During the Hyack Festival, 12th New Westminster hosts [[Hyack Camp]] in Queens Park. This was established in 1988.
 
 
One of highlights wass firing rifles at the [http://sappertonfishandgame.com/ Sapperton Fish and Game Club] rifle range under the Arenex in Queens Park. This is represented in the 1999 “target” badge. Unfortunately, the Arenex (which housed the gun range) collapsed in December 2016, so we can no longer do this.
 
 
The other highlight is the giant campfire in the baseball field which is represented in the 2003 badge. Groups from the lower mainland, interior BC, and Washington attend.
 
 
A number of the badges have references to Anvil Salute contained in them - from the uniforms of the officers of The Ancient and Honourable Hyack Anvil Battery to the anvils that are used to do the 21-shot salute, and as subtle as the playing card that is used to level the black powder charge. An interesting article on the Anvil Salute by Archie Miller can be found on page 19 of the [https://issuu.com/barbara.risto/docs/mar_07_senior_living_vancouver_web/19 March/April 2007 issue of Senior Living].

{| class="wikitable" style="text-align: center; width: 1000px
|-
| [[File:Badge_hyack_1988.JPG|250px]] || [[File:Badge_hyack_1989.JPG|250px]] || [[File:Badge_hyack_1990.jpg|250px]] || image unavailable
|-
| 1988 (first year, showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1989 (Showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1990 (Showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1991
|-
| image unavailable|| [[File:Badge_hyack_1993.jpg|250px]] || [[File:Badge_hyack_1994.jpg|250px]] || [[File:Badge_hyack_1995.jpg|250px]]
|-
| 1992 || 1993 (Showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1994 (Showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1995 (Showing the anvils are used by The Ancient and Honourable Hyack Anvil Battery in a 21-shot Royal Salute as part of the Hyack Festival.)
|-
| [[File:Badge_hyack_1996.jpg|250px]] || [[File:Badge_hyack_1997.jpg|250px]] || [[File:Badge_hyack_1998.jpg|250px]] || [[File:Badge_hyack_1999.jpg|250px]]
|-
| 1996 (In the shape of a playing card with the A being a structure lashed together with square lashing. Playing cards are used by the members of the The Ancient and Honourable Hyack Anvil Battery to smooth out and cover the black powder on the face of the anvil when preparing it for each of the 21 shots of the Royal Salute, a tradition it has done since the late 1800s.) || 1997 (Showing a black powder bag used by the Ancient and Honourable Hyack Anvil Battery.) || 1998 shows one of the 1 million squirrels that seem to live in Queens Park. || 1999 (Showing two Scouts in the old tan uniforms and sashes and green neckers to indicate the Scout Section. The tent in the background has the yellow and gold colours of the 12th New Westminster crest and necker.
|-
| [[File:Badge_hyack_2000.jpg|250px]] || [[File:Badge_hyack_2001.jpg|250px]] || [[File:Badge_hyack_2002.jpg|250px]]|| [[File:Badge_hyack_2003.jpg|250px]]
|-
| 2000 (Camping in the City. The badge includes a cherry blossom tree of which are many in the city.) The 2000 and 2001 badges were designed by Bill Markvoort's daughter [https://en.wikipedia.org/wiki/Eva_Markvoort Eva Markvoort] who later died of cystic fibrosis.|| 2001 (Showing a heritage house in Queens Park where the Hyack Camp is located.) || 2002 (Showing the anvils are used by The Ancient and Honourable Hyack Anvil Battery in a 21-shot Royal Salute as part of the Hyack Festival.)|| 2003 (Campfire on the ball diamond in the Queens Park. The crest is in the shape of the 12th New Westminster crest, the red flames spell out Hyack, the logs spell out NW, the coals spell out “ew” and “est” to go with the N and W of the brown logs, the rocks spell out the year 2003, and the orange flame and the orange beads are in the shape of the royal City Crown as the Group crest.)
|-
| [[File:Badge_hyack_2004.jpg|250px]] || [[File:Badge_hyack_2005.jpg|250px]] || [[File:Badge_hyack_2006.jpg|250px]]|| [[File:Badge_hyack_2007.jpg|250px]]
|-
