Show other Schedules?> pick 12th New Westminster – Group.
* Then browse the calendar and look for the event with the purple banner (Group level) and click on the event.
* Click on “Import” and then “Subscribe”. By “Subscribe”ing rather than “Copy”ing, changes made at the Group level will get updated in your event.
* You can then manage your activities, Related Requirements (badges), attendance, etc.
* The Date, Location, Plan (Program Areas, Description, Attachments) are managed at the Group level. If the Section would like something changed, communicate this to the organizer.
* The Plan (Related Requirements), Do, and Review portions are managed individually by the Sections. This is good because it allows Beavers and Scouts (etc.) to work on different badge requirements at an all-Section event.
* Pushing adds an event as a Scouter-only event (but the section administrators receive and email telling them this). I do this because the GC/AC might push out a "Area Cuboree" to all Packs, but if a Pack already had plans for that weekend, it could be confusing for parents if they don't know which Camp they are supposed to be attending! So it is up to the Scouters to decide if they want the pushed event to be exposed to the parents/youth.

===Multi-Section events===
To add an event to your Section that has been set up by another Section:
* You can use this subscribe to another Section’s event (e.g. if a couple of Cubs go on a Beaver camp), have the main event set up by the Beaver Colony, and have the Cub Pack subscribe to the event and then manage the related requirements and attendance. If both Beaver Colonies go on a camp together, have one Colony create the event and the other Colony subscribe to it.
* Schedule> Show other Schedules?> pick 12th New Westminster – (section you are interested in).
* Then browse the calendar and look for the event and click on the event.
* Click on “Import” and then “Subscribe”. By “Subscribe”ing rather than “Copy”ing, changes made by the organizing Section will get updated in your event.
* You can then manage your activities, Related Requirements (badges), attendance, etc.
* The Date, Location, Plan (Program Areas, Description, Attachments) are managed by the Section organizing the event. If subscribing Section would like something changed, communicate this to the organizer.
* The Plan (Related Requirements), Do, and Review portions are managed individually by the Sections. This is good because it allows Beavers and Scouts (etc.) to work on different badge requirements at an all-Section event.

===Individual Records===
To see an individual record sheet for a youth:
* Troop Reports > Record Sheets