| 2004 (This badge is similar to the District badge produced the same year. The stones are the “gone home” symbol, representing the end of the Districts when they changed to Areas. The figure is the same as the one that was on the old New Westminster District badge.) || 2005 (The newly formed Coho Area was supposed to run the camp this year, but didn't. The new Coho Area crest had just been adopted, so this badge incorporates the Coho Area crest's native design of a Coho Salmon.) || 2006 (An off-leash dog park had been opened in Queens Park where the Scouts normally camped, forcing them to move to the southwest corner of the park near the ballfield, hence the words "NEW WEST PARK - GONE (to the) DOGS". Outside the pup tent is a stake with a chain going into the tent as if it was a doghouse.) || 2007 (This is a very large badge representing the 100th Anniversary of Scouting in Canada. The figure on the left is the fully uniformed member of The Ancient and Honourable Hyack Anvil Battery and the figure on the right is the same as the one that was on the old New Westminster District badge.)
|-
| [[File:Badge_hyack_2008.jpg|250px]] || [[File:Badge_hyack_2009.jpg|250px]]|| [[File:Badge_hyack_2010.jpg|250px]]|| [[File:Badge_hyack_2011.jpg|250px]]
|-
| 2008 showing a stretched out [https://en.wikipedia.org/wiki/Clove_hitch clove hitch] forming the H of Hyack. || 2009 (On target for 22 years showing a 22-caliber target at the Sapperton Fish and Game Club rifle range under the Arenex. There are 22 black bullet holes and the red 22 is made up of 22 red bullet holes.) || 2010 (The 2010 Olympics were in held in Vancouver this year. The Olympic rings spell out “Hyack”, but notice that they are not the standard colours - they are the colours of the various Scouting Sections - brown for Beavers, yellow for Cubs, green for Scouts, blue for Venturers, and red for Rovers) || 2011 (A digital 24 hour clock counting down to the 24th Hyack Camp. Even the fleur de lis looks "digital".)
|-
| [[File:Badge_hyack_2012.jpg|250px]]|| [[File:Badge_hyack_2013.jpg|250px]]|| [[File:Badge_hyack_2014.jpg|250px]]|| [[File:Badge_hyack_2015.jpg|250px]]
|-
| 2012 (This year was the 25th Silver Anniversary of the camp. This is a large crest in silver.) || 2013 (Same design as the year before, but smaller than the 2012 crest. The green background refers to the Scout Section colour.) || 2014 (Same design as the year before, but in a different colour. The red on green is a nod to the Rover Section (red) assisting the Scout camp (green).) || 2015 (Same design as the year before, but in a different colour. The blue on green is a nod to the Venturer Section (blue) assisting the Scout camp (green).)
|-
| [[File:Badge_hyack_2016.jpg|250px]]|| [[File:Badge_hyack_2017.jpg|250px]] ||[[File:Badge_hyack_2018.jpg|250px]] || [[File:Badge_hyack_2019.jpg|250px]]
|-
| 2016 (The 29th annual camp in the shape of a classic crib board. Note the Scouting symbols (fleur de lis, hatchet, knot and scout sign) for the suits and Baden Powell as the face card. The four 5s and the right Jack make up the maximum hand in crib - 29 points.) || 2017 (The badge design is similar to the Canada 150 stylized maple leaf but instead is a stylized fleur de lis with the colours of the various Scouting Sections.|| 2018 (The theme of the Hyack Festival this year was "Rooted In Tradition... Blossoming Into The Future". The roots of the tree spell out HYACK.)|| 2019 (The theme of the Hyack Festival this year was "Shining Bright in the Royal City" and the badge this year was a modified version of the Hyack Festival pin, replacing elements to make them relate to Scouting and our event).
|-
| [[File:Badge_hyack_2020.jpg|250px]] || [[File:Badge_hyack_2021.jpg|250px]] || [[File:Badge_hyack_2022.jpg|250px]] || [[File:Badge_hyack_2023.jpg|250px]]
|-
| 2020 (The 33rd annual camp was held online due to the Covid 19 pandemic. Even BP played it safe this year.) || 2021 (The 34th Annual camp was held online again due to Covid. Covid shots were starting to be administered a this time.) || 2022 (The 35th Annual camp was back in person this year!) || 2023 was a Halloween themed camp.
|}

Hyack Camp Badges

2024-04-07T23:34:18Z

Geoffpinkerton: Uploaded 2023 badge.

During the Hyack Festival, 12th New Westminster hosts [[Hyack Camp]] in Queens Park. This was established in 1988.
 
 
One of highlights wass firing rifles at the [http://sappertonfishandgame.com/ Sapperton Fish and Game Club] rifle range under the Arenex in Queens Park. This is represented in the 1999 “target” badge. Unfortunately, the Arenex (which housed the gun range) collapsed in December 2016, so we can no longer do this.
 
 
The other highlight is the giant campfire in the baseball field which is represented in the 2003 badge. Groups from the lower mainland, interior BC, and Washington attend.
 
 
A number of the badges have references to Anvil Salute contained in them - from the uniforms of the officers of The Ancient and Honourable Hyack Anvil Battery to the anvils that are used to do the 21-shot salute, and as subtle as the playing card that is used to level the black powder charge. An interesting article on the Anvil Salute by Archie Miller can be found on page 19 of the [https://issuu.com/barbara.risto/docs/mar_07_senior_living_vancouver_web/19 March/April 2007 issue of Senior Living].

{| class="wikitable" style="text-align: center; width: 1000px
|-
| [[File:Badge_hyack_1988.JPG|250px]] || [[File:Badge_hyack_1989.JPG|250px]] || [[File:Badge_hyack_1990.jpg|250px]] || image unavailable
|-
| 1988 (first year, showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1989 (Showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1990 (Showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1991
|-
| image unavailable|| [[File:Badge_hyack_1993.jpg|250px]] || [[File:Badge_hyack_1994.jpg|250px]] || [[File:Badge_hyack_1995.jpg|250px]]
|-
| 1992 || 1993 (Showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1994 (Showing a fully uniformed member of The Ancient and Honourable Hyack Anvil Battery.) || 1995 (Showing the anvils are used by The Ancient and Honourable Hyack Anvil Battery in a 21-shot Royal Salute as part of the Hyack Festival.)
|-
| [[File:Badge_hyack_1996.jpg|250px]] || [[File:Badge_hyack_1997.jpg|250px]] || [[File:Badge_hyack_1998.jpg|250px]] || [[File:Badge_hyack_1999.jpg|250px]]
|-
| 1996 (In the shape of a playing card with the A being a structure lashed together with square lashing. Playing cards are used by the members of the The Ancient and Honourable Hyack Anvil Battery to smooth out and cover the black powder on the face of the anvil when preparing it for each of the 21 shots of the Royal Salute, a tradition it has done since the late 1800s.) || 1997 (Showing a black powder bag used by the Ancient and Honourable Hyack Anvil Battery.) || 1998 shows one of the 1 million squirrels that seem to live in Queens Park. || 1999 (Showing two Scouts in the old tan uniforms and sashes and green neckers to indicate the Scout Section. The tent in the background has the yellow and gold colours of the 12th New Westminster crest and necker.
|-
| [[File:Badge_hyack_2000.jpg|250px]] || [[File:Badge_hyack_2001.jpg|250px]] || [[File:Badge_hyack_2002.jpg|250px]]|| [[File:Badge_hyack_2003.jpg|250px]]
|-
| 2000 (Camping in the City. The badge includes a cherry blossom tree of which are many in the city.) The 2000 and 2001 badges were designed by Bill Markvoort's daughter [https://en.wikipedia.org/wiki/Eva_Markvoort Eva Markvoort] who later died of cystic fibrosis.|| 2001 (Showing a heritage house in Queens Park where the Hyack Camp is located.) || 2002 (Showing the anvils are used by The Ancient and Honourable Hyack Anvil Battery in a 21-shot Royal Salute as part of the Hyack Festival.)|| 2003 (Campfire on the ball diamond in the Queens Park. The crest is in the shape of the 12th New Westminster crest, the red flames spell out Hyack, the logs spell out NW, the coals spell out “ew” and “est” to go with the N and W of the brown logs, the rocks spell out the year 2003, and the orange flame and the orange beads are in the shape of the royal City Crown as the Group crest.)
|-
| [[File:Badge_hyack_2004.jpg|250px]] || [[File:Badge_hyack_2005.jpg|250px]] || [[File:Badge_hyack_2006.jpg|250px]]|| [[File:Badge_hyack_2007.jpg|250px]]
|-
| 2004 (This badge is similar to the District badge produced the same year. The stones are the “gone home” symbol, representing the end of the Districts when they changed to Areas. The figure is the same as the one that was on the old New Westminster District badge.) || 2005 (The newly formed Coho Area was supposed to run the camp this year, but didn't. The new Coho Area crest had just been adopted, so this badge incorporates the Coho Area crest's native design of a Coho Salmon.) || 2006 (An off-leash dog park had been opened in Queens Park where the Scouts normally camped, forcing them to move to the southwest corner of the park near the ballfield, hence the words "NEW WEST PARK - GONE (to the) DOGS". Outside the pup tent is a stake with a chain going into the tent as if it was a doghouse.) || 2007 (This is a very large badge representing the 100th Anniversary of Scouting in Canada. The figure on the left is the fully uniformed member of The Ancient and Honourable Hyack Anvil Battery and the figure on the right is the same as the one that was on the old New Westminster District badge.)
|-
| [[File:Badge_hyack_2008.jpg|250px]] || [[File:Badge_hyack_2009.jpg|250px]]|| [[File:Badge_hyack_2010.jpg|250px]]|| [[File:Badge_hyack_2011.jpg|250px]]
|-
| 2008 showing a stretched out [https://en.wikipedia.org/wiki/Clove_hitch clove hitch] forming the H of Hyack. || 2009 (On target for 22 years showing a 22-caliber target at the Sapperton Fish and Game Club rifle range under the Arenex. There are 22 black bullet holes and the red 22 is made up of 22 red bullet holes.) || 2010 (The 2010 Olympics were in held in Vancouver this year. The Olympic rings spell out “Hyack”, but notice that they are not the standard colours - they are the colours of the various Scouting Sections - brown for Beavers, yellow for Cubs, green for Scouts, blue for Venturers, and red for Rovers) || 2011 (A digital 24 hour clock counting down to the 24th Hyack Camp. Even the fleur de lis looks "digital".)
|-
| [[File:Badge_hyack_2012.jpg|250px]]|| [[File:Badge_hyack_2013.jpg|250px]]|| [[File:Badge_hyack_2014.jpg|250px]]|| [[File:Badge_hyack_2015.jpg|250px]]
|-
| 2012 (This year was the 25th Silver Anniversary of the camp. This is a large crest in silver.) || 2013 (Same design as the year before, but smaller than the 2012 crest. The green background refers to the Scout Section colour.) || 2014 (Same design as the year before, but in a different colour. The red on green is a nod to the Rover Section (red) assisting the Scout camp (green).) || 2015 (Same design as the year before, but in a different colour. The blue on green is a nod to the Venturer Section (blue) assisting the Scout camp (green).)
|-
| [[File:Badge_hyack_2016.jpg|250px]]|| [[File:Badge_hyack_2017.jpg|250px]] ||[[File:Badge_hyack_2018.jpg|250px]] || [[File:Badge_hyack_2019.jpg|250px]]
|-
| 2016 (The 29th annual camp in the shape of a classic crib board. Note the Scouting symbols (fleur de lis, hatchet, knot and scout sign) for the suits and Baden Powell as the face card. The four 5s and the right Jack make up the maximum hand in crib - 29 points.) || 2017 (The badge design is similar to the Canada 150 stylized maple leaf but instead is a stylized fleur de lis with the colours of the various Scouting Sections.|| 2018 (The theme of the Hyack Festival this year was "Rooted In Tradition... Blossoming Into The Future". The roots of the tree spell out HYACK.)|| 2019 (The theme of the Hyack Festival this year was "Shining Bright in the Royal City" and the badge this year was a modified version of the Hyack Festival pin, replacing elements to make them relate to Scouting and our event).
|-
| [[File:Badge_hyack_2020.jpg|250px]] || [[File:Badge_hyack_2021.jpg|250px]] || [[File:Badge_hyack_2022.jpg|250px]] || File:Badge_hyack_2023.jpg|250px]
|-
| 2020 (The 33rd annual camp was held online due to the Covid 19 pandemic. Even BP played it safe this year.) || 2021 (The 34th Annual camp was held online again due to Covid. Covid shots were starting to be administered a this time.) || 2022 (The 35th Annual camp was back in person this year!) || 2023 was a Halloween themed camp.
|}

2023-04-24T02:21:42Z

Geoffpinkerton:

2022-10-30T18:51:34Z

Geoffpinkerton:

{{DISPLAYTITLE:12th New Westminster Scouting Group}}

=General=
12th New Westminster is the only Scouting Group currently active in New Westminster, BC. We fall underthe [http://fra.scouts.ca/ Fraser Valley Council] of [http://www.scouts.ca/ Scouts Canada]. Before the Areas were disbanded, ee were part of the Coho Area.
 
 
Questions about the Group can be directed to Geoff Pinkerton, Group Commissioner, gc at newwestscouts.ca
 
 
To say '''Thanks!''' to a dedicated Scouter, simply click [https://www.scouts.ca/thanks.html here]!
=Sections=
We have the following Scouting Sections within 12th New Westminster: two Beaver Colonies ([[Queens Beavers|Tweedsmuir Colony A]] and [[Knox Beavers|Knox Colony B]]), two [[Cubs|Cub Packs]], a [[Scouts|Scout Troop]], a [[Venturers|Venturer Company]] and a Rover Crew.
 
==Beaver Scouts==
The Beaver Scout program is intended for youth between ages 5 and 7 (Kindergarten - Grade 2). Activities include crafts, games, sports, music, hikes, and camping.
 

==[[Cubs|Cub Scouts]]==
The Cub Scout program is intended for youth between ages 8 and 10 (Grades 3 - 5). Activities of the program include hiking, camping, activities such as canoeing and kayaking.
 

==[[Scouts]]==
The Scout program is intended for youth between ages 11 and 14 (Grades 6 - 9). Activities include outdoor activities, camping, and hiking.
 

==[[Venturers|Venturer Scouts]]==
The Venturer Scout program is intended for teens between ages 14 and 17 (Grades 9 - 12), offering exciting, real life, hands-on experiences for youth. Activities include hiking, camping, and training programs.
 

==Rover Scouts==
Rover Scouts is the final youth stage of Scouting, aimed at teens and young adults between 18 and 26 years old. Activities include adventurous activities and helping in local communities.
 

=The 10 Essentials=
These are the 10 essentials that you should have on all hikes:
* Navigation (map and compass)
* Sun protection (sunglasses and sunscreen)
* Insulation (extra clothing)
* Illumination (headlamp/flashlight)
* First-aid supplies
* Fire (waterproof matches/lighter/candles)
* Repair kit and tools
* Nutrition (extra food)
* Hydration (extra water)
* Emergency shelter

=Links=
* [[Group Committee Role Descriptions]]
* [[Camps]]
* [[Forms]]
* [[Group Gear Packing List]]
* [[All-Section Events]]
* [[Section-specific Events]]
* [[Games]]
* [[Awards]]
* [[Training]]
* [[Uniforms]]
* [[Meetings]]
* [[Bursary|Scouting Bursary]]
* [[ScoutsTracker]]
* [[Fundraisers]]
* [[Quartermaster|Storage Locker and Trailers]]
* [[Hyack Camp Badges]]
* [[Special:AllPages|All Pages]]

Forms

2022-10-12T17:42:35Z

Geoffpinkerton:

==Expense Claim Form==
We have created an expense claim form to make the Treasurer's job easier and ensure that expenses are allocated to the appropriate accounts. The form can be downloaded in excel form by clicking [[Media:Expense claim form - v1.4.xlsx|here]].
 
 
For expenses, fill out page 1 of the expense form, and code each item appropriately. Submit the form complete with all receipts, to the Treasurer at a Group Committee meeting. As of 2019, the Treasurer will accept the expense reports submitted by email to treasurer@newwestscouts.ca with all the receipts scanned and attached. The Treasurer will mail a cheque or have it available at the next Group Committee meeting.
 
 
For income like camp fees, apple day revenue, or the year-end reconciliation of a Section's petty cash, fill out page 2 of the expense form and submit it, complete with all cash and cheques, to the Treasurer at a Group Committee meeting or contact the Treasurer to arrange for an alternative way to submit. Rather than retyping all the names of the kids/etc. into the spreadsheet, simply attach the ScoutsTracker event list to show where the fees are coming from.
==Adventure Application Form==
The Adventure Application Form replaces the Camping and Outdoor Activity Application form (COAA). An AAF needs to be completed for any activity that takes the Section away from their regular meeting place. The adjacent park to a meeting place is considered part of the regular meeting place.
 
 
The AAF is intended to assist the Scouters to consider important things associated with the Adventure including an Emergency Plan (first aid, allergies, route to nearest hospital, etc.), Planning (age appropriate, meals, equipment, transportation, etc.), Communication (parents briefed, etc.) and Training (Scouter skill, etc.) to ensure that the Scouters are fully prepared to do the activity.
 
 
The AAF is required for:
* all camps,
* hikes,
* bike trips,
* canoe trips,
* [[Jamboree on the Trail]],
* [[Coho Night Hike]],
* [[Beaveree]],
* [[Cuboree]],
* a sleepover at the Planetarium,
* outings like laser tag, rock climbing,
* [[The Great Canadian Shoreline Cleanup]],
* parades like Hyack Parade, [[Remembrance Day]] parade, [[Santa Claus Parade]],
* the Beaver sleepover at the Science World,
* etc.
An AAF is not required for non-camping and outdoor activities such as:
* a tour of a building,
* fundraisers like Apple Day, popcorn sales, or [[Bottle Drive|bottle drives]],
* going swimming at a pool where there is a lifeguard,
* the [[Kub Kar Rally]] at a mall, the New Westminster Quay or the Area Rally.
Even though an AAF is not required for some activities, Scouters should definitely have an Emergency Response Plan in place. This is especially important if attending events where a youth could get lost. The AAF is certainly a tool that can be used for this purpose if desired.
 
 
The AAF is filled out using ScoutsTracker by the Scouter-in-Charge of the Adventure. The completed form must be approved by the Group Commissioner and a copy retained by the Scouter-in-Charge, along with all other paperwork for the course of the activity. For all-Section or multi-Section camps or Adventures, we typically have one Scouter-in-Charge of the whole Adventure, but individual Sections will each need to complete an AAF with the Section Scouter signing the Section AAF listed as the Scouter-in-Charge of that Section.
 
 
When using ScoutsTracker to submit an AAF, it MUST be submitted at least the day before the event. ScoutsTracker will not allow it to be submitted on the day of the event.
 
 
When an AAF is submitted for approval, it is that version that gets approved. If an event is changed after it is submitted, this information is not part of the approved AAF unless the AAF itself is re-submitted.
 
 
To complete an AAF, first completely set up the Event in ScoutsTracker including:
* "Plan – General Details" includes details about the Event including dates, location, description, Scouters notes, transportation plan, and any attachments like packing lists, etc.
** Fill out the section for Transportation Plan (e.g. "Parents will be dropping off at 6:45p.m. on Friday and picking up on Sunday at 11:00a.m. Scouters will not be transporting youth other than their own unless they are 2 deep.")
* "Plan – Program" includes information on the program area, what badges will be worked on, etc.
* "Plan – Participants" includes information regarding sign-ups, defining the cost for attendees, allowing “Other Participants”, etc.
** Enable sign-up so parents can indicate if their kids (and themselves) are going.
** If parents are attending the Event, they should be listed as “Other Participants”. Note that only the Parents who are “Active” will appear on the list of Other Participants who are allowed to attend the Event. If the Parent is not shown (i.e. they have not completed their screening), contact the Registrar to confirm their training. There is no functionality in ScoutsTracker to differentiate the Other Participants with a “Parent Overnight” or “Parent Helper” role so we are restricting it to only show Other Participants who are active in a “Parent Overnight” role.
** Check “Allow Guests” so a camp fee can be assigned for "Other Participants" attending.
* "Plan – Risk Management" includes information on the Risk Category, the required safety qualifications, an Emergency Response Plan, names the Scouter-in-Charge, etc.
** Set the Risk Category of the Event (1/2/3).
** Set the safety qualifications for the Event (e.g. two Scouters with SFA).
** Develop an “Emergency Response Plan” and add it to the Event as an attachment. The size and complexity of the Emergency Response Plan is related to the complexity of the Adventure. At a minimum, include a Google map showing the route to the nearest hospital, how to contact emergency services, how to contact parents in case of emergency, etc. We are in the process of developing examples.
** Assign a Scouter-in-Charge.

Once the Event is completely planned, an AAF can be created by following the link to the "Adventure Application Form" in "Plan – Risk Management" section.
* In the Event, select AAF>New to set up a new AAF. This generates an AAF for the event.
* Review the AAF in detail to see that everything is covered.
* Check the appropriate checkboxes.
* Review each item of the AAF in detail.
* Select “Include Emergency List” if you want to have contact phone numbers listed on the AAF (this is a good idea).
* Continue to update the details of the AAF until you are completely satisfied.
* When you are finished, click on “submit” and it will be emailed to the Group Commissioner for review. After it is approved by the Group Commissioner, a copy is emailed to the Scouter-in-Charge and a copy is also automatically sent to the Scout Canada for filing.

Notes:
* You can add a document to the Event and make it only visible to the Scouters and be included in the AAF. Events can have other attachments like packing lists that are visible to everyone and do not appear on the AAF.
* If something is not applicable, don't tick it off.
* The Scouter-in-Charge needs to have the Scouts Canada Participant Enrollment forms for all youth, Scouters and parents attending. This is available from myscouts by going to your Section and clicking on the “Quick Reports” tab and then the “Member Details Report”. Note that the Member Details Report is generated by Section and cannot be created for the whole Group in one shot.
* Signed [[:File:hold_harmless_individual.pdf | Hold Harmless]] forms for any youth attending who are not registered with Scouts Canada (e.g. younger siblings or friends) should be scanned and added to the Event as visible only to Scouters and included with the AAF.
* Any forms specific to the camp/activity (e.g. registration forms for a Jamboree) should be scanned and added to the Event as visible only to Scouters and included with the AAF.
* [http://www.hwscouting.ca/wp-content/uploads/2014/08/Category-3-Form.pdf Parent Consent Forms] for Category 3 activities (any camp that is 3 nights or longer, event that involves things like archery or a rifle range, or is out of Country) should be scanned and added to the Event as visible only to Scouters and included with the AAF.
* If required, an AAF can be updated after it has been approved by the Group Commissioner. This requires that a second AAF be generated and approved and the Event will end up with two approved AAFs.
 

ADDITIONAL NOTES
* I haven’t figured out where to have ‘other youth attending”, i.e. younger siblings. The AAF has a section for this, but the Event doesn’t appear to allow it. The [[:File:hold_harmless_individual.pdf | Hold Harmless]] and [[:File:Physical-fitness-form_non-members.pdf | Physical Fitness Certificate for Non Members]] forms should be scanned and attached to the event.

 
For Camps where our youth go with a different Group, the AAF form is completed by the Scouter-in-Charge of the Adventure. For example, if several of our youth attend a Venturer Camp with another Group because we don’t have the leadership available to go, we should provide the myscouts printout (registration and medical information) to the Scouter-in-Charge in the other Group. Our Section leadership should meet and feel comfortable with the other Group leadership team going to the event. For Skeeter in 2016, we provided a [[:File:Physical-fitness-form_non-members.pdf | Physical Fitness Certificate for Non Members]] filled out for each youth attending and the Group that took our youth was happy with this.
==Waivers==
There are lots of great places to take Sections out for fun events like indoor rock climbing, archery, rafting, lazer tag, etc.
 
 
Waivers are a real sticking point with Scouts Canada and Scouters cannot sign a waiver on behalf of Scouts. If a waiver needs to be signed, forward the information to the Group Commissioner who will engage Doug Smith at the Scout Office. If proof of insurance is required, forward the request to the Group Commissioner who will get Michelle Yu at the Scout Office to provide it directly to the facility requesting it.
 
 
The problem is that almost every place you go to requires you to sign something and this really limits the places that you can go to as official Scouting events.
 
 
Fortunately, a large number of places have signed the Scouts Canada Indemnification Agreement and these places therefore don’t require us to sign the waiver. The list organizations can be found [http://pac.scouts.ca/sites/default/files/files/BCY-IA.pdf here].
 
 
Going to any other place that requires a waiver, it cannot be an official Scouting event, i.e. no Scouts Canada insurance, no uniforms for youth or Scouters, no AAF for the Group Commissioner to sign, and everyone is on their own risk. The problem is that Iqbal Lalany (our contact before Doug Smith) says that if it walks like a duck and squawks like a duck, it is probably a duck. An event involving Scouts, Beaver Scouts and partially financed by Scout funds looks like a Scouting event.
 
 
There are some events/places that require a wavier or indemnification agreements like parades, use of the mall space for the Kub Kar rally or Apple Day, etc. The Group Commissioner will forward these agreements to Doug Smith and get him to sign on the Group’s behalf. He typically cannot and will not sign the waiver for things that have any risk beyond picking flowers – like sledding up Mt. Seymour, Parkour, etc.
 
 
==Driving Youth==
Scouters should also read Scouts Canada Transportation Standards regarding driving youth to and from events. In general, volunteers who drive Scouting members do so at their own risk and must, at all times, comply with the 2-deep Scouter rule.

Group Gear Packing List - Fall All Section Camp

2022-10-05T19:03:36Z

Geoffpinkerton:

All camps need the following paperwork:
* An [[Forms#Adventure Application Form| Adventure Application Form (AAF)]] prepared and signed by the Scouter in Charge, and approved by the Group Commissioner.
* Registration forms and emergency contact details for all attendees (printout from myscouts), not just access to myscouts on your phone).
* [[:File:hold_harmless_individual.pdf | Hold Harmless]] forms for non-registered attendees.
* Extra set of the above to be handed into Camp Chief if required.
* Training completed for all adult participants (e.g. parent overnight)
* Camp-specific registration forms if applicable.
* Check vehicle condition (battery condition, spare tire for vehicle and trailer, oil and other fluids, ice scraper, fuel, snow tires, chains, jumper cables, antifreeze, lights, tire wrench).

Go to the locker and get:
* Large rubbermaid tubs to pack food into.
* Section flags and a loose Canadian flag to break during opening.
* Axe
* Toolbox with file, spare mantles, adjustable wrench, etc.
* Long ropes to hang clothes on and short ones to tie flags up on the balcony.
* Small ropes for knot work.
* Dish soap, scrub pads, 5 dishcloths, and 5 teatowels
* Cleaning supplies (rags, Comet, and bottle of bleach)
* Oven mitts
* 4 squirt bottles of hand sanitizer
* 3 squirt bottled of hand soap
* Large black garbage bags
* Spare sleeping bags (barf bags)
* Cooking pots and pans
* Juice jug
* Coffee maker(s)
* Coffee thermos
* Matches/lighter
* First aid kit
* Compasses (red tackle box)
* Crab cooker
* Coolers
* Four burner stove AND the large black hose with the quick connect.
* Two 20# propane tanks (for the 4 burner stove and the crab cooker if we use them)
* Adjustable wrench to connect the crab cooker.
* Duct tape
* Clear packing tape

Consider bringing the following:
* Large pots for hot chocolate (the one we usually put on the crab cooker).
* White washtubs
* Scout staves

Check in the locker, but you may need to purchase the following:
* Coffee filters
* Napkins
* Toilet paper
* Paper towel
* Tin foil
* Zip lock bags
* Kleenex boxes
* Sugar
* Teabags

Those sleeping outside will need the following:
* Tents
* Box of groundsheets
* 2 Propane lanterns for outside
* Small propane bottles for propane lantern
* Hammers
* Box of spare tentpegs
* Deadman anchors (for snow)
* Matches/lighter
* First aid kit
* Box of misc. ropes

Bring from home:
* Leaf bags for recycling stations
* Garbage can with large plastic bag for food waste
* Firewood
* Laminated “Food Waste”, “Recycling” and "Garbage" signs
* Games like cards, chess, puzzles, woggle making material, etc.